HomeMy WebLinkAbout5 Community Support Grants19- - 182
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DATE:
TO:
FROM:
STAFF REPORT
CITY COUNCIL
April 30, 2013
Honorable Mayor and City Councilmembers
Joni Pattillo, City Manager(`' 4L �a a
CITY CLERK
File #480 -30
SUBJECT: Fiscal Year 2013 -2014 Community Grants Program Subcommittee Funding
Recommendations for Community Support Grants
Prepared by Amy Cunningham, Assistant to the City Manager
EXECUTIVE SUMMARY:
The City Council will provide direction on Community Support Grant Program funding
recommendations as part of the Fiscal Year 2013 -2014 budget process. The City Council's
recommendations will be included in the Fiscal Year 2013 -2014 budget for final consideration on
June 4, 2013.
FINANCIAL IMPACT:
The Community Support Grant program limit has been established at $120,000 in General Fund
support. The City Council Community Support Grants Subcommittee is recommending the limit
be increased to $125,000 for Fiscal Year 2013 -2014.
RECOMMENDATION:
Staff recommends that the City Council: 1) Receive the report; 2) Discuss the Subcommittee's
funding recommendations; and 3) Support the Subcommittee's recommendations or provide
alternate direction on organization funding.
Submitted By
Assistant to the City Manager
DESCRIPTION:
Reviewed By
Assistant City Manager
As part of the Fiscal Year 2012 -2013 and 2013 -2014 two -year budget process, the City Council
approved funding for the Community Support Grants program in the amount of $120,000 for
Fiscal Year 2013 -2014. Staff is seeking direction about which specific organization
programs /projects should be funded for Fiscal Year 2013 -2014. The City Council's Community
Page 1 of 5 ITEM NO. 5.
Grants Program Subcommittee (referred to as "Subcommittee ") funding recommendations for
the grant program are outlined below.
The Subcommittee's Community Development Block Grant (CDBG) funding recommendations
were approved by the City Council at the February 19, 2013 meeting. As discussed at that
meeting, submission of the CDBG program recommendations must be completed in February in
order to comply with County and Federal guidelines for the CDBG program. The City Council
supported the Subcommittee's recommendation to fund six (6) organizations through CDBG
funds for Fiscal Year 2013 -2014. A copy of the Staff Report is attached for reference
(Attachment 1).
Grant Program Overview
During this grant program application cycle, 23 organizations submitted funding requests for 28
different programs /projects. Of the 28 applications received, nine (9) met the CDBG criteria and
22 met the Community Support Grant criteria. Organization applications can be viewed in the
City Manager's Office or at: http:// ca- dublin .civicplus.com /index.aspx ?NID =983
On February 11, 2013, the Subcommittee, comprised of Mayor Sbranti and Councilmember
Hart, held a public meeting to hear presentations from Community Grants Program applicants
about their program or project proposals. After discussion about the applications and
presentations, the Subcommittee reached consensus on their Fiscal Year 2013 -2014 funding
recommendations as outlined below.
The Subcommittee requested Staff conduct research to determine if the Public Art Fund could
be used to support two grant applications: Livermore Valley Opera — Dublin Student Program
and Pacific Chamber Symphony — Music is Fun. The Subcommittee expressed a desire to
support the performing arts, but noted that there are other community needs that take priority.
The City Attorney's Office has completed research on this question and come to the conclusion
that the Public Art Fund cannot be used for the purpose of supporting the performing arts. The
monies in the Public Art Fund are collected from developers pursuant to Dublin Municipal Code
Chapter 8.58, which also contains provisions restricting the use of those funds. Section
8.58.060.A provides that the funds in the Public Art Fund "shall be used for the acquisition ... of
public art in order to further the intent of this Chapter and to administer the Public Art Master
Plan." Chapter 8.58 defines the terms "art" and "public art" to mean "an original creation of art
that is designed by a professional visual artist or artists. Art includes, but is not limited to,
sculpture, murals or portable paintings, earthworks, fiber - works, mosaics, photographs, prints,
any combination of forms of media, furnishings or fixtures, and temporary artworks or
installations." The Public Art Master Plan is likewise concerned solely with tangible, visual art.
Therefore, a contribution of Public Art Fund monies to musical performance groups is
inconsistent with the purposes of the fund and with Chapter 8.58.
If the Public Art Fund could not be used for the purpose of supporting the performing arts, the
Subcommittee requested Staff research other funding options as part of the grant program in
the future. Staff will conduct additional research on this issue for the Fiscal Year 2014 -2015
Community Grant Program.
The Staff Report from the February 11, 2013 meeting is attached for reference (included in
Attachment 1 of CDBG Report, February 19, 2013). The February 11, 2013 Staff Report also
includes background on the Community Grants program, application criteria and responsibilities
of the Subcommittee.
Page 2 of 5
Of the 28 applications received, the Subcommittee recommended support for a total of 22
organization project /programs as follows:
• CDBG — six organizations, funding approved at February 19, 2013 City Council meeting
• General Fund — twelve organizations
• Inclusionary Zoning In -Lieu Fee Fund (Affordable Housing Fund) — two organizations
• Combined General Fund (75 %) and Affordable Housing Fund (25 %) — one
organization /two programs (Tri- Valley Haven's Domestic Violence Shelter and Homeless
Shelter)
Housing services are allowable expenses per the City's Zoning Ordinance, Section 8.68.080 A.
Use of this funding option also provides an opportunity to extend further financial support to
organizations serving the Dublin community.
The tables on the following pages summarize the applications received and the Subcommittee's
recommendations for the Fiscal Year 2013 -2014 Community Support Grants.
Community Grants Program —
Community Support Grants
Funding
Subcommittee
Organization
Request
Recommendation
FY 2013 -2014
FY 2013 -2014
GENERALFUND
Axis Community Health-
Pre-Development Project
$15,000
$15,000
Chabot -Las Positas Community College:
Tri - Valley One Stop Career Center
$15,000
$10,000
Child Care Links:
Early Child Education
$20,000
$10,000
Community Resources for Independent Living
(CRIL):
Job Seekers & Employment Services
$3,042
$0
Dublin High School / PFSO:
Safe & Sober Grad Night
$4,000
$4,000
Dublin Partner in Education:
Operational Grant
$25,000
$25,000
Easter Seals Bay Area:
Kaleidoscope
$10,000
$2,500
Eden Information & Referral:
2 -1 -1 Alameda County
$10,000
$10,000
Hope Hospice, Inc.:
Grief Support Center
$10,000
$10,000
Kidango, Inc..
Incredible Families
$7,000
$0
Livermore Valley Opera:
Dublin Student Program
$5,000
$0
Pacific Chamber Symphony:
Matinee for students and seniors
$7,500
$0
Pacific Chamber Symphony:
$11,500
$0
Page 3 of 5
Music is Fun
Funding
Subcommittee
Partners Fore Golf:
Request
Recommendation
National School Program
$6,380
$0
Tri- Valley Haven:
$8,000
$33,000
Domestic Violence Shelter
(see table below)
$6,000
Tri - Valley Haven:
$10,000
$7,020
Homeless Shelter
(see table below)
$7,500
Tri - Valley YMCA:
Domestic Violence Shelter
table above)
Kids with Special Needs Thrive at Y Camp
$8,000
$5,000
Tri - Valley YMCA:
Homeless Shelter
see above)
Family Engagement at Emerald Vista
$12,000
$10,000
Valley Children's Museum:
Community Stabilization Program
$25,000
Mobile Museum
$7,500
$5,000
Valley Christian Center:
CityServe of the Tri - Valley
(pending review and approval of 501c(3) status)
$10,000
$5,000
General Fund Total
$204,922
$125,000
Total Grant Funding
Recommendation
Funding
Subcommittee
Organization
Request
Recommendation
General Fund
FY 2013 -2014
FY 2013 -2014
INCLUSIONARY ZONING IN -LIEU FEE FUND
Community Resources for Independent Living:
$33,000
Total Community Grants
Affordable and Accessible Housing Assistance
$203,184
* Allocation approved by City Council February 19, 2013, Attachment 1 (amount exclusive of $17,358 committed to
County Rehabilitation Program and Administrative Costs)
for People with Disabilities
$7,020
$3,500
Tri- Valley Haven:
(25% of $8,000 see
Domestic Violence Shelter
table above)
$2,000
Tri - Valley Haven:
(25% of $10,000 table
Homeless Shelter
see above)
$2,500
Tri - Valley Housing Opportunity Center:
Community Stabilization Program
$25,000
$25,000
In -Lieu Fee Fund Total
$32,020
$33,000
Total Grant Funding
Recommendation
Funding
Request
FY 2013 -2014
Subcommittee
Recommendation
FY 2013 -2014
CDBG Fund *
$52,475
$45,184
General Fund
$204,922
$125,000
Inclusionary Zoning In -Lieu Fee Fund
$32,020
$33,000
Total Community Grants
$289,417
$203,184
* Allocation approved by City Council February 19, 2013, Attachment 1 (amount exclusive of $17,358 committed to
County Rehabilitation Program and Administrative Costs)
Staff proposes that the Subcommittee's funding recommendations for the Community Support
Grant Program be supported and included in the Fiscal Year 2013 -2014 budget.
NOTICING REQUIREMENTS /PUBLIC OUTREACH:
• Copy of report to Fiscal Year 2013 -2014 grant applicants;
Page 4 of 5
• Reference Attachment 1 for further details on outreach efforts.
ATTACHMENTS: 1. Community Grants Program Recommendations for the Use of CDBG
Funds from February 19, 2013 City Council meeting, including report
attachment: February 11, 2013 Subcommittee Staff Report
Page 5 of 5
STAFF REPORT CITY CLERK
CITY COUNCIL File #480 -10
cicuoti�`•.
DATE: February 19, 2013
TO: Honorable Mayor and City Councilmembers
FROM: Joni Pattillo, City Manager(' am T
SUBJECT: Community Grants Program Subcommittee Recommendations for the Use of
Community Development Block Grant (CDBG) Funds for Fiscal Year 2013 -2014
Prepared by Gaylene Burkett, Administrative Analyst
EXECUTIVE SUMMARY:
The City Council Grants Program Subcommittee was created to provide policy and grant
funding recommendations to the full City Council. On February 11, 2013, the Community
Grants Program Subcommittee comprised of Mayor Sbranti and Councilmember Hart, held a
public meeting related to the Fiscal Year 2013 -2014 Community Grants Program. The
Subcommittee reviewed information provided by Staff and received agency presentations on
applications for grant funding. After discussion, the Subcommittee recommended to support six
social service organizations with activities that meet the eligibility requirements for the use of
Federal Community Development Block Grant (CDBG) funds. The Subcommittee's
recommendations for support to agencies through the Housing In -Lieu funds and the General
Fund will be considered by the City Council at a later date. The Subcommittee further asked
Staff to explore options for funding art and music program proposals that were submitted by
several of the grant applicants with other funding sources that may be eligible for arts and music
type projects. This Staff Report covers the CDBG recommendations only.
FINANCIAL IMPACT:
The preliminary Fiscal Year 2013 -2014 CDBG allocation is anticipated to be $62,542. This is an
approximate 3% reduction from the Fiscal Year 2012 -2013 CDBG allocation of $64,193. Only a
portion of this funding ($45,184) is available for direct support of social service programs in the
community. Final CDBG allocations from the Department of Housing and Urban Development
(HUD) will not be known until late February or March 2013.
RECOMMENDATION:
Staff recommends that the City Council: 1) Approve the Subcommittee's recommendation to
fund the programs and service agencies identified below; 2) Direct Staff to submit applications
to the Alameda County Department of Housing and Community Development (HCD) for
$62,542 in CDBG funding for Fiscal Year 2013 -2014 and 3) Should there be a further decrease
in the CDBG allocation that the percentage of the decrease be distributed evenly across all of
the programs (with the allowance for rounding and compliance with program guidelines in
coordination with HCD) .
Page 1 of 5 ITEM NO. 4.8
• Axis Community Health — Medical Enrollment Assistance
• Bay Area Community Services - Valley Creative Living Center
• CALICO — Child Abuse Intervention
• Open Heart Kitchen — Lunch and Hot Meals Program
• Senior Support Program — Case Management
Spectrum Community Services — Meals on Wheels
• Housing Rehabilitation (administered by the County)
• Program Administration
TOTAL:
1
Submitted By
Community Development Director
BACKGROUND:
$10,000
$ 3,500
$ 5,000
$10,000
$10,209
$ 6,475
$10,758
$ 6,600
$ 62,542
Reviewed By
Economic Development Director/
Public Information Officer
Community Development Block Grant (CDBG) funds are provided by the U.S. Department of
Housing and Urban Development (HUD). With a population of less than 50,000, the City of
Dublin participates in the Federal CDBG Program through the Alameda County Department of
Housing and Community Development (HCD) Urban - County CDBG Program. The City has
been a member since incorporation in 1982. The City of Dublin, along with the cities of Albany,
Emeryville, Newark, and Piedmont, and the unincorporated areas of Alameda County, make up
the Urban - County cities. HCD serves as the fiscal agent and works with the individual Urban -
County cities to ensure compliance with HUD regulations.
Every year HCD dedicates a percentage of the Urban - County CDBG allocation to the Alameda
County Housing Rehabilitation Program. This Program is available for residents within each of
the respective Urban - County cities as well as the unincorporated County. In addition, the County
may limit each Urban- County city to only 15% of the CDBG allocation for service -based
organizations and projects. The past practice of HCD has been to review all applications
received from each Urban - County city to determine if the combined request for service -based
projects exceeds the 15% limit. In addition, HCD contracts with two service providers to provide
HUD mandated Fair Housing Services throughout the Urban - County cities. In Dublin, these
services are provided by Eden Council for Hope and Opportunity (ECHO) Housing. There is
also an allocation of a portion of the funds to each Urban - County city for administration.
During Fiscal Year 2012 -2013, Dublin received $64,193 in CDBG funding through the Urban -
County program. It is important to note that HCD has not yet received the final Fiscal Year
2013 -2014 CDBG funding allocation figures from HUD. For planning purposes, Staff has used
the preliminary allocation amounts posted by HCD in January 2013, a 3% reduction from the
current year allocation.
ANALYSIS:
There are three program components that comprise the recommended CDBG Program
allocation for Fiscal Year 2013 -2014:
Page 2 of 5
1. Housing Rehabilitation (Capital Improvement) Program: $10,758
The Housing Rehabilitation Program is run by Alameda County Department of Housing and
Community Development. The program offers qualifying Dublin households with grant
assistance to fund minor improvements to their home including exterior repair and painting,
water heaters, and small disabled accessibility improvements such as grab bars and
handicapped ramps. The program also administers low- interest housing rehabilitation loans for
more costly and complex improvements such as roof repair, necessary kitchen and bath repairs,
and energy conservation upgrades. This program has a waiting list of Dublin residents.
2. Administration: $6,600
The City is reimbursed up to $6,600 to implement and monitor the local application of the CDBG
program in Dublin. This helps of -set the staff cost of insuring contract compliance and to file
required reports with the County and HUD.
3. Service -Based Programs: $45,184
During this application cycle, the City received nine service -based applications that qualified for
the use of Fiscal Year 2013 -2014 CDBG funds. The Subcommittee is recommending support
for six of those organizations through this funding source:
1. Axis Community Health is seeking grant support to assist residents in accessing
medical care through enrollment in public insurance programs (FUNDED IN FY 2012 -13)
2. Bay Area Community Services is seeking grant support for the Wellness Center
Program which serves adults with psychiatric disabilities (FUNDED IN FY 2012 -13).
3. CALICO is seeking grant support for the Child Abuse Intervention Program (NEW
PROGRAM)
4. Open Heart Kitchen is seeking grant support for their Hot Meals and Weekend Box
Lunch Programs (FUNDED IN FY 2012 -13).
5. Senior Support is seeking grant support for Case Management services for homebound
seniors (FUNDED IN FY 2012 -13).
6. Spectrum Community Services is seeking grant support for the Meals on Wheels
Program (FUNDED IN FY 2012 -13).
As noted above, the new CDBG request comes from CALICO Center for their Child Abuse
Intervention Program. CALICO has agreed to the CDBG guidelines that mandate the
monitoring and auditing of grant recipient services.
Page 3 of 5
The following is a summary of the Subcommittee's CDBG allocation recommendation:
Staff has reviewed the proposed activities of the agencies to ensure the activities are in
compliance with CDBG guidelines. As a requirement of funding, the City performs an annual
site monitoring visit to each agency to review files and ensure compliance with HUD guidelines
and program goals.
Community Grants Program Subcommittee Review:
At the public meeting on February 11, 2013, the Subcommittee received the report from Staff
(Attachment 1) and heard presentations outlining projects from grant applicants. The
Committee thanked all of the applicants for their commitment to serving Dublin residents and
stated that the services offered by the various agencies covered a wide range of important
functions for the community.
During discussion, the Subcommittee requested that Staff conduct research to determine if
another funding source could be identified to specifically support arts -and music - related
programs. The Subcommittee was interested in determining if Public Arts Funds could be used
for these types of programs. Staff will conduct the research and bring information back to the
City Council at a later date.
The Community Grants Program uses a combination of CDBG, Housing In -Lieu and General
Fund monies to support community organizations applying for funding through this program.
The Subcommittee's additional funding recommendations will be brought before the City Council
at the meeting on May 7, 2013.
Next Steps:
The City Council's CDBG recommendations will be submitted to the County for preliminary
approval. If approved, Program Agreements between the City and the County, and the City
and funded agencies, will be drafted. The funding agreements will be brought to the City
Council for final review and approval at a future meeting. The final City- County Program
Agreement must be submitted to HUD before July 1, 2013.
Page 4 of 5
CDBG
Funding
Subcommittee
Organization
Request
Recommendation
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Axis Community Health - Assist. to medical care
$10,000
$10,000
Bay Area Community Services — Wellness Center
$10,000
$ 3,500
CALICO — Child Abuse Intervention
$ 5,000
$ 5,000
Open Heart Kitchen - Hot Meal Program
$10,000
$10,000
Senior Support - Case Management
$11,000
$10,209
Spectrum - Meals on Wheels
$ 6,475
$ 6,475
Housing Rehabilitation (County HCD)
$10,758
$10,758
Administration (City)
$6,600
$ 6,600
CDBG Total
$69,833
$62,542
Staff has reviewed the proposed activities of the agencies to ensure the activities are in
compliance with CDBG guidelines. As a requirement of funding, the City performs an annual
site monitoring visit to each agency to review files and ensure compliance with HUD guidelines
and program goals.
Community Grants Program Subcommittee Review:
At the public meeting on February 11, 2013, the Subcommittee received the report from Staff
(Attachment 1) and heard presentations outlining projects from grant applicants. The
Committee thanked all of the applicants for their commitment to serving Dublin residents and
stated that the services offered by the various agencies covered a wide range of important
functions for the community.
During discussion, the Subcommittee requested that Staff conduct research to determine if
another funding source could be identified to specifically support arts -and music - related
programs. The Subcommittee was interested in determining if Public Arts Funds could be used
for these types of programs. Staff will conduct the research and bring information back to the
City Council at a later date.
The Community Grants Program uses a combination of CDBG, Housing In -Lieu and General
Fund monies to support community organizations applying for funding through this program.
The Subcommittee's additional funding recommendations will be brought before the City Council
at the meeting on May 7, 2013.
Next Steps:
The City Council's CDBG recommendations will be submitted to the County for preliminary
approval. If approved, Program Agreements between the City and the County, and the City
and funded agencies, will be drafted. The funding agreements will be brought to the City
Council for final review and approval at a future meeting. The final City- County Program
Agreement must be submitted to HUD before July 1, 2013.
Page 4 of 5
As noted above, HCD has not yet received the final Fiscal Year 2013 -2014 CDBG funding
allocation figures from HUD for distribution to the Urban County Cities; therefore, the
recommendation funding allocation is based on the preliminary figure of $62,542.
Information related to noticing and community outreach efforts is identified on page 3 of
Attachment 1.
ATTACHMENTS: 1. February 11, 2013 Community Grants Program Committee Staff
Report without Attachments or Exhibits (Attachments and
Exhibits can be reviewed in the Community Development
Department)
Page 5 of 5
0
STAFF REPORT
COMMUNITY GRANTS PROGRAM
CITY COUNCIL SUBCOMMITTEE
DATE: February 11, 2013
TO: Mayor Sbranti and COnncilmember Hart
FROM: Joni Pattillo, City Manager
SUBJECT: Community Grants Program Funding Requests for Fiscal Year 2013 -2014
Prepared By: Gaylene Burkett, Administrative Analyst and Amy Cunningham,
Assistant to the City Manager
EXECUTIVE SUMMARY:
During this year's Community Grants Program Funding application cycle, the City of Dublin
received 28 applications from 23 organizations or groups. Of the 28 applications received, nine
met the CDBG criteria and 22 met Community Support Grant criteria. Staff has ranked all
applications in accordance with the City Council's approved rating criteria.
The City Council Subcommittee will hear Staff and applicant presentations and make Fiscal
Year 2013 -2014 funding recommendations which will be considered by the full City Council at
future meeting dates.
FINANCIAL IMPACT:
The preliminary Fiscal Year 2013 -2014 Community Development Block Grant (CDBG)
allocation is anticipated to be $62,542. This is slightly less than a 3% reduction from the Fiscal
Year 2012 -2013 allocation of $64,193. Only a portion of this funding is available for direct
support of social service programs in the community. Final allocations from the Department of
Housing and Urban Development (HUD) will not be known until mid - February.
In Fiscal Year 2013 -2014, the Community Support Grant funding cap is $120,000. Community
Support Grants are supported entirely by the City's General Fund.
All grants have a $3,500 minimum and $25,000 maximum per application (project) request.
RECOMMENDATION:
Staff recommends that the Subcommittee: 1) Receive Staff presentation; 2) Receive applicant
presentations; 3) Discuss funding options; and 4) Support Staff's recommendation for
Community Grants funding; or provide alternate funding recommendations for the full City
Council's consideration.
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Submitted By Sub fitted by Reviewed by
Community Development Director Assistant to the City Manager Assistant City Manager
COPY TO: All Grant Applicants
Page 1 of 9 ITEM NO. 1
BACKGROUND:
The City of Dublin Community Grants Program provides financial support to local not - for - profit
organizations serving the Dublin community through a variety of designated funding sources
including the federal Community Development Block Grant program, the City's General Fund,
and the Affordable Housing Fund (when appropriate). Each year the City Council awards
funding to organizations that best meet the community's needs in support of the City's adopted
Mission, Vision and Values.
The City Council Grants Program Subcommittee was created to provide policy and grant
funding recommendations to the full City Council. The current grant process includes a review
of submitted grant applications by members of the City Council Subcommittee including
receiving presentations from each grant applicant prior to making recommendations to the full
City Council. The City Council will consider the Subcommittee's funding recommendations for
CDBG funding on February 19, 2013 and Community Support Grants recommendations at the
City Council Budget update discussion tentatively set for May 7, 2013. Final consideration of
the City Council's grant funding recommendations is tentatively scheduled for June 18, 2013 as
part of the Fiscal Year 2013 -2014 budget allocation update,
Staff has reviewed the Fiscal Year 2013 -2014 grant applications to verify that all requests
qualify for funding based on the adopted grant guidelines. As part of the review, Staff applied
the City Council- approved Rating Criteria to each grant application. As the CDBG and
Community Support Grants do have some variation in application requirements, these
differences were taken into consideration during the review process. The rating for each
application can be found on Attachment 2.
The Rating Criteria is only one of several factors used in Staff's funding recommendations. The
Rating Criteria takes into consideration such elements as: the number of Dublin residents
served and cost per participant; past performance for existing Dublin programs; whether the
project addresses one of the 14 Key Areas of Concern identified in the 2011 Tri- Valley Needs
Assessment Report (Attachment 3); and whether City funds are used to leverage other funding
sources. Throughout the grant process, applicants are strongly advised that the success or
implementation of their program or_ project should not be solely dependent on receipt of grant
funding from the City of Dublin. Organizations are always encouraged to leverage any grant
award with other revenue sources.
Similar to last year, grant applicants were informed that the presentation order for this morning's
meeting would be based on the date /time their completed application was submitted through
ZoomGrants. Attachment 1 provides a chart listing the order in which applications were
received.
CDBG Back round:
Community Development Block Grant funds are provided by the U.S. Department of Housing
and Urban Development (HUD). The City of Dublin works with Alameda County's Urban CDBG
Program to allocate funds and with HUD to assure that all CDBG - funded activities are in
compliance with federal regulations.
The City of Dublin has participated in Alameda County's Urban- County CDBG Program since
1982. The City of Dublin, along with the cities of Albany, Emeryville, Newark, and Piedmont
(which do not have a minimum population of 50,000 residents), make -up the Urban County
Cities, along with the unincorporated areas of Alameda County. During the current Fiscal Year
Page 2 of 9
(FY 2012 - 2013), the City of Dublin received $64,193 in CDBG funding. For FY 2013 -2014
Dublin's portion of funding is expected to total $62,542; however, only $45,184 is available for
direct support to organizations.
Every year the County dedicates a percentage of each Urban County City's CDBG funding
allocation to the County of Alameda's Housing Rehabilitation Program. This Program is
available to residents within each of the respective Urban County Cities as well as the
unincorporated County. In addition, the County may limit each Urban County City to only 15% of
the CDBG allocation for service -based organizations and projects. The County's past practice
has been to review all applications received from each Urban County City to determine if the
overall request for service -based projects exceeds the 15% limit. To date, the City has not
been required to adjust the City Council's recommendations based on the 15% service limit.
CDBG funds are considered Federal funds with strict reporting and monitoring requirements to
insure compliance with Federal regulations. To comply with the County's CDBG timelines and
to assist on timely reporting to the HUD, the Subcommittee's CDBG funding recommendations
must be considered at the City Council meeting on February 19, 2013.
Community Support Grant Background,
Fiscal Year 2013 -2014 marks the eighth year of the City Council's approved Community
Support funding process. This formalized grant process was the result of the City Council's
desire to standardize an application and reporting process for organizations requesting and
receiving General Fund support. The funding cap for Community Support Grants has been
established by the City Council at $120,000 from the General Fund. The Subcommittee's
Community Support funding recommendations will be considered at the City Council Budget
discussion tentatively set for May 7, 2013.
Outreach Efforts
As in past years, there were many points of contact with organizations as part of the Community
Grants Program application process. These outreach and education efforts included:
• In late September 2012, notices of funding availability and upcoming community workshops
were mailed to organizations.
• In early November 2012, a Request for Proposal was advertised 3 times in the local
newspaper for Grants, with an open application period set between November 13 and
December 13, 2012.
Program announcements and information were posted on the City website with links to the
Zoom Grants Application on the home page and the Grants web page.
• On November 8 and November 28, 2012, City Staff held Mandatory Grant Application
Workshops with interested community organizations to review the online Zoom Grants
Application process and discuss program guidelines for the year. All Fiscal Year 2013 -2014
grant applicants attended at least one of the mandatory meetings.
• In November 2012, the City Council appointed Mayor Sbranti and Councilmember Hart to
serve on the Grants Subcommittee. At that time, the program calendar was approved,
including the establishment of Subcommittee meeting dates.
Page 3 of 9
On February 4, 2013, a Zoom Grants training session was held for the Grants
Subcommittee members to familiarize them with the online grant application program.
ANALYSIS
During this year's application cycle, the City of Dublin received 28 applications from 23
organizations or groups. Of the 28 applications received, nine met the CDBG criteria and 19
met Community Support Grant criteria. Five organizations submitted two applications for
different programs: Axis Community Health, Child Care Links, Community Resources for
Independent Living (CRIL), Pacific Chamber Symphony, Tri- Valley Haven and Tri- Valley YMCA.
Upon Staff review, all applications were deemed complete and all organizations met the
minimum application requirements.
Staff reviewed all applications and rated them according to the following City Council approved
criteria:
• Organization and Management — Evaluates the agency's ability to run and manage its
operations;
• Needs and Benefits — Assesses if the request meets the targeted population and meets
at least one goal and /or policy established by the City's Mission, Vision and Values or
HUD guidelines;
• Funding and Budget — Evaluates the agency's ability to leverage funds, reviews fees and
current audits.
Attachment 2 summarizes the Fiscal Year 2013 -2014 funding requests including: the
organization's name and program; the Fiscal Year 2012 -2013 funding award (if any); the
organization's Fiscal Year 2013 -2014 funding request; Staff's funding recommendation
(including funding source) and the rating score for each application,
CDBG
Of the 28 applications received during this year's application cycle, nine applicants qualified and
indicated they were willing to meet strict federal guidelines for the use of Fiscal Year 2013 -2014
CDBG funds. There was one new organization that qualified for CDBG funds, CALICO.
Staff has reviewed past program performance and proposed activities of the service providers
to ensure the activities are in compliance with CDBG guidelines. As a requirement of funding,
the City performs an annual site - monitoring visit to each agency. This site - monitoring visit
includes a review of organization and client files to ensure compliance with HUD guidelines.
Two agencies had findings during the 2011 -2012 reporting period; CRIL and Open Heart
Kitchen. The findings for both organizations were in the area of improper income
documentation and case management. As a result of additional follow -up work with those
agencies, the findings have since been corrected.
Page 4 of 9
As noted above, nine organizations qualified and indicated they were willing to meet the CDBG
guidelines. As outlined below, of the anticipated $64,193 allocated to the City, $45,184 is
expected to be available for funding organizations through the Community Grants Program.
Staff recommends funding six organizations for Fiscal Year 2013 -2014 through the CDBG as
follows:
CDBG Fund Recommendations
Fiscal Year 2013 -2014
Axis Illy Health - Access to Care
$10,000
Bay Area Comm. Services - Wellness
$ 3,500
Pro ram
CALICO — Child Abuse Intervention
$ 5,000
Open Heart Kitchen - Hot Is Program
$10,000
Senior Support - Case Management
$10,209
Spectrum - Meals on Wheels Program
$ 6,475
Total
$45,184
These recommendations are based on City Council discussions and funding decisions
approved during the last several grant funding cycles. For the past three years, the City Council
has supported the Subcommittee's recommendation to emphasize basic life needs such as
food, shelter, medical services, and education.
It should be noted that, while the Tri- Valley Haven Homeless Shelter and Domestic Violence
Shelter qualify for the use of CDBG funds, Staff is recommending these programs be funded
through Community Support Grant Funds, similar to the current fiscal year. This year, there
have been few Dublin residents in the Domestic Violence and Homeless Shelters; however,
Dublin residents continue to be served through programs operating out of these shelters
including the Food Pantry and Domestic Violence hotline.
In addition to the current funding requests, the City has two additional CDBG funding
commitments:
The County of Alameda administers the City of Dublin's rehabilitation program. In Fiscal
Year 2013 -2014, $10,758 is preliminarily allocated to that program;
Administration fees in the amount of $6,600 are allocated to support administration of the
CDBG program.
After funding the above mandatory functions, $45,184 remains for direct allocation to agencies.
This allocation is approximately 3% less than the current fiscal year. Should there be a further
decrease in the CDBG allocation, Staff recommends that the percentage of the decrease be
distributed evenly across all the programs (with allowance for rounding and compliance with
grant guidelines).
The six organizations, as recommended, meet the CDBG program's national objectives of
benefiting income qualified persons, homeless persons or persons with disabilities; and all
qualify as eligible uses of CDBG funds. If approved, the City would enter into mandatory
contracts with the County and with the funded organizations.
Page 5 of 9
Community Support Grants
Of the 28 applications received during this year's application cycle, 19 applications met
Community Support Grant funding criteria. Staff has reviewed past program performance and
proposed applicant activities to ensure compliance with program guidelines. As a condition of
funding, the City requires an annual summary report from each agency receiving funding
detailing how many residents were assisted; how the funds were used; if the program goals as
outlined in the initial application were met; and the overall impact of the funding. Once
submitted, these summary reports are provided to the City Council for review.
It should be noted that the application from Chabot -Las Positas Community College District
identified inaccurate statistical information listed under Question 9 — Estimate the total number
of UNDUPLICATED Dublin residents to be served by this project. The application should have
stated 3,050 unduplicated residents will be served, instead of 9,500 unduplicated residents.
Of the 19 applications submitted for Community Support Grant funding, Staff recommends that
12 organizations be funded as follows:
General Fund Recommendations
Fiscal Year 2013 -2014
Axis Community - Pre-Development Project
$15,000
Chabot - Las Positas Community College District -
Tri-Valley One Stop
$13,000
Child Care Links — EarIv Child Education
$10,000
CRIL — Job Seekers & Employment Services
0
Dublin High School /PFSO — Safe & Sober Grad
Night
$4,000
Dublin Partners. in Education — Operational Grant
$20,000
Easter Seals Bay Area — Kaleidoscope
0
Eden I &R 2 -1 -1 Alameda County
$ 5,000
Hope Hospice, Inc. — Grief Support Center
$10,000
Kidango, Inc. — Incredible Families
-
Livermore Valley Opera — Dublin LVO Student Pro ram
Pacific Chamber Symphony — Matinee /Clinics
Pacific Chamber Symphony — Music is Fun
Program
Partners Fore Golf — National School Program
Tri -Valle Haven — Domestic Violence She
$8,000
_
Tri - Valley Haven — Homeless Shelter
$10,000
Tri - Valley YMCA — Kids w Special Needs Thrive at
Y Cam
$81000
Tri - Valley YMCA — Family Engagement at Emerald
Vista
$12,000
Valle Children's Museum — Mobile Museum
Valley Christian Center — Cit Serve of Tri - Valley
$5,000
Total
$120,000
Affordable Housing Fund
Page 6 of 9
Two organizations are eligible for funding through the City's Inclusionary Zoning In -Lieu Fee
Fund (Affordable Housing Fund): (1) CRIL's Affordable and Accessible Housing Assistance for
People with Disabilities Program; and (2) Tri- Valley Housing Opportunity Center's (TVHOC)
Community Stabilization Program. Housing services are allowable expenses per the City's
Zoning Ordinance, Section 8.68.080A as long as income verification is collected. These
programs have been supported through this funding source in prior years. Using the
Affordable Housing Fund for these programs provides additional flexibility in awarding grant
funding for applicants furthering the program goals. Staff recommends funding the two
organizations as follows:
Affordable Housing Fund Recommendations
Fiscal Year 2013 -2014
CRIL — Affordable and Accessible Housing
Assistance for Peo Ie with Disabilities $3,500
Tri - Valley Housing Opportunities Center —
Community Stnhili7nfinn Prnnr�m n..� ......
.11
In total, $289,417 was requested through the Community Grants Program. The following chart
summarizes the total funding requests and Staff Recommendations for the Fiscal Year 2013-
2014 Community Grants Program:
-
Administrative - costs} - -- - COM ILeu 10i two CDBG programs (Rehabilitation Program and
ATTACHMENTS: 1. Grant Applicant Presentation Order
2. Funding Request Summary Table
Exhibits: Grant Applications (Hard copy of applications available for
public review, electronic copies for Subcommittee members)
A. Axis Community Health — Access to Medical Care
B. Axis Community Health — Pre - Development Project
C. Bay Area Community Services — Wellness Center
D. CALICO Center — Dublin Child Abuse Intervention
E. Chabot -Las Positas College — Tri - Valley One Stop
F. Child Care Links — Early Child Education
G. CRIL — Affordable & Accessible Hsg. Assistance
H. CRIL — Job Seekers Club and Employment Services
I. Dublin High School PFSO — Safe & Sober Grad Night
J. Dublin Partners In Education — Operational Grant
K. Easter Seals Bay Area - Kaleidoscope
L. Eden Information & Referral — 2 -1 -1 Alameda Co.
M. Hope Hospice — Grief Support Center
N. Kidango, Inc. -- Incredible Families
Page 7 of 9
Funding Request S
Staff
Total Grant Funding f
for R
Recommendation
Recommendation F
FY 2013 -2014 F
FY 2013 -2014
CDBG Fund * $
$ 5-2,475 $
$ 45,184
General Fund $
$204,922 $
$120,000
Affordable Ho sing Fund $
$ 32,020 $
$ 28,500
Total Community Grants $
$289 417 $
$202,475
Ti e$e amnantS rfn nnf inl hirio C4] 190
Administrative - costs} - -- - COM ILeu 10i two CDBG programs (Rehabilitation Program and
ATTACHMENTS: 1. Grant Applicant Presentation Order
2. Funding Request Summary Table
Exhibits: Grant Applications (Hard copy of applications available for
public review, electronic copies for Subcommittee members)
A. Axis Community Health — Access to Medical Care
B. Axis Community Health — Pre - Development Project
C. Bay Area Community Services — Wellness Center
D. CALICO Center — Dublin Child Abuse Intervention
E. Chabot -Las Positas College — Tri - Valley One Stop
F. Child Care Links — Early Child Education
G. CRIL — Affordable & Accessible Hsg. Assistance
H. CRIL — Job Seekers Club and Employment Services
I. Dublin High School PFSO — Safe & Sober Grad Night
J. Dublin Partners In Education — Operational Grant
K. Easter Seals Bay Area - Kaleidoscope
L. Eden Information & Referral — 2 -1 -1 Alameda Co.
M. Hope Hospice — Grief Support Center
N. Kidango, Inc. -- Incredible Families
Page 7 of 9
Page 7 of 9
O.
Livermore Valley Opera — Dublin LVO Student Program
P.
Open Heart Kitchen — Dublin Meals Program
Q.
Pacific Chamber Symphony -- Music is Fun Program
R.
Pacific Chamber Symphony — Matinee Concert
S.
Partners Fore Golf - First Tee Nat'l School Program
T.
Senior Support — Case Management
U.
Spectrum Community Services — Meals on Wheels
V.
Tri- Valley Haven — Domestic Violence Services
W.
Tri - Valley Haven — Homeless Services
X.
Tri - Valley Housing Opp. Center— Community
Stabilization Program
Y.
Tri - Valley YMCA — Allowing Kids w Special Needs to
Thrive at Y Camp
Z.
Tri - Valley YMCA — Family Engagement at Emerald
Vista
AA,
Valley Children's Museum — Mobile Museum Activities
BB.
Valley Christian Center — CityServe of Tri - Valley
3. 14 Needs Identified in Tri - Valley Needs Assessment
Page 8 of 9
Fiscal Year 2013 -2014
Grant Application Submittal Order
1
Open Heart Kitchen
Dublin Meal Program
2
Dublin High School PFSO
Dublin High Safe and Sober Grad Night
3
Child Care Links
Early Childhood Education
_ 4
Eden I &R Inc.
2 -1 -1 Alameda County
Dublin Partnerships in
5
Education
Dublin Partnerships in Education
Chabot -Los Positas
6
Community College _
Employment & Training Services
7
Partners Fore Golf Inc.
The First Tee National School Pro ram
8
Axis Community Health
Access to Care for Uninsured, Low - Income residents
Tri- Valley Housing
9
Opportunity Center
Community Stabilization Program
10
Tri - Valley Haven
Homeless Services Program
Bay Area Community
11
Services
Valley Wellness Center
Matinee concert for students and seniors; clinics for
12
Pacific Chambe_r_Symphon
music students
Music is Fun educational assemblies for elementary
13
Pacific Chamber Sym hon
schools
14
Senior Support of Tri-Valley
Case Mana ement
Job Seekers Club & Employment Services for people
15
CRIL
w /disabilities
16
Tri -Valli Haven
Domestic Violence Services Program
17
Livermore Valley Opera
Dublin LVO Student Program
Housing & Independent Living Support for people with
18
CRIL
disabilities
19
Axis Community Health
Pre - Development for Capital Proiect
20
Easter Seals Ba Area
Easter Seals Kaleidoscope
21
Kidango, Inc.
Incredible Families
Spectrum Community
22
Services
Meals on Wheels for Dublin's Homebound Seniors
23
Valley Children's Museum
Mobile Museum Children's Activities 13 -14
24
CALICO
Dublin Child Abuse intervention
25
Ho e Hos ice
Grief Support Center
26
Valle Christian Center
Cit Serve of the Tri-Valley
27
Tri - Valley YMCA
Allowin Kids w /special needs to thrive at Y Cam
28
T6-Valle YMCA
Family Engagement at Emerald Vista
ATTACHMENT 1
Page 9 of 9
Fiscal Year 2013 -2014 Citv of Dublin Cnmmunity rrnnfQ Prnnrnm
Orga °ntzaflODS Eligible fOr COmmunify SUOOR
'Approved
Rating
Organization Name
Funding
Funding Request
Staff Recommendation
Points
2012 -2013
2013 -2014
2013 -2014
Earned
N
e � �
$5,000
$7,020
$3,500
10
^�Organizatio�ls- EIIgEbls for CDBG';Fuhds
Axis Community Health - Access to care
$10,000
$10,000
$10,000
16
Bay Area Comm. Services - Woliness Center
$10,000
$10,000
$3,500
9
CALICO - Child Abuse intervention
$0
$6,000
$5,000
14
Open Heart Kitchen - Hot Meals Program
$10,000
$10,000
$10,000
15
Senior Support -Case Management
$10,000
$11,000
$10,209
15
Spectrum - Meals on Wheels Program
$6,476
$6,475 1
$6,475
16
Orga °ntzaflODS Eligible fOr COmmunify SUOOR
'Approved
Rating
Grant Fundtrig,through.Housmg in Lfeu Funds <..
Funding
2012
Funding Request
Staff Recommendation
Points
-2013
2013 -2014
2013.2014
Earned
CRIL - Housing Services
$5,000
$7,020
$3,500
10
Trf- alley Hous ng pportunity Center -
Community Stabilization Program
$25,000
$25,000
$25,000
13
�. , ,, r.
.�- , -: COmmunity SUpportGra , e,
*Fundingd
....... _.
Rating
t{FUnds
a t = General;FURd z
2012 -2013
Funding Request
2013.2014
Staff Recommendation
Points
2013 -2014
Earned
AxisCommunity - pre- DevolopmentProject
$15,000
$16,000
$15,000
15
Chabot -Las ositas Common ty College
District - Tri - Valley one Stop
$14,000
$15,000
$13,000
12
$15,000
$20,000
$10,000
12
CRlL -Job Seekers &Employment Services
Employment Services
$2,000
$3,042
$0
8
Dublin High SchoollPFSO - Safe& Sober Grad Night
$4,000
$4,000
$4,000
14
Dublin Partners III Education - operational Grant
$23,000
$25,000
$20,000
14
Easter Seats Bay Area - Kaleidoscope
$0
$10,000
$0,
10
en 2 -1 -1 Alameda County
$10,000.
$1 D,OOD
$5,000
12
Hope Hospice, nC - oriof support Center
$10,000
$10,000
$10,000
12
Kldango, Inc. - Incredible Families
$0
$7,000
$D
$
Livermore Valley Opera - Dublin Student Program
$0
$5,000
$0
8
Pacific Chamber Symphony - Matinee for students
and soniors
$0
$7,500
$0
8
Pacific Chamber Symphony - Music is Fun
$6,000
$11,500
$0
12
Partners Fore Golf - National School Program
-
$6,380
$0
9
Haven - Domestic Violence Shelter
$8,000
$8,000
$8,000
13
Haven - Homeless shelter
$8,000
$10,000
$10,000
13
YMCA - Klds w Special Needs Thrive at Y
PTH-ValleyHaven
$0
$8,000
$8,000
11
YMCA - Family Engagement at Emerald Vista
$0
$12,000
$12,000
11
ildren's MNSeDm - Mobifo Museum
$5,000
$7,500
$0
15
istian Center- CltyserveofTri- Valfoy
$0
$10,000
$5,000
8
Approved amount for prior funding although the Program name maybe dIffe rent
ATTACHMENT 2
2011 Tri- Valley Needs Assessment
Findings by Area of Concern
1. Behavioral health (mental health and substance abuse)
2. Affordable housing
3. Health care
4. Workforce development
5. Homelessness
& Transportation services and access
7. Domestic violence and child abuse
8. Disabilities
9. Food and nutrition
10. Senior services
11. Youth services
12. Child care, early childhood development and education
13. Changing demographics and growing diversity
14. Financial assistance
Page 33 Eastern Alameda County Human Services Needs Assessment
ATTACHMENT