Loading...
HomeMy WebLinkAbout4.2 Heritage Pk EIR RptOf Ill 4 �Ir 111 19 � _�) 82 DATE: TO: FROM: STAFF REPORT CITY COUNCIL March 5, 2013 Honorable Mayor and City Councilmembers Joni Pattillo, City Managers . �a CITY CLERK File #600 -30 SUBJECT: Authorization of a Consulting Services Agreement with RBF Consulting to prepare an Environmental Impact Report for the Heritage Park General Plan and Specific Plan Amendment Prepared by Mike Porto, Consulting Planner EXECUTIVE SUMMARY: The City Council will consider a Consulting Services Agreement with RBF Consulting, a planning, engineering, and environmental consulting firm, to prepare Environmental Impact Report for the Heritage Park General Plan and Specific Plan Amendment in accordance with the California Environmental Quality Act for an amount not to exceed $123,994. The Heritage Park project includes a General Plan and Specific Plan amendment to change the land use designation of 5.85 acres located at 11875 Dublin Boulevard from Retail /Office to Medium - Density Residential in order to construct 55 -60 small lot single - family homes and a 15,000 square foot office building in place of the existing office complex. FINANCIAL IMPACT: No financial impact to the City. All costs associated with the contract to prepare the Environmental Impact Report, if authorized by the City Council, would be borne by the Applicant, Bates /Stringer Ventures. The work described in the Scope of Work will not begin until the Applicant has funded the Developer Deposit Account to pay the cost of the contract RECOMMENDATION: Staff recommends that the City Council adopt a Resolution approving a Consulting Services Agreement with RBF Consulting to prepare an Environmental Impact Report for the Heritage Park General Plan and Specific Plan Amendment project at 11875 Dublin. Submitted By Director of Community Development Reviewed By Assistant City Manager Page 1 of 3 ITEM NO. 4.2 DESCRIPTION: Background Bates Stringer Ventures has entered into a Purchase Agreement with Cranbrook Realty Investment Fund LP to acquire the 6.6 acre Heritage Park Office Complex located at 11875 Dublin Boulevard. Bates Stringer Ventures intends to develop the site with approximately 55 -60 small -lot single - family homes on approximately 5.85 acres and a 15,000 square foot office building for Challenge Dairy on the remaining 0.75 acres of the site. The project site is shown in the Vicinity Map below: Figure 1: Project Vicinity At the meeting on November 20, 2012, the City Council authorized the initiation of a General Plan and Specific Plan Amendment study to change the land use designation from Retail /Office to Medium - Density Residential. In the Staff Report for the General Plan Amendment request, it was noted that environmental review and documentation would need to be conducted in accordance with the California Environmental Quality Act (CEQA), including an analysis of noise and air quality impacts. The current request is for the City Council to approve a Consulting Services Agreement with RBF Consulting to complete the required analysis and prepare an Environmental Impact Report for the development project (Attachment 1). The cost of the contract with RBF Consulting is not to exceed $123,994 (the total budget amount of $112,722 plus a 10% contingency fund of Page 2 of 3 $11,272 only to be used if authorized by City Staff and the Project Applicant). This budget figure covers the preparation of the Environmental Impact Report as described in the Scope of Work (Exhibit A to Attachment 1). The Scope of Work and Fee Proposals have been reviewed and agreed to by both City Staff and Bates /Stringer Ventures (the Project Applicants). The cost to prepare the Environmental Impact Report, as described in the Scope of Work, will be wholly paid for by the Applicant. The development of the Environmental Impact Report is expected to take approximately 9 months. Adherence to this timeline assumes that the Applicant will work closely with the City to reach key milestones throughout the project's duration. NOTICING REQUIREMENTS /PUBLIC OUTREACH: A public notice is not required to approve a Consultant Services Agreement. ATTACHMENTS: 1. City Council Resolution approving a Consulting Services Agreement with RBF Consulting to prepare an Environmental Impact Report for the Heritage Park General Plan and Specific Plan Amendment project at 11875 Dublin Boulevard (with the Consulting Services Agreement and Scope of Work attached as Exhibit A to the Resolution) and authorizing the City Manager to sign the Agreement on behalf of the City. Page 3 of 3 RESOLUTION NO. -13 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING A CONSULTING SERVICES AGREEMENT WITH RBF CONSULTING TO PREPARE AN ENVIRONMENTAL IMPACT REPORT FOR THE HERITAGE PARK GENERAL PLAN AND SPECIFIC PLAN AMENDMENT PROJECT AT 11875 DUBLIN BOULEVARD AND AUTHORIZING THE CITY MANAGER TO SIGN THE AGREEMENT ON BEHALF OF THE CITY WHEREAS, Bates Stringer Ventures submitted a request to study changing the General Plan and Specific Plan land use designation on approximately 5.85 acres at 11875 Dublin Boulevard from Retail /Office to Medium Density Residential; and WHEREAS; on November 20, 2012, the City Council authorized the commencement of a General Plan Amendment Study; and WHEREAS, City Staff solicited bids from qualified consultants to prepare the necessary environmental documentation in accordance with the California Environmental Quality Act (CEQA) to analyze the impacts of the General Plan and Specific Plan Amendment study and associated development project; and WHEREAS, RBF Consulting prepared a detailed scope of work and fee proposal to prepare an Environmental Impact Report for the proposed project that was best suited to the needs of the project; and WHEREAS, RBF Consulting has shown that they have the ability to perform the planning and environmental consulting services required; and WHEREAS, a budget not to exceed $123,994 (the total budget amount of $112,722 plus a 10% contingency fund of $11,272 only to be used if authorized by City Staff and the Project Applicant) has been established for the Environmental Impact Report; and WHEREAS, RBF Consulting will perform the work outlined in the Scope of Work and Fee Proposals once the contract is executed and once the Project Applicant has funded the Developer Deposit Account to complete the work described in the Scopes of Work; and WHEREAS, all costs associated with the preparation of the Environmental Impact Report shall be borne by the Applicant; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does authorize the City Manager to execute a Consulting Services Agreement with RBF Consulting, attached hereto as Exhibit A to prepare an Environmental Impact Report for a fee not to exceed $123,994. PASSED, APPROVED AND ADOPTED this 5t" day of March, 2013, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: City Clerk Mayor CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF DUBLIN AND RBF CONSULTING THIS AGREEMENT for consulting services is made by and between the City of Dublin ( "City ") and RBF Consulting ( "Consultant ") as of March 5, 2011 Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services described in the Scope of Work attached as Exhibit A Heritage Park Environmental Impact Report) at the time and place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail. 1.1 Term of Services. The term of this Agreement shall begin on the date first noted above and shall end no later than June 30, 2014, and Consultant shall complete the work described in Exhibit A prior to that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Consultant to complete the services required by this Agreement shall not affect the City's right to terminate the Agreement, as provided for in Section 8, 1.2 Standard of Performance. Consultant shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Consultant is engaged in the geographical area in which Consultant practices its profession. Consultant shall prepare all work products required by this Agreement in a substantial, first -class manner and shall conform to the standards of quality normally observed by a person practicing in Consultant's profession. 1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform services pursuant to this Agreement, in the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Consultant shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons, 1.4 Time. Consultant shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Section 1.1 above and to satisfy Consultant's obligations hereunder. Section 2, COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed $123,994 (the total budget amount of $112,722 plus a 10% contingency fund of $11,272 only to be used if authorized by City Staff and the Project Applicant), notwithstanding any contrary indications that may be contained in Consultant's proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and Consultant's proposal, attached as Exhibit A, regarding the amount of compensation, the Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Consultant for services rendered pursuant to this Agreement. Consultant shall submit all invoices to City in the manner specified herein. Except as Consulting Services Agreement between March 5, 2013 City of Dublin and RBF Consulting Page 1 of 38 specifically authorized by City, Consultant shall not bill City for duplicate services performed by more than one person. Consultant and City acknowledge and agree that compensation paid by City to Consultant under this Agreement is based upon Consultant's estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Consultant. Consequently, the parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement. 2.1 Invoices. Consultant shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. Said invoices shall reflect the specific tasks and timetables identified in Exhibit A attached. Invoices shall contain the following information; • Serial identifications of progress bills; i.e., Progress Bill No.1 for the first invoice, etc.; • The beginning and ending dates of the billing period; = A Task Summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion; ■ At City's option, for each work item in each task, a copy of the applicable time entries or time sheets shall be submitted showing the name of the person doing the work, the hours spent by each person, a brief description of the work, and each reimbursable expense; ■ The total number of hours of work performed under the Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing services hereunder, as well as a separate notice when the total number of hours of work by Consultant and any individual employee, agent, or subcontractor of Consultant reaches or exceeds 800 hours, which shall include an estimate of the time necessary to complete the work described in Exhibit A; The Consultant's signature. 2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred, City shall have 30 days from the receipt of an invoice that complies with all of the requirements above to pay Consultant. 23 f=inal Payment. City shall pay the last 10% of the total sum due pursuant to this Agreement within sixty (60) days after completion of the services and submittal to City of a final invoice, if all services required have been satisfactorily performed. 2.4 Additional Work Not Authorized. City shall make no payment for any extra, further or additional services pursuant to this Agreement unless such extra service, and the price Consulting Services Agreement between March 5, 2013 City of Dublin and RBF Consulting Page 2 of 38 therefore, is agreed to in writing, executed by the City Manager or other designated official of the City authorized to obligate City thereto prior to the time such extra service is rendered and in no event shall such change order exceed twenty -five percent (25 %) of the initial contract price. 2.5 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by Consultant in rendering services pursuant to this Agreement, City shall make no payment for any extra, further, or additional service pursuant to this Agreement. In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment. 2.6 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed the amounts shown in Exhibit A. 2.7 Reimbursable Expenses. Reimbursable expenses are specified in Exhibit A, and shall not exceed the amounts noted in Exhibit A. Expenses not listed in Exhibit A are not chargeable to City. Reimbursable expenses are included in the total amount of compensation provided under this Agreement that shall not be exceeded. 2.8 Pa ment of Taxes. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes. 2.9 Payment upon Termination. In the event that the City or Consultant terminates this Agreement pursuant to Section 8, the City shall compensate the Consultant for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Consultant shall maintain adequate logs and timesheets in order to verify costs incurred to that date. 2,10 Authorization to Perform Services, The Consultant is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator. Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement, Consultant, at its own cost and expense, shall procure `occurrence coverage" insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Consultant and its agents, representatives, employees, and subcontractors. Consultant shall provide proof satisfactory to City of such insurance that meets the requirements of this Consulting Services Agreement between March 5, 2013 City of Dublin and RBF Consulting Page 3 of 38 section and under forms of insurance satisfactory in all respects to the City. Consultant shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Consultant's bid. Consultant shall not allow any subcontractor to commence work on any subcontract until Consultant has obtained all insurance required herein for the subcontractor(s) and provided evidence thereof to City. Verification of the required insurance shall be submitted and made part of this Agreement prior to execution. 4.1 Workers' Compensation. Consultant shall, at its sole cost and expense, maintain Statutory Workers' Compensation Insurance and Employer's Liability Insurance for any and all persons employed directly or indirectly by Consultant, The Statutory Workers' Compensation Insurance and Employer's Liability insurance shall be provided with limits of not less than ONE MILLION DOLLARS ($1,000,000.00) per accident, In the alternative, Consultant may rely on a self - insurance program to meet those requirements, but only if the program of self- insurance complies fully with the provisions of the California Labor Code, Determination of whether a self-insurance program meets the standards of the Labor Code shall be solely in the discretion of the Contract Administrator. The insurer, if insurance is provided, or the Consultant, if a program of self-insurance is provided, shall waive all rights of subrogation against the City and its officers, officials, employees, and volunteers for loss arising from work performed under this Agreement. An endorsement shall state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits, except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. 4.2 Commercial General and Automobile Liability Insurance 421 General requirements. Consultant, at its own cost and expense, shall maintain commercial general and automobile liability insurance for the term of this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00) per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement, If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non - owned automobiles. 422 Minimum scope of covers e. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (ed. 11/88) or Insurance Services Office form number GL 0002 (ed. 1173) covering comprehensive General Liability and Insurance Services Office form number GL 0404 covering Broad Form Comprehensive General Liability, Consulting Services Agreement between March 5, 2013 City of Dublin and RBF Consulting Page 4 of 38 Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 (ed. 12190) Code 1 ( "any auto "). No endorsement shall be attached limiting the coverage. 4.2.3 Additional requirements. Each of the following shall be included in the insurance coverage or added as an endorsement to the policy: a. City and its officers, employees, agents, and volunteers shall be covered as insureds with respect to each of the following: liability arising out of activities performed by or on behalf of Consultant; products and completed operations of Consultant; premises owned, occupied, or used by Consultant; and automobiles owned, leased, or used by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to City or its officers, employees, agents, or volunteers. b. The insurance shall cover on an occurrence or an accident basis, and not on a claims -made basis. C. An endorsement must state that coverage is primary insurance with respect to the City and its officers, officials, employees and volunteers, and that no insurance or self- insurance maintained by the City shall be called upon to contribute to a loss under the coverage. d. Any failure of CONSULTANT to comply with reporting provisions of the policy shall not affect coverage provided to CITY and its officers, employees, agents, and volunteers. e. An endorsement shall state that coverage shalt not be suspended, voided, canceled by either party, except after thirty (30) days' prior written notice has been given to the City. 4.3 Professional Liability Insurance, Consultant, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000) covering the licensed professionals' errors and omissions. 4,3.1 Any deductible or self - insured retention shall not exceed $150,000 per claim. 4.12 An endorsement shall state that coverage shall not be suspended, voided, canceled by either party, except after thirty (30) days' prior written notice has been given to the City. 4.3.3 The policy must contain a cross liability or severability of interest clause, Consulting Services Agreement between March 5, 2013 City of Dublin and RBF Consulting Page 5 of 38 43.4 The following provisions shall apply if the professional liability coverages are written on a claims -made form: The retroactive date of the policy must be shown and must be before the date of the Agreement, b. Insurance must be maintained and evidence of insurance must be provided for at least five years after completion of the Agreement or the work, so long as commercially available at reasonable rates. c, If coverage is canceled or not renewed and it is not replaced with another claims -made policy form with a retroactive date that precedes the date of this Agreement, Consultant must provide extended reporting coverage for a minimum of five years after completion of the Agreement or the work. The City shall have the right to exercise, at the Consultant's sole cost and expense, any extended reporting provisions of the policy, if the Consultant cancels or does not renew the coverage. d, A copy of the claim reporting requirements must be submitted to the City prior to the commencement of any work under this Agreement, 4.4 All Policies-Requirements. 4.4.1 Acceptability, of insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than ANIL 4.4.2 Verification of coverage. Prior to beginning any work under this Agreement, Consultant shall furnish City with certificates of insurance and with original endorsements effecting coverage required herein, The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. 4.4.3 Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein. 4.4.4 Variation. The City may approve a variation in the foregoing insurance requirements, upon a determination that the coverages, scope, limits, and forms of such insurance are either not commercially available, or that the City's interests are otherwise fully protected. Consulting Services Agreement between March 5, 2013 City of Dublin and RBF Consulting Page 6 of 38 4.4.5 Deductibles and Self- Insured Retentions. Consultant shall disclose to and obtain the approval of City for the self - insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement, During the period covered by this Agreement, only upon the prior express written authorization of Contract Administrator, Consultant may increase such deductibles or self - insured retentions with respect to City, its officers, employees, agents, and volunteers. The Contract Administrator may condition approval of an increase in deductible or self - insured retention levels with a requirement that Consultant procure a bond, guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them. 4.4.6 Notice of Reduction in Coverage. In the event that any coverage required by this section is reduced, limited, or materially affected in any other manner, Consultant shall provide written notice to City at Consultant's earliest possible opportunity and in no case later than five days after Consultant is notified of the change in coverage. 4,5 Remedies, in addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Consultant's breach: ■ Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement; ■ Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; and/or ■ Terminate this Agreement. Section 5. INDEMNIFICATION AND CONSULTANT'S RESPONSIBILITIES. Consultant shall indemnify, defend with counsel selected by the City, and hold harmless the City and its officials, officers, employees, agents, and volunteers from and against any and all losses, liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or ordinance, to the extent caused by the willful misconduct or negligent acts or omissions of Consultant or its employees, subcontractors, or agents, by acts for which they could be held strictly liable, or by the quality or character of their work. The foregoing obligation of Consultant shall not apply when (1) the injury, loss of life, damage to property, or violation of law arises wholly from the negligence or willful misconduct of the City or its officers, employees, agents, or volunteers and (2) the actions of Consultant or its employees, subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or violation of law. It is understood that the duty of Consulting Services Agreement between March 5, 2013 City of Dublin and RBF Consulting Page 7 of 38 Consultant to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply. By execution of this Agreement, Consultant acknowledges and agrees to the provisions of this Section and that it is a material element of consideration. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City. Section 6. STATUS OF CONSULTANT, 6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. City shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3; however, otherwise City shall not have the right to control the means by which Consultant accomplishes services rendered pursuant to this Agreement. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and /or employee contributions for PERS benefits. 6.2 Consultant No Agent. Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever. Section 7. LEGAL REQUIREMENTS. 7.1 Governing Law. The laws of the State of California shalt govern this Agreement. 7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with all laws applicable to the performance of the work hereunder. Consulting Services Agreement between March 5, 2013 City of Dublin and RBF Consulting Page 8 of 38 7,3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Consultant and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program. 7,4 Licenses and Permits. Consultant represents and warrants to City that Consultant and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions. Consultant represents and warrants to City that Consultant and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from City. 7.5 Nondiscrimination and Equal Opportunity, Consultant shall not discriminate, on the basis of a person's race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement. Consultant shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Consultant thereby. Consultant shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement. Section 8. TERMINATION AND MODIFICATION. 8.1 Termination, City may cancel this Agreement at any time and without cause upon written notification to Consultant. Consultant may cancel this Agreement upon ten (10) days' written notice to City and shall include in such notice the reasons for cancellation. In the event of termination, Consultant shall be entitled to compensation for services performed to the effective date of termination; City, however, may condition payment of such compensation upon Consultant delivering to City any or all documents, photographs, computer software, video and audio tapes, and other materials provided to Consultant or prepared by or for Consultant or the City in connection with this Agreement. 8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 11. Any such extension shall require a Consulting Services Agreement between March 5, 2013 City of Dublin and RBF Consulting Page 9 of 38 written amendment to this Agreement, as provided for herein, Consultant understands and agrees that, if City grants such an extension, City shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred during the extension period, 8.3 Amendments. The parties may amend this Agreement only by a writing signed by all the parties. 8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant's unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Consultant. Consultant may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator, Consultant shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Contract Administrator, 8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Consultant shall survive the termination of this Agreement. 8.6 Options upon Breach by Consultant. if Consultant materially breaches any of the terms of this Agreement, City's remedies shall included, but not be. limited to, the following; 8.6.1 Immediately terminate the Agreement; 8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement; 8.6.3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant; or 8,6.4 Charge Consultant the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Consultant pursuant to Section 2 if Consultant had completed the work. Section 9. KEEPING ARID STATUS OF RECORDS. 9.1 Records Created as Part of Consultant's Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Consulting Services Agreement between March 5, 2013 City of Dublin and RBF Consulting Page 10 of 38 Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Consultant hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Consultant agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both parties. 9.2 Consultant's Books and Records, Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to the Consultant to this Agreement. 9.3 Inspection and Audit of Records Any records or documents that Section 9.2 of this Agreement requires Consultant to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8548.7, if the amount of public funds expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of three (3) years after final payment under the Agreement. Section 10 MISCELLANEOUS PROVISIONS, 10.1 Attorneys' l=ees. If a party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose. 10.2 Venue. In the event that either party brings any action against the other under this Agreement, the parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of Alameda or in the United States District Court for the Northern District of California. 10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. Consulting Services Agreement between March 5, 2013 City of Dublin and RBF Consulting Page 11 of 38 10.4 No implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement. 10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the parties. 10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper. 10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Consultant in a "conflict of interest," as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 of seq. Consultant shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Sections 1090 of seq. Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of the City. if Consultant was an employee, agent, appointee, or official of the City in the previous twelve months, Consultant warrants that it did not participate in any manner in the forming of this Agreement. Consultant understands that, if this Agreement is made in violation of Government Code §1090 ef.seq., the entire Agreement is void and Consultant will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Consultant will be required to reimburse the City for any sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code § 1090 and, if applicable, will be disqualified from holding public office in the State of California. 10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials. 10.9 Contract Administration. This Agreement shall be administered by Luke Sims, Community Development Director ( "Contract Administrator "). All correspondence shall be directed to or through the Contract Administrator or his or her designee. 10.10 {notices. Any written notice to Consultant shall be sent to: Bill Wiseman, Vice President RBF Consulting 3180 Imjln Road, Suite 110 Marina, CA 93933 Consulting Services Agreement between March 5, 2013 City of Dublin and RBF Consulting Page 12 of 38 Any written notice to City shall be sent to: Kristi Bascom Principal Planner City of Dublin Community Development Department 100 Civic Plaza Dublin, CA 94568 10.11 Professional Seal. Where applicable in the determination of the contract administrator, the first page of a technical report, first page of design specifications, and each page of construction drawings shall be stamped /sealed and signed by the licensed professional responsible for the report/design preparation. The stamp /seal shall be in a block entitled "Seal and Signature of Registered Professional with reporUdesign responsibility," as in the following example. Seal and Signature of Registered Professional with report/design responsibility, 10.12 Integration. This Agreement, including the scope of work attached hereto and incorporated herein as Exhibit A, represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral. CITY OF DUBLIN Joni L. Pattillo, City Manager City of Dublin Attest: Caroline Soto, City Clerk CONSULTANT /Bill Wiseman, Vice President RBF Consulting Consulting Services Agreement between March 5, 2013 City of Dublin and RBF Consulting Page 13 of 15 Approved as to Form: John D. Bakker, City Attorney GAPA#120131Pt.PA- 2013 00002 Heritage Park Office GPAMF contract to CC 03.05,20131Ex A - RBF Contract EIR,doc Consulting Services Agreement between March 5, 2093 City of Dublin and RBF Consulting Page 14 of 38 EXHIBIT A SCOPE OF SERVICES Including Scope of Work and Fee Schedule for the Dublin Crossings Specific Plan Consulting Services Agreement between March 5, 2013 City of Dublin and RBF Consulting Page 15 of 38 Proposal erlt,age Park EIR Preparecl 1or- City of Dublin Prepared by FW... r3ONSULTING A :. Company Febi-mv-v 13. 2013 Heritage Park ['A Project U tide rstand in g & Approach I Page 2 -1 Project Understanding & Approach Project Overview The Dublin City Council has adopted a resolution approving the initiation of a General Plan and Specific Plan Amendment Study to change the land use designation on approximately 6.6 acres at 11875 Dublin Boulevard (known as the Heritage Park Office Complex) from retail/Office to Medium Density Residential (the proposed project). The project applicant (Bates Stringer Ventures) intends to develop the site with between 55- 60 small -lot single- family homes on 5.85 acres, and a 15,000 square foot office building on the remaining 0.75 acres (see Figure 1: Heritage Park Preliminary Site Plan), Work on the General Plan and Dublin Village Historic Area Specific Plan Amendment Study will be completed concurrently with processing any other entitlements that are requested by the project applicant, including a Rezone, Tentative Subdivision Map, and Site Development Review. A CEQA analysis is required to determine the associated impacts from the proposed land use change including; consistency of the proposed change with the Historic Overlay Zoning District and adjacent Heritage Park, proximity to Interstate 580 (e.g. noise, air quality), seismic conditions due to an earthquake fault zone that underlies the site, and potential traffic and transportation impacts. 1 2!22/2013M412 013 W. CONSULTING A [e- -, Heritage Padi EIR Project Understanding,- Approach I Page 2 -2 Figure 1: Heritage Pail Prelimhuwy Site Plan Source: Carlson, Barbee & Gibson, 2012 2i22120I3UF3 . . . corssucnuG heritage. Park EIR PNiM Understanding. & Approach I Page 2 -3 Type of CEQA Document In the request for proposal, City staff assumes that a "full" EIR may be required for the proposed project. RBF considered whether an Initial Study and associated Mitigated Negative Declaration (IS/MND) could be prepared. While it is technically possible, RBF believes that this approach contains some inherent risks that may not be advisable, This is due to the following factors; ® A general plan amendment is a discretionary action and therefore subject to a higher -level of review given the precedent it sets; • There are a number of potentially significant issues, particularly related to geology, noise, air quality, and greenhouse gas emissions; and, • If appealed, a judge would most likely rule that an EIR should have been prepared due to the "substantial evidence" argument (which is a fairly low threshold). RBF therefore recommends and has prepared a work plan (below) to prepare a project - level EIR that addresses only those environmental resource topics that have the potential to cause a significant environmental impact. Those resource topics that will not be fully analyzed in the project -level EIR will be addressed in a section of the EIR entitled "Effects Found Not to be Significant." In some cases, conditions of approval for some of these topic areas will be discussed including a rational for determining a less than significant impact. For example, a discussion of the protection of archeological resources, if found during construction, will be included as part of the discussion regarding cultural resources. Topics to be included and excluded from detailed analysis in EIR are listed below. • Aesthetics • Air Quality & Global Climate Change it Cultural Resources a Geology/ Soils A Hazards & Hazardous Materials 0 Hydrology & Water Quality Land Use / Planning Noise & Vibration Public Services ® Utilities / Scrvice Systems El Agricultural Resources Biological Resources • Mineral Resources • Population & Housing 11 Recreation Transportation / Traffic v22r2013294ZR3 FW. corrsuLTiNS A - Ca- -., Heritage Park EIR Project Understanding & Approach I Page 2 -4 Preparation of an Initial Study City staff has indicated that an Initial Study may be necessary to "scope out" some of the environmental resource sections. However, RBF does not believe that an Initial Study is necessary. As described in Sections 15063 and 15060 (d) of the CEQA Guidelines, the preparation of an Initial Study is an optional task which is left to the discretion of the Lead Agency (in this case, the City of Dublin). In particular, CEQA not only allows proceeding directly with preparing an EIR, but also focusing it only on relevant issues deemed to be "significant ". Section 15060(d) specifically states that, "If the lead agency can determine that an EIR will be clearly required for the project, the agency may skip further initial review of the project and begin work directly on the EIR process... In the absence of an initial study, the lead agency shall still focus the EIR on significant effects of the project and indicate briefly its reasons for determining that other effects would not be significant or potentially significant." As such, RBF Consulting recommends avoiding the preparation of an Initial Study and proceeding directly to a project EIR focusing on potentially significant issues and "scoping out" less than significant issues. This approach will save two to three months to the project schedule and $1 OK to $15 K in costs. Furthermore, given the fact that this is an infill project located within an existing urban area of Dublin without any apparent controversy, RBF does not believe that a public scoping meeting is necessary. However, should the City receive a significant number of comments on the Notice of Preparation, RBF is prepared to organize and facilitate a public scoping meeting to receive additional comments on the proposed project, under a separate scope and fee. Streamlining for Infi.11 Projects RBF also investigated the new CEQA Guidelines Section 15183.3 Streamlining fog° Infill Projects. While it is consistent with the overall intent of these new guidelines, it is not consistent with several key requirements. These include the fact that: I . The proposed project is not consistent with the current general plan land use designation, 2. The proposed project has not been considered as part of a broader sustainable communities strategy or alternative planning strategy (per ABAG), and, because this does not apply, 1 The proposed project does not have a minimum density of at least 20 dwelling units per acre and a retail or commercial floor area ratio of 0.75. Zr22(2013- ro W. C93NEU LTINC3 Heritage Pwk EIR. Proiect Utlderstattdirng & Approach I Page 2 -5 Transportation Analysis RBF conducted a preliminary traffic analysis to determine the trip generation rates associated with the existing land use, the proposed land uses, and the net change (the delta) in average daily trips and peak hour AM and PM trips. The results of this analysis are shown in the table below: Existing Proposed General Office 710 15,000 SF 310 42 1 95 Single Family House 210 60 DU 656 52 66 Total 967 94 162 Delta -445 -113 -40 Source: RBF Consulting and Institute of Transportation 9th Edition Based on this preliminary analysis which shows a net reduction in trips, which is reinforced by the fact that the Downtown Dublin Specific Plan EIR allows for relaxed level of service (LOS) standards in the downtown area, we do not believe that a detailed traffic impact analysis will be required for this project. This was preliminarily confirmed in a phone call with Obaid Khan, Sr. Civil Engineer, with the City of Dublin (1116113). Based on this assessment, transportation will be addressed in the Draft EIR as an `Effect Found Not to be Significant" with appropriate documentation. Additionally, based on our discussion with Obaid, our work plan will include an investigation into site circulation and access including; vehicular ingress /egress, bicycles, pedestrians and transit. Project Management & Staffing Meeting the project schedule will require proactive and ongoing project management expertise. It is our intent to serve and function as a direct extension of City staff For this project, Bill Wiseman will serve as the day -to -day project manager and will be the point person for all communication and coordination between the City and the RBF Team. Mr. Wiseman is a Vice President with RBF and has managed a number of projects as a consultant to the City of Dublin including; the Dublin Community Design & Sustainability Element of the General Plan, the Dublin Village Design Guidelines, the Scarlett Court Design Guidelines, the Downtown Dublin Specific Plan and EIR, and the Dublin Crossing Specific Plan and EIR. V22l2013M -V20E3 FW... CONSULTINM A�ME, 1,117, Heritage Park EIR Project Understanding & Approach I Page 2 -6 Assisting Mr. Wiseman will be Erika Spencer, Sr. Environmental Planner, and Jonathan Schuppert, Assistant Planner, both of whom have extensive experience with the City of Dublin. About RBF Consulting PFRBF Consulting, a Company of Michael Baker Corporation, is one of the Nation's leading planning, design and construction firms. Professionals within the firm provide the expertise, experience and CONSULTING solutions to achieve the goals, objectives and vision of clients, including public and governmental agencies, the development A - : company community, private enterprise, non -profit organizations and colleague firms. Ranked #104 on the Engineering News - Record (ENR) Top 500 Engineering Firms list and #72 nationally by ENR in the Top Pure Design category, RBF approaches client projects with timely, cost effective and innovative solutions. RBF Consulting (RBF) is a proven leader in the field of environmental analysis, planning and design, RBF has a full range of disciplines necessary to provide turn -key planning, design and implementation of a wide range of projects. The RBF planning department includes over 120 professionals with an impressive depth and breadth of experience and skills, allowing us to effectively interact at all stages of project development. RBF's environmental planning services include environmental constraints and due diligence studies, technical studies (air, noise, visual, and hazardous materials), public outreach programs, regulatory and local agency entitlement strategies, project - specific environmental documents, regulatory agency approvals, and mitigation and construction implementation and monitoring, RBF has senior staff experience with all aspects of the California Environmental Quality Act (CEQA), National Environmental Policy Act (NEPA), Clean Water Act, Clean Air Act, Coastal Zone Management Act, and the numerous other local, state, and federal environmental regulations. This coupled with our civil engineering design, survey, mapping and regulatory agency permitting expertise, makes RBF an ideal one -stop location for environmental compliance. 7�22120)_32l}.y? Q�-3 FT !{oritage Park EIR Work Plan I Page 2 -1 Work Plan RBF Consulting (RBF) has prepared this Work plan to the City of Dublin (the City /Client) for preparation of a project -level Environmental Impact Report (EIR) for the proposed Heritage Park project (the proposed project). The proposed project is a General Plan. and Specific Plan Amendment to change the land use designation on approximately 6.6 acres at 11875 Dublin Boulevard (known as the Heritage Park Office Complex) from Retail /Office to Medium Density Residential. The project applicant (Batts Stringer Ventures) intends to develop the site with between 55- 60 small -lot single- family homes on approximately 5.85 acres, and up to 15,000 square foot office building on the remaining approximately 0.75 acres. 1 Project Initiation 1.1 Kickoff Meeting RBF will attend a kickoff meeting with City staff and the applicant to discuss the proposed project and work plan. This meeting will include a review of the overall schedule and the roles and responsibilities of the various members of the project team. RBF will obtain copies of any additional relevant documents and studies completed on behalf of the City or the project applicant and confirm the project schedule. We will discuss the City's goals for the proposed project and the project team, the roles of all consultants, and an understanding of the desired end products, This will help ensure that all elements necessary to complete the project are addressed and will allow gaps to be identified and filled. We will also review communication protocols between RBF and the City, other members of the project team, including the project applicant. RBF will also participate in a tour of the project site as part of the kickoff meeting to document site conditions and assess potentially environmentally sensitive areas and issues. 1.2 Project Description and Notice of Preparation Draft Project Description One of the most important tasks relative to the preparation of a legally defensible EIR is the development of an accurate and adequate project description. The project description for the proposed project will be used as the basis for preparing the impact analysis, as required by CEQA. This work plan assumes that the project applicant and City will provide a set of project objectives (as defined by CEQA) as well as all relevant plans (e.g. site plan, elevations, renderings, etc.) and relevant narrative descriptions of the proposed project including; demolition plans, grading plans, on- and off -site improvement plans, construction schedule, etc. RBF will work proactively with the City and the project applicant to expedite the EIR project schedule as quickly as is practical. However, to avoid duplication of work, preparation of the impact section(s) of the EIR will not be initiated until the relevant W.. 1 V2200132442611 UUNSULTINQ A �,�', C,- -i Heritage Park EIR Work Plan I Page 2 -2 technical studies that pertain to that respective environmental resource have been completed. Notice of Preparation Following City review of the draft project description, we will prepare a detailed Notice of Preparation (NOP) that summarizes the project and what environmental issues will be addressed fully in the project -level EIR and those that will be determined to be insignificant, as shown below: Topics to be included and excluded from detailed analysis in EIR are listed below, AestIletles Air Quality & Global Climate Change Cultural Resources Geology / Soils Hazards & Hazardous Materials • Hydrology & Water Quality • Land Use / Planning • Noise & Vibration • Public Services • Utilities / Service Systems ® Agricultural Resources ® Biological Resources Mineral Resources Population & Housing ® Recreation p Transportation / Traffic The NOP will adhere to the content requirements set forth in the CEQA Guidelines, including information describing the proposed project, its location, and probable environmental effects. RBF will work with the City to ensure the NOP are published and distributed to the responsible agencies and the Office of Planning and Research (OPR), This work plan assumes the City will provide payment for publication of the NOP in applicable newspapers. Comments received during the 30 -day public review period for the NOP will be used to finalize the scope of the EIR. RBF will review the comments and determine whether any issues require a modification to this work plan. Administrative Draft EI R The specific work efforts related to the environmental analysis that will be conducted in support of the EIR are described in this section. All of this information will be included in the Administrative Draft EIR (internal draft) for review and comment by the City, 2! ?2f201i�H- 77�4l3 CONSULTiNa A -- Cc-.arv1 Flevi( age Par- f F J R. Work Min ] hige 2-3 2.1 Executive Summary RBF will provide an Executive Summary for the Draft EIR including summary of the project, an overview of project impacts, mitigation, levels of significance after mitigation, summary of project alternatives, areas of controversy, and issues to be resolved. The Executive Summary will be presented in a tabular format and will be included in the Screencheck Draft EIR, following City review of the Administrative Draft EIR. 2.2 Introduction and Purpose This section will identify the purpose of the Draft EIR and statutory authority under CEQA, as well as document- scoping procedures, summary of the EIR format, listing of responsible and trustee agencies and documentation incorporated by reference. 2.3 Final Project Description RBF will update /finalize the project description based on NOP comments and any minor refinements as provided by the City and/or the project applicant. 2.4 Environmental Analysis Each environmental section in the Draft EIR will include sections for existing setting, thresholds of significance, an analysis of project-related impacts, and mitigation measures to avoid or reduce significant impacts. To the degree possible, thresholds will be based on the City of Dublin General Plan and the City of Dublin General Plan EIR, as well as Appendix G of the State CEQA Guidelines. Each resource section of the EIR will include a summary of relevant City of Dublin General Plan policies that could avoid or reduce significant environmental impacts. RBF will ensure that thresholds of significance are acceptable to City staff before beginning the environmental analysis. Aesthetics The project site is visible to the surrounding community in the City of Dublin, particularly from Dublin Boulevard, San Ramon Road, and portions of Interstate 580. The aesthetics section of the Draft EIR will identify the visual characteristics of the project site and surrounding area. RBF will describe the existing aesthetic environment and visual resources, including a discussion of views within the project site and views from surrounding areas, particularly from the adjacent uses, utilizing pictures and information from a site reconnaissance of the project site and surrounding area and information from the proposed project. RBF will describe the regulatory framework relating to aesthetics and visual resources, RBF will discuss potential short-term and operational visual impacts that may result from the proposed project. The urban design features of the proposed project will be evaluated with respect to its ability to enhance the visual quality of the adjacent areas and the visual experience of those visiting or residing in the vicinity of the proposed project, 2/2212013V44044 F". CE3 N 5 ULTIN13 A =115M c-' -, Heritage Park EIR Work Plan f Page 2 -4 If available, architectural renderings from the proposed project will be included as exhibits in the Draft EIR, These renderings will provide design elements that will aid in the analysis. The introduction of additional light and glare will also be addressed. Mitigation measures will be provided where necessary to reduce impacts associated with the proposed project. Air Qualiq and Global Climate Change The project site is within the jurisdiction of the Bay Area Air Quality Management District ( BAAQMD). As part of the Air Quality and Global Climate Change section of the Draft EIR, RBF will address the following: Climate Meteorology, and Ambient Conditions. Baseline and project setting meteorological data developed by the California Air Resources Board (GARB) will be utilized for the description of existing ambient air quality. Air quality data fiom the local air quality monitoring station will be utilized to describe local air quality conditions. Other sources such as regulatory documents, professional publications, and RBF experience in the project area will also be utilized. Standards and Conditions. A summary of the relevant policies, rules, and regulations from the United States Environmental Protection Agency (EPA), CARB (i.e., California Clean Air Act, Air Quality Attainment Plans, etc.), and the BAAQMD will be prepared. The analysis will follow the methodology and guidelines set forth in the BAAQMD's CEQA Ail• Quality Guidelines (May 2011). Construction- Related Emissions. Based on data provided by the project applicant, emissions generated during earthwork and construction activities will be quantified. A general description of the major phases of construction and their timing will be required. The air pollutant emissions generated during construction will be compared to the BAAQMD Regional Thresholds of Significance. RBF will also qualitatively discuss naturally occurring asbestos impacts. Lon -Term Emissions. RBF will quantify operational emissions and provide a comparison to the BAAQMD significance thresholds. The emissions will be quantitatively derived utilizing the CalEEMod model. As the project would replace an existing use on -site, the net increase in emissions over existing conditions will also be quantified. Primary sources of emissions will be related to area sources and local /regional vehicle miles traveled. Project consistency with the BAAQMD's 2010 Clean Air Plan will also be provided. Health Risk Anal sis. Per BAAQMD requirements, a health risk assessment (HRA) is warranted when siting any sensitive receptor (i.e., residence, park, hospital, church) within 1,000 feet of a highway. The project includes the development of up to 60 single family homes within 600 feet of Interstate 680 (I -680). The quantitative impact analysis involves the development of an emissions inventory for Toxic Air Contaminants (TAC) and /or particulate matter sources, dispersion modeling to determine concentrations at sensitive receptors, and determination of the chronic and 2)22Q01 2A CON94LTfNG Heritage Park EIR Work Plan I Page 2 -5 acute health impacts along with the projected increase in cancer risk due to exposure TACs. Concentrations will be projected at the nearest sensitive receptors. The modeled concentrations are then used to estimate the increased cancer risk and health hazard as described in the BAAQMD's Recommended Methods for Screening and Modeling Local Risks and Hazards report (dated May 2012). If TAC concentrations and associated health risks are determined to exceed BAAQMD thresholds, mitigation measures will be recommended to reduce impacts. Global Climate Change. RBF will prepare an inventory of the greenhouse emissions (GHG) from both direct and indirect sources. The emissions inventory will be quantified with the CalEEMod model. The analysis will determine the project's impact by determining if it is consistent with the Assembly Bill 32 mandate of reducing GHG's beyond "Business as Usual" conditions. RBF will utilize the performance standards and thresholds identified in the BAAQMD's CEQA Air Quality Guidelines (May 2011) and the Revised Draft Options and Justification Report California Environmental Quality Act Thresholds of Significance (October 2009) to determine the significance of the project's GHG emissions. The GHG reduction associated with the project's design features will be quantified utilizing the California Air Pollution Control Officers Association (CAPCOA) methodology (Quantifying Greenhouse Gas Mitigation Measures — A Resource for Local Government to Assess Emission Reductions ftorn Greenhouse Gas Mitigation Measures [September 2010]). Cultural Resources Based on the existence of archeological resources adjacent to the project area, there is a possibility of encountering Native American archeological resources when the ground within the project area is disturbed. Section 15126.4 of the CEQA Guidelines directs public agencies to avoid damaging effects on an archeological resource whenever possible. Drawing on existing studies, including the Dublin Village Historic Area Specific Plan /General Plan Amendment Mitigated Negative Declaration and associated cultural resource technical studies, the Doimtorvn Dublin Specific Plan EIR, and the Dublin General Plan and EIR, RBF will prepare a cultural resources evaluation and analysis for the EIR. This analysis will evaluate the potential for archaeological and /or historic resources within the project site. In addition, RBF will assist the City in their efforts to conduct tribal consultation as required by Senate Bill 18. The cultural resource assessment and tribal Consultation will include utilize previous records search at the Northwest Information Center of the California Historical Resources Information System at Sonoma State University which was conducted for the Dublin Village Historic Area Specific Plan. Based on the records search, an overview and synthesis of materials collected will be summarized (i.e., Native American sites, ethnographic sites, historic homesteads, historic structures, and military features) within the area of potential effect (APE) and the potential to encounter unidentified prehistoric and historic resources that have not been subject to cultural resource studies will be addressed. y22)201:24 P2013 W. CptJB VLTIN6 Heritage Park EIR Work Plan I Page 2 -6 The impact analysis in the EIR will discuss potential impacts to various cultural resource classes (i. c Native American sites, buildings, potential historical resources) within the project site and will include mitigation measures to reduce potential impacts to a less than significant level. Geology and Soils The Calaveras Fault extends north to south through the project site. This work plan assumes that the project applicant will provide the City with a preliminary geotechnical report for the proposed project that will be peer - reviewed under a separate contract with the City of Dublin. Based on this peer review, RBF assumes that the geotechnical investigation will be complete and no further analysis will be required. The Draft EIR will include an evaluation of the regional and specific geology and soils constraints within the project site including earthquake faults, seismic ground shaking, and seismic ground failure including liquefaction. RBF will discuss project impacts based on the preliminary geotechnical report including seismic hazards, landform modifications, and wind and /or slope water erosion to the extent feasible. Mitigation measures will address any potentially significant impacts fiom geology and soils. Potential mitigation measures will include preparation of design -level geotechnical evaluations for subsequent development within the planning area. Hazards and !Hazardous Materials The existing office buildings and associated facilities are proposed to be demolished, which may result in the exposure to hazardous materials including asbestos, lead paints, and other hazardous materials. RBF will prepare the Hazards and Hazardous Materials section of the EIR based on a review of existing hazardous studies and City planning documents including the City of Dublin General Plan EIR, the Doii,ntorvn Dublin Specific Plan EIR and the Dublin Village Historic Are Specific Plan /General Plan Amendment ISIMND. This scope of work assumes that existing studies will be adequate for use in the EIR RBF will also contact the Alameda County Fire Department regarding any potential contamination in and around the project site from the presence of existing and historic auto dealerships, auto service stations, and dry cleaners. This section will address potential impacts associated with the transport of hazardous materials, and other potentially hazardous conditions. RBF will identify whether or not the proposed project would emit hazardous materials and /or interfere with any emergency response plans. Mitigation measures will be included in the EIR that include adequate performance measures to address the potential exposure of asbestos and lead from the demolition of existing structures on the project site. Standards outlined in federal, state and local regulations will be used to determine and analyze the impacts of the proposed project within the context of the CEQA standards of 1 2!22!26132!1 - 4128 -13 W. CONBUMNG Ilcritage Park EIR Work Ulan J Nige 2 -7 significance. Potential impacts to _nearby residents and schools, if applicable, will be evaluated. Hydrology and Water Quality The hydrology and water quality section of the EIR will address short-term temporary construction - related effects on hydrology and water quality; long -term project - related water quality; permanent changes to stormwater drainage and/or flooding; project - related impacts to groundwater quantity and quality; and cumulative on -site and off -site hydrology and water quality impacts. Applicable federal, state, and local regulations for stormwater drainage, grading and erosion control, and other water quality protection procedures will be described, and where necessary, additional feasible mitigation measures will be identified. This section will be based in -part on discussions with the City of Dublin Public Works Department regarding the local and regional drainage facilities and water supplies. Off-site water quality effects associated with construction and long -term urban development will also be evaluated. Portions of the project site may be located within the Federal Emergency Management Agency (FEMA) 100 -year floodplain, which will be subject to floodplain regulations, including the 100 -year floodplain of the unimproved Chabot Canal. This canal is currently undersized to convey the 100 -year flows. Future development within the project site may need to be mitigated for the loss of the 100 -year floodplain and potential downstream impacts. Although existing buildings that may be located within the 100 - year floodplain have not been damaged by previous flooding, there is the potential that additional flooding could occur with future development within the proposed project site. The Zone 7 Water Agency's StreamWISE program implements the Stream Management Master Plan, which provides flood protection to the Livermore Amador Valley. Zone 7's StreamWISE program also provides for increased flood protection by detaining flood water in former quarries (future Chain of Lakes) and releasing it slowly once storms pass. RBF understands that the StreamWISE program is proposing upstream detention on the order of 60 acre feet to eliminate impacts downstream. Reimbursement for project components compatible with the StreamWISE program may be available to the proposed project to mitigate for downstream impacts. To comply with the requirements of CEQA, the potential effects of the proposed project on flooding will be evaluated in the EIR. This work plan assumes that the project applicant will provide a Hydrology & Water Quality Technical Report. RBF's hydrology experts will review this document for technical adequacy and completeness and utilize this report as the basis for preparing the Hydrology & Water Quality section of the EIR. Impacts will be identified in the EIR and mitigation measures will be described to reduce any significant impacts to surface water and groundwater quality and hydrology resulting from the proposed project to a less than significant level. The Hydrology & Water Quality Technical Report will be included in the EIR as part of the appendices. I 212V20112 14J2434a fw.. OUNSULTINO A Mm C. z.,, Heritage Park EIR Work Plain f Page 2 -8 Land Ilse and Planning The proposed project will require a General Plan and Dublin Village Historic Area Specific Plan Amendment to. change the land use designation from Retail /Office to Medium Density Residential. Work on these amendments will be completed by City staff concurrently with the preparation of the Draft EIR and processing any other entitlements that are requested by the project applicant, including a Rezone, Tentative Subdivision Map, and Site Development Review. RBF will determine the associated impacts from the land use change including; consistency with the Historic Overlay Zoning District and adjacent Heritage Park and the City of Dublin General Plan and City of Dublin Zoning Ordinance. Existing land uses in the immediate vicinity of the project site will be described based on a site visit, aerial photographs, GIS mapping data, and other information. Noise & Vibration The project site is located adjacent to Dublin Boulevard, San Ramon Road, and Interstate 580, and therefore will be subject to traffic noise, The noise and vibration section of the EIR will address construction- related noise and vibration, as well as operational noise with implementation of the proposed project. RBF will review applicable State and City noise and land use compatibility criteria for the project area. Noise standards regulating noise impacts in the noise standards for the City of Dublin will be discussed for land uses on and adjacent to the planning area. RBF will utilize previous noise analyses for the area, including the City of Dublin General Plan & EIR, the Dublin Village Historic Area Specific Plan /General Plan Amendment IS/MND, the Downtown Dublin Specific Plan EIR, and the West Dublin BART Suppleinental EIR and current City noise standards to qualitatively describe the noise and vibration conditions for both short -term construction and long -term operation. Existitzg Conditions. RBF will conduct short -term noise level measurements along the project area. The noise monitoring survey will be conducted at up to three separate locations to establish baseline noise Ievels in the project area. Noise recording lengths are anticipated to require approximately 10 minutes at each location. This scope excludes long -term (24 -hour) measurements. Standards and Conditions. RBF will review applicable State and City noise and land use compatibility criteria for the project area. Noise standards will be discussed for land uses on and adjacent to the project site. Construction- Related Noise. Construction noise impacts will be evaluated in terms of maximum levels (Lmax) and hourly equivalent continuous noise levels (Leq) and the frequency of occurrence at adjacent sensitive locations. The analysis will be based on the sensitivity of the area and the noise standards of the City. RBF will provide a discussion of off-site truck hauling, if required, for construction - related soil import or export, focusing on haul routes affecting sensitive receptors, vzznoi3�ei coNeuLriNc A _ _ �- n' llerilage Park FAR Work Plat) ; Page 2 -9 Operational Noise. Potential effects of stationary noise sources will be evaluated based on the City's land use compatibility standards. Compliance with applicable noise standards will be evaluated, with recommended mitigation measures included where appropriate. The traffic modeling will take into account the entire development and will evaluate existing and forecast conditions. Noise impacts from vehicular traffic will be assessed using the U.S. Federal Highway Traffic Noise Prediction Models (FHWA -RD- 77-108 and TNM 2.5). Measures to reduce exterior and interior noise exposure will be provided, where necessary. Public Services The Public Services section of the EIR will address impacts to law enforcement, fire protection, schools, solid waste, and parks and recreation. In addition to reviewing available municipal services documents, RBF will contact each of the affected public service providers (i.e., City of Dublin Fire Department, City of Dublin Police Department, Dublin Unified School District, etc.) to obtain relevant baseline and regulatory information, and solicit input on potential impacts. Project- related demand for facilities and services will be estimated and compared against existing capacity and proposed future capacity associated with intensification within and around the proposed project area. Impacts will be based on whether any new public services or facilities would be needed and if construction of such facilities could generate significant impacts. Utilities and Service Systems The Utilities and Service Systems section of the EIR will address water supply, wastewater, electricity, natural gas, and communications. Project - related demand for facilities and services will be estimated and compared against existing capacity and proposed future capacity associated with the proposed project. Service demand will be evaluated for each utility and service. Potential impacts to the Dublin San Ramon Services District (DSRSD), which provides water and wastewater services to the City of Dublin as well as Zone 7, will be addressed. Any impacts addressed in the EIR will be based on whether any new facilities would be needed and if construction of such facilities could generate significant impacts. RBF's description of the proposed infrastructure systems and any impacts upon them or resulting from them will be based on the infrastructure section of the proposed project. DSRSD, working in coordination with the project applicant, may need to conduct a water service analysis to ensure that water facilities are sized and looped adequately to provide service to the development. RBF will work with DSRSD (in coordination with city staff) and utilize their findings and technical analysis as the basis for preparing the water and wastewater facilities portions of the Utilities and Service Systems section of the EIR. Transportation and Circulation RBF conducted a preliminary traffic analysis to determine the trip generation rates associated with the existing land use, the proposed land uses, and the net change in i v22120112x4,200 W. aorrsuLnNc3 Heritage Park Ell? Work Plan I Page 2 -10 average daily trips as well as peak hour AM and PM trips. The results of this analysis are shown in the table below: Existing Proposed General Office 710 1 15,000 SF 310 42 95 Single Family House 214 60 DU 656 52 66 Total 967 94 162 Delta -445 -113 -40 Sourm RBF Consulting and Institute of Transportation 9th Edition Based on this preliminary analysis which shows a net reduction in trips, and the fact that the Dotitwou,n Dublin Specific Plan EIR allows for relaxed level of service (LOS) standards in the downtown area, it is assumed that a detailed traffic impact analysis will not be required for this project. If it is determined that a traffic impact analysis is required, it will be scoped under a separate work plan, RBF will include a brief analysis of the transportation impacts and trip generation rates in the "Effects Found Not to be Significant" section of the EIR. This will include an analysis of site circulation including vehicular ingress /egress, bicycles, pedestrians and transit based on the proposed site plan. RBF will prepare a draft and final traffic technical memorandum documenting the traffic generation rates (existing and proposed) and an assessment of site circulation issues and recommendations. The draft will be reviewed by City staff and comments will be addressed. After inclusion of comments, the final memorandum will be included in the appendices of the Draft EIR. Growth Inducernent and Cumulative Impacts RBF will discuss potential growth - inducing impacts pursuant to CEQA Guidelines Section 15126.2. The analysis in this section will be based on data from the Association of Bay Area Governments (ABAG), California Department of Finance, and U.S. Census data. Potential sources of growth inducement and their impacts, such as the removal of obstacles to growth, will be analyzed qualitatively to the extent they are applicable. In accordance with Section 15130 of the CEQA Guidelines, this section provides a listing of cumulative projects and actions under consideration. RBF will consult with City staff to define the appropriate study area for the cumulative analysis (e.g. list of approved, pending or proposed development projects in the City or general plan build -out). RBF 2 212 0 1 3 21{- {i2 © {3 coNeu�riNp A s..- Heritage Park EIR Work Plaii � Page 2-11 will discuss cumulative impacts for each environmental issue area identified above, and will provide both quantitative and qualitative levels of analysis. Alternatives Pursuant to CEQA Guidelines Section 15126.6, R3F will provide an analysis of up to three (3) alternatives, including an analysis of the "No Project" Alternative. The analysis will include a sufficient level of detail to allow decision makers to gain a greater understanding of all alternatives should a determination be rendered to support an alternative development scenario. This alternatives section will culminate with the selection of the environmentally superior alternative in accordance with CEQA requirements. Additional Sections RBF will provide additional sections in the EIR to meet the CEQA Guidelines including the following: Significant Irreversible Environmental Changes, Effects Found Not to be Significant, Inventory of Mitigation Measures, Inventory of Unavoidable Adverse Impacts, and Organizations and Persons Consulted / Bibliography. EIR Graphic Exhibits The EIR will include exhibits to enhance the written text and clarify the proposed project environmental impacts. RBF's in -house graphic design team will create professional quality, black and white or full color exhibits, dividers and covers for the EIR and Appendices. All exhibits will be 8 1 /2" x 11" in size. All exhibits and documents will be provided to the City in an electronic format. 2.5 Administrative Draft EIR RBF will assemble all completed sections into a single consolidated Administrative Draft EIR submittal (ADEIR) with appendices. The ADEIR will include figures to enhance the written text and clarify the proposed project's environmental impacts. The entire document will be reviewed to ensure consistent references to terms, methodology of analysis, correct use of grammar, etc. The Administrative Draft EIR will be sent to the City for review by City staff and the City attorney. This work plan assumes that no additional technical analysis will be required for this task. 3 Public Review Draft EIR 3.1 Screencheck and Public Review Draft EIR RBF will respond to the City review of the ADEIR and will prepare the Public Review Draft EIR. This subtask includes preparation of an electronic Screencheck EIR prior to publication of the Public Review Draft EIR. FW. CCAI9U LFI NL3 A .=MC -, , Heritage Park EAR Work, Plan I Page 2 -12 In addition, RBF will prepare the Notice of Completion (NOC) and Notice of Availability (NOA) for delivery to the State Clearinghouse. It is assumed that the City will be responsible for public posting of the NOA (e.g. newspaper). 4 Certification of the Environmental Impact Report 4.1 Administrative Final EIR RBF will meet and /or coordinate with City staff to review written comments on the Public Review Draft EIR; comments from public meetings/hearings (if applicable); and develop a strategy and framework for responding to comments. Given the fact that RBF does not know how many comment letters and public hearing comments will be received, we have included a standard figure in the project budget. Once all comments are received, RBF will review and discuss any modifications to the budget estimate with City staff. Upon review of the comment letters and discussions with City staff, RBF will prepare an Administrative Final EIR with written responses to comments received on the Public Review Draft EIR. The Administrative Final EIR will consist of comment letters, responses to comments, and Public Review Draft EIR errata pages indicating text changes in underlined text for additions and strikes -ems text for deletions, with notations for the relevant response to comment. The Administrative Final EIR will be sent to the City for review and comment. 4.2 Draft Mandatory Findings The City will prepare the Draft Statement of Facts and Findings, in accordance with the provisions of Sections 15091 and 15093 of the CEQA Guidelines. The Findings will be written in such a way that they represent a "decision" package for the project approval process. If any impacts are found to be significant and unavoidable, the City will prepare a Statement of Overriding Considerations describing why the proposed project should be approved despite the significant and unavoidable environmental impacts. RBF will assist the City in providing a review of the Draft Findings for consistency with the Final EIR. 4.3 Mitigation Monitoring and Reporting Program To comply with the CEQA Guidelines Section 21081.6, RBF will prepare a Mitigation Monitoring and Reporting Program (MMRP). RBF will work with City staff to identify appropriate monitoring steps /procedures and to provide a basis for monitoring such measures during and upon project implementation. The MMRP will be created in a tabular checklist format that indicates those mitigation measures identified in the EIR, the monitoring milestone (at what agency /department responsible for verifying implementation of the measure), and the method of verification (documentation, field checks, etc.). 4.4 Final EIR RBF will respond to City comments on the Administrative Final EIR, complete necessary revisions, and prepare the Final EIR. 241 ;i�N- 3i�9�3 v a w 4p NSll LTINO A =Co. -= ?, 11critage Park FIR Work Plan [ Page 2-13 Public Meetings and Projeet Management RBF will attend the following meetings for the Environmental Impact Report: • Project Kick -off Meeting (1) • Coordination meetings with City staff (3) • Planning Commission meeting (1) • City Council meeting (1) 6 Project Deliverables RBF will provide digital copies as well as hard copies (as noted) of the following project deliverables to the City: Administrative Draft and Draft Project Description Draft and Final Notice of Preparation m Administrative Draft EIR (5 copies) ® Screencheck Draft EIR (1 copy) Public Review Draft EIR (25 copies) ® Administrative Draft Final EIR & Response to Comments (5 copies) Final EIR (25 copies) Administrative Draft Mitigation Monitoring and Reporting Program (3 copies) Final Mitigation Monitoring and Reporting Program (5 copies) 7 Project Schedule Assuming a start date of March 1, RBF has assumed a 10 month schedule as shown. below. Project Kick -off Meeting March Draft Project Description April Notice of Preparation April Administrative Draft EIR June Public Review Draft EIR July Administrative Draft Final EIR October Public Hearings /Approvals Nov,/Dec. I MD2013VI-142013 W. OONSUMNG Acam.0 -_­' Heritage Park EIR Work Clan ( Page 2 -14 8 Project Assumptions In addition to any assumptions noted above, the scope and associated costs are based on the following assumptions; I . The cost estimate includes meetings described in this work plan. Additional meetings will be billed on a time and materials basis. 2. The project applicant will provide RBF will all technical materials, maps, project plans, GIS data, etc. as they become available. This work plan assumes that all project plans supporting technical studies will be provided prior to preparation of the impact sections of the EIR and that no further modification to the data will be required. 3. The project applicant will be providing technical reports that will be used as supporting background information in the EIR. This work plan assumes that these reports will be sufficient in their accuracy and comprehensive in their level of detail sufficient for preparing the CEQA analysis. RBF Consulting, and our sub - consultants (where applicable), will review the first draft of these documents. Should it be found that the information presented is not adequate (at the discretion of RBF and the Client), and that additional substantive revisions are required, RBF reserves the right to request additional compensation on a time and materials basis, per prior approval by the Client. This work plan assumes that a contingency fund of 10% of the total budget will be provided by the applicant and could be used to fiend all or part of this additional effort if necessary. d. No new technical analysis or preparation of technical reports will be required, other than those identified in this work plan. S. All products will be submitted to the Client in electronic (PDF) format and source files, except for printed copies as identified in this work plan. 6. Client will act as a clearinghouse for comments on all administrative draft documents and will provide RBF with a single, internally reconciled set of comments for each submitted draft document. 7, There will be a single round of review and revision to the Administrative Draft EIR prior to preparation of the Screencheck Draft EIR. If Client feels that additional Administrative Draft EIR documents are necessary, a contract amendment for additional work may be necessary, depending on the nature and circumstances associated with the additional changes (e.g. changes to the project description, additional technical analysis required, etc.). These changes can be characterized as being outside of the control or knowledge of RBF and would not be considered reasonable from the standpoint of professional standards of service and appropriate due diligence. 4. Revisions to the Screencheck Draft will focus on typographical errors, formatting issues, and other minor edits. Such revisions will not include substantive content changes. 9. The Client will develop the mailing list for distribution of the EIR and notices by RBF. The Client will be responsible for newspaper costs of publication of notices, w p 22/ZOi3�l4 • 4RA -F? C gNBULFINL3 q::... Co 'o.r Ileritage Park EIR Work Plan � Page 2 -15 10. The project budget is based on completion of work within an agreed upon schedule. If substantial delay occurs, an amendment of the budget may be warranted to accommodate additional project management time and other costs. Substantial delay is normally defined as 90 days or more. 11. Because the extent of public and agency comments received on the Draft EIR is unknown, the proposed budget includes a preliminary budget estimate of time to respond to comments. RBF will consult with the Client after the evaluation of the comments to determine if the preliminarily budget estimate is sufficient. 12. Once the proposed project description, baseline and alternatives are approved by the Client for analysis in the EIR, it is assumed that they will not change significantly thereafter. If changes requiring revisions to the EIR occur, an amendment of the budget may be warranted. 13, The CEQA statutes or guidelines may change during the course of this EIR, or legal decisions can alter the extent of the analysis needed, If amendments or decisions redoing work already performed or substantially increasing effort, a contract amendment may be warranted. 14. This project includes an allowance for printing as shown in the attached budget. This is an allowance only, based on the numbers of products and copies shown in this work plan. If this allowance is exceeded, additional printing costs will be billed at RBF's direct cost. 15, The Client will be responsible for meeting logistics, including schedule coordination, public outreach, document production, printing notices, mailing costs, room reservations, room set -up and take -down, and refreshments. 16. The Client will be responsible for identifying and communicating with all stakeholders including on -going scheduling and coordination and distribution of all materials. 17. The Client will coordinate /schedule all internal staff meetings. 19. Project schedule assumes timely review by the Client ( -20 working days) for all product deliverables. 19. RBF Consulting retains the right to transfer budget allocations between tasks to support completion of the work products, as needed, as long as the total budget is not exceeded. Shifts in task budget allocation will be at the discretion of RBF's Project Manager, 20. The project budget is a fixed -fee and is subject to the contract requirements as agreed to between RBF Consulting and the Client. F". ?f ?2Y_ol3 OONSU LT ma A lo-:n -, a F Z o • j u • Z 6 L) K CL f° rn E N Z U. �I- lu-o� IVJ�bi 11926'a l ��6v 6 in 1061 - co � 2 1 C, J y }a„ O C% r x O r N O V N O N pp W O pppp O N 'N N yy r N» e- r N M V r r N t' et O O O 00 » N s4 N r <D 0epp O er m �r UJ d cn Stl O a N U Vl 5 N C v U C E F- C7 � C Z d -7 t] ) 13 QW N N l0 N m (p N V o 0o m c c W 0 Qj a iL�, o. QUO ai s f.]d0 CL � a V a0 N V 7 a t N A C W C Q N 41�I N W W�N�NINWININ�NIN IoOI NINININ NIm �OP I00 mI�Y NIN V CO U m 2 r C6 -CUB W UJ d cn Stl O a N U Vl 5 N C v U C E F- C7 � C Z d -7 t] ) c c - y c m r a 13 o 0o m c c W 0 Qj a iL�, o. QUO ai s f.]d0