HomeMy WebLinkAboutItem 4.3 Alamo Canal I-580 Project
STAFF REPORT CITY CLERK
File #600-35
CITY COUNCIL
DATE:February 19, 2013
TO:
Honorable Mayor and City Councilmembers
FROM:
Joni Pattillo, City Manager
SUBJECT:
Acceptance of Work - Contract No. 11-05,Alamo Canal Trail I-580 Undercrossing
Project (Proven Management Inc. - CIP No. 960008)
Prepared by Ferd Del Rosario, Senior Civil Engineer
EXECUTIVE SUMMARY:
A construction contract was awarded by the City Council on February 7, 2012 to Proven
Management Inc. for the Alamo Canal Trail I-580 Undercrossing Project under Contract No. 11-
05, which constructed the portion of the Alamo Canal Trail underneath Interstate 580 connecting
the Dublin and Pleasanton segments of the trail. The Public Works Department has determined
that the work under this contract is now complete and ready for acceptance.
FINANCIAL IMPACT:
Construction of the project was performed by Proven Management Inc. over two fiscal years
under Contract No. 11-05. The final cost of the improvements is shown below:
Alamo Canal Trail I-580 Undercrossing Project: Improvements
Budget (Approved Final adjusted contract
Task Contract Amount amount (including approved
Including Contingency) change orders)
Improvements-
$ 1,413,094 $ 1,402,123
Contract No. 11-05
RECOMMENDATION:
Staff recommends that the City Council accept the improvements under Contract No. 11-05
Alamo Canal Trail I-580 Undercrossing Project, with Proven Management Inc., and authorize
the release of retention after 35 days if there are no subcontractor claims.
ITEM NO. 4.3
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Submitted By Submitted By Reviewed By
Public Works Director Finance Manager Economic Development Director/
Public Information Officer
DESCRIPTION:
On February 7, 2012, the City Council awarded a contract to Proven Management Inc. to
construct the Alamo Canal Trail I-580 Undercrossing Project. The contract required the
contractor to complete the work within 170 working days and perform construction near the
creek only during the period of April 15 to October 15 to protect fish and wildlife.
A groundbreaking ceremony was held on March 10, 2012 to announce the beginning of
construction. Grading work began on April 15, 2012 and the job was conducted in collaboration
with several agencies including East Bay Regional Park District (Park District), Caltrans, Federal
Highway Administration, Zone 7 Water Agency, BART, Alameda County Transportation
Commission, and the City of Pleasanton. Several contract change orders were requested by
the Park District and added to the project including a closed circuit television system to increase
trail safety, a bike/pedestrian counter to count the number and type of trail users, and additional
signs and pavement striping. The project was substantially completed by late October 2012 and
a ribbon-cutting ceremony was held on October 27, 2012 to celebrate the trail opening. The
work was completed ahead of schedule and within the allotted construction budget.
The newly constructed segment of the Alamo Canal Trail is now being maintained by the Park
District and they have requested that a maintenance cost sharing agreement be developed
between the Park District, Dublin and Pleasanton to specify each agency’s share of the
maintenance and utility costs. Maintenance includes closure of trail gates during flood events to
prevent people from using the undercrossing, graffiti removal, and maintenance of lights,
cameras, and emergency call boxes. Staff will work with the Park District and Pleasanton on a
maintenance cost sharing agreement and return to the Council for its approval.
Staff has determined that the work under this contract is now complete and ready for
acceptance.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
Copy to 1. Proven Management Inc.
2. East Bay Regional Park District
ATTACHMENTS:
None
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