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Home My WebLink About4.01 Approv 05-21-2013 Minutes STAFF REPORT CITY CLERK File # 610-10 CITY COUNCIL DATE:June 4, 2013 TO: Honorable Mayor and City Councilmembers FROM: Joni Pattillo, City Manager SUBJECT: Minutes of the Regular City Council Meeting of May 21, 2013 Prepared by Caroline P. Soto, City Clerk EXECUTIVE SUMMARY: The City Council will consider approval of the minutes of the Regular City Council meeting of May 21, 2013. FINANCIAL IMPACT: None. RECOMMENDATION: Approve the minutes of the Regular City Council meeting of May 21, 2013. Submitted By Reviewed By City Clerk Assistant City Manager DESCRIPTION: The City Council will consider the approval of the minutes of the Regular City Council meeting of May 21, 2013. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: 1. Draft Minutes of the May 21, 2013 City Council Meeting ITEM NO. 4.1 Page 1 of 1 MINUTES OF THE CITY COUNCIL OF THE CITY OF DUBLIN REGULAR MEETING – May 21, 2013 CLOSED SESSION A closed session was held at 6:30 PM., regarding: CONFERENCE WITH REAL PROPERTY NEGOTIATORS Property: 5501 DeMarcus Blvd., Unit 365, Dublin, CA Agency negotiator: Joni Pattillo, City Manager Negotiating party: Judy Lu Under negotiation: Price and terms of payment A regular meeting of the Dublin City Council was held on May 21, 2013, in the City Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:03 PM, by Mayor Sbranti. ROLL CALL PRESENT: Councilmembers Biddle, Gupta, Hart, Haubert, and Mayor Sbranti ABSENT: None. PLEDGE OF ALLEGIANCE The pledge of allegiance to the flag was recited by the City Council, Staff and those present. REPORT ON CLOSED SESSION ACTION Mayor Sbranti stated there was no reportable action during closed session. DUBLIN CITY COUNCIL MINUTES 1 VOLUME 32 REGULAR MEETING MAY 21, 2013 ORAL COMMUNICATIONS Report on the Year-End Results for the 4 R’s Challenge 7:04 PM 3.1 The City Council recognized Dougherty Elementary, Frederiksen Elementary, Murray Elementary and Wells Middle School for their recycling efforts. Recognition of Achievement - Rhea Mitr, National Geographic California State Bee 7:13 PM 3.2 The City Council recognized Quarry Lane School fifth grader, Rhea Mitr, for her third place victory in the National Geographic California State Bee. Report on 2013 Dublin Pride Week Activities 7:15 PM 3.3 The City Council recognized the sponsors and the poster and essay contest winners of Dublin Pride Week. Presentation on the Little League Challenger Division Program 7:37 PM 3.4 The City Council received the presentation regarding the Little League Challenger Division Program. Recognition of Achievement – Dublin High School Boys’ Basketball Team 7:50 PM 3.5 The City Council presented certificates of recognition to the Dublin High School Boys’ Basketball Team. DUBLIN CITY COUNCIL MINUTES 2 VOLUME 32 REGULAR MEETING MAY 21, 2013 Youth Advisory Committee Annual Report 8:00 PM 3.6 The City Council received a presentation on events in which the Youth Advisory Committee participated this past year. Youth Advisory Committee Appointments 8:08 PM 3.7 On motion of Mayor Sbranti, seconded by Cm. Hart and by unanimous vote, the City Council confirmed the Mayor’s recommended appointments to the Youth Advisory Committee. Appointment of Student Representative to Parks and Community Services Commission 8:13 PM 3.8 On motion of Mayor Sbranti, seconded by Cm. Hart and by unanimous vote, the City Council confirmed the Mayor’s recommended appointment of Dublin High School student, Vivian Sung, as the Student Representative to the Parks and Community Services Commission for the term of July 2013 through June 2014. 2013 Business Anniversary Awards 8:14 PM 3.9 The City Council recognized those businesses that have been in Dublin 20, 25, 30, 35, 40, 45 and 50 years. Public Comments 8:37 PM 3.10 Shawn Costello, Dublin resident, provided public comment. DUBLIN CITY COUNCIL MINUTES 3 VOLUME 32 REGULAR MEETING MAY 21, 2013 CONSENT CALENDAR 8:51 PM Items 4.1 through 4.8 Vm. Biddle pulled item 4.1 for further discussion. Cm. Gupta pulled Item 4.6 for further discussion. On motion of Cm. Hart, seconded by Cm. Gupta and by unanimous vote, the City Council took the following actions: Adopted 4.2 RESOLUTION NO. 60 - 13 AMENDING THE DUBLIN TRAFFIC CODE DESIGNATING THE PORTAGE ROAD APPROACH TO MAPLE DRIVE AS STOP-CONTROLLED Adopted 4.3 RESOLUTION NO. 61 - 13 APPROVING AGREEMENT FOR LONG TERM ENCROACHMENT FOR LANDSCAPE AND DECORATIVE PAVEMENT MAINTENANCE AT SCHAEFER RANCH TRACT 6765 AND SCHAEFER RANCH UNIT 2, TRACT 8000 Received 4.4 the Check Issuance report; Received 4.5 the Third Quarter Financial Report as of March 31, 2013 for the Adopted Budget and Financial Plan, 2012-13 and 2013-14 in accordance with California Government Code Section 41004 Adopted 4.7 RESOLUTION NO. 64 - 13 RESCINDING RESOLUTION 170-10 AND APPOINTING DIRECTORS TO ABAG PLAN CORPORATION ON BEHALF OF THE CITY OF DUBLIN RESOLUTION NO. 65 - 13 AMENDING RESOLUTION 168-05 TO UPDATE THE CITY OF DUBLIN’S RISK MANAGEMENT POLICY TO INCLUDE ADOPTING A POLICY DOCUMENT DUBLIN CITY COUNCIL MINUTES 4 VOLUME 32 REGULAR MEETING MAY 21, 2013 Authorized 4.8 Staff to use sole source purchase exceptions as per the City’s Municipal Code Section 2.36.100 in procuring software and hardware upgrades, and signal communications equipment from Western Pacific Signal, LLC and Novani, LLC for the Citywide Signal Communications Upgrade (CIP - 960020) project. Vm. Biddle pulled Item 4.1, Minutes of the Special City Council Meeting of April 30, 2013, and the Regular City Council Meeting of May 7, 2013. On motion of Mayor Sbranti, seconded by Vm. Biddle and by unanimous vote, the City Council approved the minutes of the April 30, 2013 Special City Council meeting; and requested more detailed minutes for the May 7, 2013 Regular City Council meeting, especially in regard to Item 7.1, Dublin Crossing Project Status Update. Cm. Gupta pulled Item 4.6, Time Extension for the Traffic Impact Fee Deferral Program and the Transit District Multi-Family Residential Development Fee Deferral Program. On motion of Cm. Gupta, seconded by Vm. Biddle and by unanimous vote, the City Council adopted RESOLUTION NO. 62 - 13 EXTENDING THE TIME PERIOD FOR THE TRAFFIC IMPACT FEE DEFERRAL PROGRAM AND AMENDING THE TRAFFIC IMPACT FEE PAYMENT DATE RESOLUTION NO. 63 - 13 EXTENDING THE TIME PERIOD FOR THE TRANSIT DISTRICT MULTI-FAMILY RESIDENTIAL DEVELOPMENT FEE DEFERRAL PROGRAM WRITTEN COMMUNICATIONS – None. PUBLIC HEARINGS – None. DUBLIN CITY COUNCIL MINUTES 5 VOLUME 32 REGULAR MEETING MAY 21, 2013 UNFINISHED BUSINESS Summerhill Homes Residential (Dublin Land Company/Summerhill Homes) General Plan and Eastern Dublin Specific Plan Amendment Study Initiation 8:57 PM 7.1 Mayor Sbranti stated, “I own property within 300 feet of the project site under discussion this evening so therefore I need to recuse myself, and cannot participate in this matter. So I am going to leave the room and I’m going to turn it over to Vice Mayor Don Biddle to lead the discussion.” Mayor Sbranti left the dais and the City Council Chamber. Vm. Biddle led the discussion. Katia Kamangar, representative for applicant Summerhill Homes, and Ken Rodriguez, Architect for applicant, provided comments on this item. Melissa Strah, Dublin resident, provided public comment on this item. Renee Olsen, Dublin resident, provided public comment on this item. Marcie Schwartz, Dublin resident, provided public comment on this item. Shelli Limoncelli, Dublin resident, provided public comment on this item. Kat Hartnagel, provide public comment on this item. Elena Gribanova, provided public comment on this item. Deann Lewis, Dublin resident, provided public comment on this item. John DiManto, applicant, provided comment on this item. On motion of Cm. Gupta, seconded by Biddle and by unanimous vote (Mayor Sbranti having recused himself), the City Council adopted RESOLUTION NO. 66 - 13 DENYING THE INITIATION OF A GENERAL PLAN AND EASTERN DUBLIN SPECIFIC PLAN AMENDMENT STUDY TO EVALUATE A PROPOSAL TO CHANGE THE LAND USE DESIGNATION OF A 38.9-ACRE AREA LOCATED NORTH OF DUBLIN BLVD. BETWEEN TASSAJARA ROAD BRANNIGAN STREET TO MEDIUMDENSITY RESIDENTIAL (APNs 985-0052-024, 985-0052-025 and a portion of 985-0051-006) DUBLIN CITY COUNCIL MINUTES 6 VOLUME 32 REGULAR MEETING MAY 21, 2013 Naming of the Historic Park Mini-Orchard and Emerald Glen Park Rose Garden 11:34 PM 7.2 Janet Lockhart, Dublin resident, provided public comment on this item. On motion of Cm. Gupta, seconded by Cm. Haubert and by unanimous vote, the City Council approved the proposed plans for naming the two park amenities. Amendments to the Sewer Capacity Assistance Program 11:40 PM 7.3 On motion of Vm. Biddle seconded by Cm. Hart and by unanimous vote, the City Council adopted RESOLUTION NO. 67 - 13 AMENDING THE CITY’S SEWER CAPACITY ASSISTANCE PROGRAM AND ESTABLISHING CRITERIA FOR PROGRAM IMPLEMENTATION NEW BUSINESS Site Development Review Amendment for the East County Hall of Justice (Alameda County Courthouse) 11:08 PM 8.1 Donna Linton, Assistant Alameda County Administrator, provided comment on this item. On motion of Cm. Hart, seconded by Vm. Biddle and by unanimous vote, the City Council adopted RESOLUTION NO. 68 - 13 APPROVING A SECOND AMENDMENT TO THE CITY/COUNTY AGREEMENT REGARDING THE ENFORCEMENT OF CONDITIONS OF APPROVAL FOR THE EAST COUNTY HALL OF JUSTICE (ALAMEDA COUNTY COURTHOUSE) PA 02-030 DUBLIN CITY COUNCIL MINUTES 7 VOLUME 32 REGULAR MEETING MAY 21, 2013 9. 11:57 PM Brief information only reports were provided by the City Council and/or Staff, including Committee reports and reports related to meetings attended at City expense (AB1234). City Manager Pattillo asked for clarification on City Council’s collective direction regarding information provided to the Dublin Unified School District (DUSD). By consensus, the City Council directed Staff to develop a process to make the DUSD aware of and ask them to respond and or acknowledge, when there is a General Plan Amendment / Specific Plan request of the City Council. ADJOURNMENT 10.1 There being no further business to come before the City Council, the meeting was adjourned at 12:18 AM in memory of Staff Sgt. Sean Diamond and our fallen troops. Minutes prepared by Caroline P. Soto, City Clerk. _________________________________ Mayor ATTEST: ___________________________ City Clerk DUBLIN CITY COUNCIL MINUTES 8 VOLUME 32 REGULAR MEETING MAY 21, 2013