HomeMy WebLinkAbout4.09 Shannon Pk Water Play Area G1y or Doh�f�
19 82 STAFF REPORT CITY CLERK
S 4)-- CITY COUNCIL File #600-35
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DATE: June 4, 2013
TO: Honorable Mayor and City Councilmembers
FROM: Joni Pattillo, City Manager rccte4 7ro
SUBJECT: Award of Contract for Shannon Park Water Play Area — Contract No. 13-06
Prepared by Rosemary Alex, Parks and Facilities Development Coordinator
EXECUTIVE SUMMARY:
As part of the 2012-2017 Capital Improvement Program, the City Council approved the
renovation of the Shannon Park Water Play Area. On Tuesday, May 21, 2013 five bids were
submitted for the renovation of the water play area at Shannon Park. Staff is seeking City
Council authorization to award the contract.
FINANCIAL IMPACT:
The FY 2013-2014 update to the 2012-2017 Capital Improvement Program (CIP), includes the
Shannon Park Water Play Area Project (#950022) which includes a total appropriation of
$610,276, of which $462,887 is allocated for construction. The lowest responsible bid was for
$519,000 and with a 10% contingency the total estimated construction cost will be $570,900
which exceeds the project budget by $108,013 as follows:
:., BUDGEt FOR FYt
203-2014-pi-Al BUDGET CHANGE
� . UPDATE ? ACTUAL NEEDED
Salaries & Benefits I $ 21,719 $ 21,719
Contract Services I $ 117-430 $ 117,430
Improvements $ 462;887 ;� $ 570,900 $ 108,013
Miscellaneous $ 8;240; $ 8,240
PROJECT TOTAL $ :y_ 6102781 $ 718,289 $ 108,013
Sufficient Public Facilities Fee funds are available to approve the budget change and award the
contract.
RECOMMENDATION:
Staff recommends the City Council adopt Resolution awarding Contract #13-06 to McNabb
Construction, Inc., and approve the budget change form allocating $108,013 in additional
•
funding to the project from the Public Facilities Fees fund.
Page 1 of 2 ITEM NO. 4.9
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\-'Submifted By' Reviewed By ' ) Reviewed'By
Parks and Community Administrative Assistant City Manager
Services Director Services Director
DESCRIPTION:
As part of the 2012-2017 Capital Improvement Program the City Council authorized the
renovation of the Shannon Park Water Play Area and the design of project was initiated during
Fiscal Year (FY) 2012-2013. At its meeting of April 16, 2013, the City Council authorized Staff
to advertise for bids to complete construction.
After a four-week bid period, on May 21 , 2013 the City received bids from the following bidders:
McNabb Construction Inc. $519,400
Suarez & Munoz Construction Inc. $699,983
Tricon Aquatics $777,166
Rodan Builders Inc. $784,000
Calstate Construction Inc. $815,000
McNabb Construction submitted the lowest apparent bid. Upon review of the bid proposal it was
determined that McNabb Construction was the lowest responsive and responsible bid. Staff •
reviewed the qualifications of the firm and license status and nothing was discovered that would
disqualify the contractor from being awarded the bid.
Attachment #1 is the Resolution awarding the contract to McNabb Construction, Inc.
The bid amount exceeds the improvement budget for the project. Therefore Staff has prepared
a budget change form (Attachment #2) for the contract amount plus a 10% construction
contingency for a total of $108,013 that would be allocated from Public Facilities Fees. There is
a sufficient fund balance for Public Facilities Fees to approve the budget change.
In terms of construction timeframe, the project includes a pre-fabricated building to house the
pumping equipment and initial work will entail completing the structure's design as well as
procurement of long-lead items. With that in mind, site construction will begin in late-August
when school resumes, keeping the playground areas open for the summer.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
Copies of the Staff Report were sent to McNabb Construction, Inc. In addition the public will be
notified of site construction via the City website and on-site posting in advance of the
construction starting.
ATTACHMENTS: 1. Resolution of Award to McNabb Construction Incorporated
2. Budget Change Form •
•
Page 2 of 2
RESOLUTION NO. XX - 13
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * * * *
AWARDING CONTRACT NO. 13-06
SHANNON PARK WATER PLAY AREA RENOVATION
TO
MCNABB CONSTRUCTION, INC.
WHEREAS,
the City of Dublin did, on May 21, 2013, publicly open, examine and declare all
sealed bids for doing the work described in the approved Plans and Specifications for Contract No.
13-06, which Plans and Specifications are hereby expressly referred to for a description of said work
and for all particulars relative to the proceedings under the request for bids; and
WHEREAS,
said bids were submitted to the City Engineer, who has reviewed the bids to
determine the lowest bid which was responsive to the requirements of the bid documents; and
NOW, THEREFORE,RESOLVE
the City Council of the City of Dublin does as follows:
1. The City Council of the City of Dublin, does hereby award Contract No. 13-06 to the
lowest responsible bidder therefor, to wit, McNabb Construction, Inc. at a bid of five
hundred nineteen thousand and four hundred dollars even ($519,400) the particulars of
which bid are on file in the office of the City Engineer.
PASSED, APPROVED AND ADOPTED
this 4th day of June, 2013, by the following vote:
AYES
:
NOES
:
ABSENT
:
ABSTAIN
:
______________________________
Mayor
ATTEST
:
_________________________________
City Clerk
CITY OF DUBLIN
BUDGET CHANGE FORM FISCAL YEAR 2013/2014
CHANGE FORM # __________
: Budget Transfers:
New Appropriations
(City Council Approval Required)
X From Un-Appropriated Reserves ____ From Budgeted Contingent Reserve (Approval Reqd)
____ Within Same Department Activity
____ Between Departments
(City Council Approval Reqd)
From New Revenues ____ Other: ______________________________________
_____________________________________
INCREASE BUDGET ACCOUNT AMOUNT INCREASE BUDGET ACCOUNT AMOUNT
Name: ParksImprovements
CIP/Shannon Park Water Play Area /
Improvements (Quimby Act Park In-
Lieu Fund)
Proj Acct #: 950022.9400.9401.4109
GL Account #: 3500.9501.73103$108,013
Name: Parks Improvements
CIP/Shannon Park Water Play Area/
Transfer In (Quimby Act Park In-
Lieu Fund)
Proj Acct #: 950022.9508
GL Account #: 3500.9501.49999$108,013
Name: Parks Improvements
CIP/Shannon Park Water Play Area/
Transfer Out (Quimby Act Park In-
Lieu Fund)
CIP
GL Account #: 4109.9501.89101$108,013
REASON FOR BUDGET CHANGE ENTRY
:
At the City Council meeting on June 4, 2013, the City Council awarded the bid for the Shannon Park
Water Play Area Renovation CIP Project #950022. Because the low
estimate for the project, a budget change in the amount of $108,
approved by Council. Funding for the increase was not included in the FY2013-2014 CIP budget update
presented to the City Council at the same meeting.
As Presented at the City Council Meeting on: Date: 6/4/2013
#################(Finance Use Only)###################
Posted By: Date:
_____ City Council Minutes Excerpt Attached Reviewed By: ___________________________________________
ATTACHMENT 1