Loading...
HomeMy WebLinkAbout01-22-2013 PC Minutes Plann►ng Commission Minutes Tuesday, January 22, 2013 CALL TO ORDER/ROLL CALL A regular meeting of the City of Dublin Planning Commission was held on Tuesday, January 22, 2013, in the City Council Chambers located at 100 Civic Plaza. Jeff Baker, Assistant Community Development Director, called the meeting to order at 7:01:17 PM Present: Commissioners O'Keefe, Bhuthimethee, Do, Goel and Kohli; Jeff Baker, Assistant Community Development Director; Gloria McCafferty, Deputy City Clerk; Seth Adams, Assistant Planner; Mike Porto, Consulting Planner; and Debra LeClair, Recording Secretary. Absent: None MINUTES OF PREVIOUS MEETINGS — On a motion by Cm. O'Keefe and seconded by Cm. Bhuthimethee, on a vote of 5-0, the Planning Commission unanimously approved the minutes of the December 11, 2012 meeting. ORAL COMMUNICATIONS — 5.1 Gloria McCafferty, Deputy City Clerk, administered the Oath of Office to newly appointed Planning Commissioners: Arun Goel, Rameet Kohli, and Lynna Do. 5.2 Election of Officers for Chairperson and Vice-Chairperson. Cm. Bhuthimethee made a motion to appoint Cm. O'Keefe as Chair, 2nd by Cm. Kohli and by a vote of 5-0 Cm. O'Keefe was elected Planning Commission Chair. Chair O'Keefe made a motion to appoint Cm. Bhuthimethee as Vice Chair, seconded by Cm. Do and by a vote of 5-0 was elected Vice Chair of the Planning Commission. 5.3 City Council Strategic Plan Orientation, Sherry Lund, Sherry Lund Associates. Sherry Lund, Strategic Planning Consultant, presented the project as outlined in the Staff Report. Cm. Bhuthimethee felt that some terms mentioned in the presentation were very broad and asked for an example of the term "major strategic drivers." Ms. Lund stated that public safety would be one of the terms discussed in many communities as a strategic driver. She stated that if the city has a high crime area, public safety would be extremely strategic because in order to attract businesses and residents they would need to solve the crime and public safety issues they have. She stated that different cities may have different "strategic drivers" and it would depend on the city and where that city wanted it to go. l'iannurg(oramu ion January 22,2013. arar.°i ;tan{ Ms. Lund added that major sustaining goals and objectives are important things that cities must do, but they may not all be strategic. Cm. Bhuthimethee asked if an agenda would be distributed prior to the Council Strategic Planning Workshop. Ms. Lund stated there would be an agenda published approximately 1 week before the workshop. Cm. Kohli asked if recommendations will be made at the March 23rd workshop or is there a process for the Planning Commission to make recommendations to the City Council before that. Ms. Lund responded that most of the discussion will happen on the 23rd but the Planning Commission could make recommendations after that, if they had suggestions that they would like the City Council to consider. Cm. Kohli asked, if the Planning Commission wanted to discuss recommendations as a body, would the discussion need to be conducted at an open Planning Commission meeting. Mr. Baker stated that typically those recommendations would be discussed on the 23rd and then there would be an opportunity for follow-up. Chair O'Keefe asked if the Commission could discuss the workshop under Other Business. Mr. Baker responded that, if the Commission wanted to get into specifics and action, it would need to be on an agenda. Ms. Lund stated that the reason for her presentation was to give the Planning Commission the opportunity to think about what they might want the City Council to consider. Mr. Baker introduced Amy Cunningham, Assistant to the City Manager, as the Staff member helping to organize the Strategic Plan Workshop. CONSENT CALENDAR — NONE WRITTEN COMMUNICATIONS — NONE PUBLIC HEARINGS — 8.1 PLPA-2012-00053 Safari Kid Learning Center Conditional Use Permit for the operation of a Day Care Center at 4564 Dublin Blvd. Seth Adams, Assistant Planner, presented the project as outlined in the Staff Report. Chair O'Keefe opened the public hearing. Deepak Mudkavi, Co-Owner of Safari Kid LLC, Applicant, spoke in favor of the project. He spoke regarding the history of his school and the other locations and felt the project would be a good addition to the City. Cm. Do asked about the ages of the children that would attend in the afternoon. I'' ;arrrihg t:"c;.n�FZSSZO" January 22,2013 i-1 f Mr. Mudkavi answered the model for his school targets after school children; in the morning there are kindergarten children and in the afternoon there are 1st to 617th grade children. Cm. Do asked if there will be any older children that might be driving themselves to the facility and asked how the parking would work. Mr. Mudkavi answered no. He added that the Department of Education restricts the maximum age of the students to 18, but in reality, most of the children are 6th and 7th graders and there will be no students that drive themselves. Cm. Goel mentioned that the Staff Report indicated there would be no company vehicles which would mean that there would be no drop off or pick up services to or from the school and asked if that is their intent. Mr. Mudkavi answered that they have individuals, who are not part of the company, that provide pick-up and drop-off service. Cm. Goel asked if they have any affiliation with the Safari Kid Learning Center. Mr. Mudkavi answered no. He stated that the parents contract with the outside services directly. Cm. Goel asked if Mr. Mudkavi introduces the parents to the company. Mr. Mudkavi answered that it depends on what arrangements the parents have made for their children. He added that he could recommend someone and introduce them to the parents. The parents would be required to sign a release/waiver form indicating that it is the parent's responsibility to hire the person, but there would be no affiliation with the school. Cm. Goel was concerned that the pick-up and drop off services would be parked at the facility which would create an indirect company vehicle relationship. Mr. Mudkavi responded that the individuals would pick-up and drop off the children, sign them in and then leave. They would not be there longer than 2-3 minutes. Cm. Goel asked if there would be a dedicated parking space for those vehicles. He was concerned with creating a double-parking issue. Mr. Mudkavi stated that they will not have designated parking for the drivers; they will park in any available parking spot. Cm. Goel was concerned that the drivers may prevent egress and ingress of vehicles going to the other businesses within the center and asked how Mr. Mudkavi would assure the City there would not be a problem. Mr. Mudkavi responded that all of their other locations are within retail complexes and there has not been a problem. He felt that, because of the school's staggered drop-off/pick-up times, the school would cause no parking issues with the other businesses, frrrairr r;e,nrmissi=+n _rcttuary 2Z 2013 14,g 4.r., 3feefIng Cm. Kohli was concerned that children 16 and over with driver's licenses would drive to the facility and the potential for a parking problem. He asked Mr. Mudkavi if he has a plan to deal with this potential parking issue. Mr. Mudkavi offered to restrict the maximum age of his students to 16 years old to prevent this issue from occurring. He stated his school has never had teenaged drivers or a parking problem within any retail center that they occupy. Cm. Kohli was not recommending restricting or preventing students from attending because of a parking issue. He asked what the process would be if there was a parking problem and how that would come back to the Planning Commission. Mr. Baker answered, if the business was operating outside the Conditions of Approval, that would be a violation of the permit which could result in a Planning Commission hearing. Cm. Bhuthimethee asked about the classroom marked "kitchen/classroom 5" and asked if it is a kitchen or a classroom. Mr. Mudkavi deferred the question to his partner. Chandra Sirapu, Applicant and Co-Owner of Safari Kid Learning Center, answered that the room is not a kitchen but only used for cleaning up after snacks. He stated that snacks are brought by the students from home and they are not allowed to offer any food to the students. Cm. Bhuthimethee asked if the students are Dublin residents. Mr. Sirapu answered that their target is the Dublin area and most come from Kolb Elementary School. Cm. Goel asked if there were any evening or weekend classes. Mr. Sirapu answered that the classes are only offered during weekdays, and there are no weekend classes. Mr. Baker added that the Conditions of Approval require the weekday only schedule. If they want to add classes they will need to request an amendment to the CUP. Chair O'Keefe stated that his only concern was that a liquor store is next door, but since the majority of their students will be under the age of high school, that should not be a problem. Chair O'Keefe closed the public hearing. Cm. Do felt the project is a good one, her questions have been answered and she has no further concerns as long as there will be no parking issues. Cm. Goel felt the project is a great opportunity for Dublin and fills in a long vacant storefront. Cm. Bhuthimethee felt it is a good project and will complement the City. She stated that she can make all of the findings. i r;nfnw t;'c MM:15'S10,7 ,ranzialy 24 2013 Regular‘ife2tutg Cm. Kohli agreed and felt the project will be of great value to the City and will show that the City is growing and thriving. He stated that he can make all of the findings. Chair O'Keefe stated that he can make all of the findings and looks forward to the business being a part of the City. Mr. Baker mentioned that in the Resolution, in the third "Whereas" clause from the bottom of Page 1, the date should be changed from January 8, 2013 to January 22, 2013. On a motion by Cm. Goel and seconded by Cm. Bhuthimethee, on a vote of 5-0, with a change to the date in the "Whereas" clause, the Planning Commission unanimously adopted: RESOLUTION NO. 13-01 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF DUBLIN APPROVING A CONDITIONAL USE PERMIT FOR THE OPERATION OF A DAY CARE CENTER AT 4564 DUBLIN BOULEVARD 8.2 PLPA 2012-00056 Veneto at Positano (Neighborhood E-1) Site Development Review for a portion of the Positano project which includes 134 single-family detached residential units on approximately 30.7 acres within Tract 8106 Mike Porto, Consulting Planner, presented the project as outlined in the Staff Report. Cm. Kohli asked Mr. Porto to show the slide for the overall Positano project. He asked when the "E" neighborhoods would be completed. Mr. Porto answered that the lots for the E-1 area are complete and the developer is ready to submit construction drawings to the Building Department to obtain their building permits and start construction. Cm. Kohli mentioned there will be a school constructed in the area and wanted to know whether the school or the development would be built first. He was concerned with health and safety issues related to the school while the homes are being built. Mr. Porto answered that the houses will be constructed before the school which is scheduled to be built in a few years. Mr. Baker agreed and stated that the construction of the school is driven by the school district. He stated that they are currently in the design process for the school with an anticipated construction start date of 2014 or 2015. Cm. Do asked about the E-2 neighborhood and when construction would begin on that development. Mr. Porto responded that the Planning Commission will review the E-2 neighborhood project in the next few months. 'on"ft a Mrt ;anuary 22,2013 Rr tuCur14ee't't Cm. Do asked if the E-2 construction could be at the same time the school is being built. Mr. Porto felt the E-2 project would be built closely behind the E-1 project and would be completed before the school. Cm. Goel asked when Croak Road would become functional relative to the completion of the project. Mr. Porto answered that the portion of Croak Road from Positano Parkway to the property line has already been constructed. He continued that the City is currently working to acquire the next piece of Central Parkway that will stretch from the property line between Jordan and the Croak family property to Croak Road. He stated that the developer is required by their Conditions of Approval to make improvements to Croak Road, and at this point, there is no time frame for this to occur. Cm. Goel was concerned with the overall circulation of the master development. He understood that this subject is not part of the current project but was trying to get an understanding of the sequence of events/timing because there are some gaps and disconnects on the pedestrian and bike network. He felt that, if the Planning Commission can make the findings on this project, it could start construction by the end of the year. Mr. Porto answered yes. Cm. Goel asked if Staff had any knowledge of the timing of Croak Road. Mr. Baker answered that the improvements to Croak Road would be interim improvements and would not be the ultimate improvements of Croak Road. He stated that the timing of improvements is being monitored by Public Works and Emergency Services as to when it is determined that the need arises. He added that Croak Road does not need to be completed for the E-1 neighborhood to function. He stated Staff will continue to monitor to determine when the improvements are necessary but that is not part of the decision tonight. Chair O'Keefe opened the public hearing. Dean Mills, D. R. Horton, Applicant, spoke in favor of the project. He stated that the E-1 neighborhood is the 4th project within Positano for their company. He felt it is a good project and will be a good addition to the City. He introduced the rest of the team in attendance. Cm. Goel asked about the elevation of the 4C plan and the reasoning of doing a segregated driveway and staggered garages and how that will work with the curb line. Mr. Mills answered that in each of their projects they tried to create something different, and they were one of the first developers to offer side front doors on corner lots. He added that, in discussing the project with the architect, they tried to come up with something different that sets the project apart from the other projects in Positano. Cm. Goel asked if the curb would be wider or the same as the rest of the project. Mr. Mills answered there will be a small angle to the driveway but the curb-cut will be standard. 'itze:rirrpr t<rnmasaiafz ;'wfliry 22,2013 Chair O'Keefe asked, of the 4 design types, which elevation is the most popular. Mr. Mills felt that all the elevations have been well received. Chair O'Keefe closed the public hearing. Cm. Kohli felt that the Positano development has been good and this project is another good addition. He stated he can make all the findings. Cm. Bhuthimethee felt this proposal is consistent with all the findings and thanked Mr. Porto for assuring the level of detail. She felt the colors are more fun, not all cappuccino and espresso. She stated that she can make all the findings. She disclosed that she has worked for the landscape architect, Gates and Associates, in the past. Cm. Goel stated that he can make all the findings and thanked the Applicant for moving the project forward and for the unique designs. He also complimented the Applicant for achieving the Green Point rating. Cm. Do stated that she can make all the findings and also felt it was a beautiful design and agreed that there were other similar garages in Dublin . Chair O'Keefe stated that he can make all the findings and liked the project. On a motion by Cm. Goel and seconded by Cm. Kohli, on a vote of 5-0, the Planning Commission unanimously adopted: RESOLUTION NO. 13- 02 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF DUBLIN APPROVING A SITE DEVELOPMENT REVIEW PERMIT FOR VENETO AT POSITANO (NEIGHBORHOOD E-1) FOR 134 SINGLE-FAMILY DETACHED RESIDENTIAL UNITS ON APPROXIMATELY 30.7 ACRES WITHIN TRACT 8106 NEW OR UNFINISHED BUSINESS — NONE OTHER BUSINESS - NONE 10.1 Brief INFORMATION ONLY reports from the Planning Commission and/or Staff, including Committee Reports and Reports by the Planning Commission related to meetings attended at City Expense (AB 1234). 10.2 Mr. Baker mentioned that there is Ethics training on Tuesday, January 29th in the Council Chambers. 10.3 Mr. Baker stated that there are no items for the February 12th meeting at this time therefore it will be cancelled. "1'riiatrt n (ortmcsiori :lam cTy 22, '013 10.4 Mr. Baker advised the Commission that the League of California Cities Planners Institute will be held in Pasadena on February 27th through March 1St. He stated he would contact the Commission for their availability. 10.5 Chair O'Keefe asked the Commission if they would like to have a discussion regarding the City Council Strategic . Th y Plan before the scheduled workshop on March 23 The Commission agreed and Chair O'Keefe asked Mr. Baker to place the item on an agenda g p 9 prior to the workshop. Mr. Baker agreed to place the discussion on the agenda. ADJOURNMENT — The meeting was adjourned at 8:16:37 PM Respectfully submitted, P ing Commission Chair ATTEST: Jeff Ba er Assistant Community Development Director G:IMINUTES120131PLANNING COMMISSIOM01.22.13.docx q',tetrta r:z f;«rt:tta SS-05s2 January 22,20113