HomeMy WebLinkAboutItem 4.04 Recycle Elect & Computer Surplus
STAFF REPORT CITY CLERK
File #
CITY COUNCIL
DATE:June 4, 2013
TO:
Honorable Mayor and City Councilmembers
FROM:
Joni Pattillo, City Manager
SUBJECT:
Request for Authorization to Use ECS Refining for the Recycling of City
Electronic Waste and Surplus Computer Equipment
Prepared by Steve Pappa, Information Systems Manager
EXECUTIVE SUMMARY:
The City generates electronic waste in the form of computers, monitors, printers and other items
that have reached the end of useful life. The City strives to dispose of these items in an
environmentally responsible manner. It is proposed to use ECS Refining for the recycling of
electronic waste identified as beyond the useful life.
FINANCIAL IMPACT:
There is no cost associated with the proper disposal of the computers and related electronic
equipment by ECS Refining.
RECOMMENDATION:
Staff recommends that the City Council adopt the resolution authorizing the use of ECS Refining
for the recycling of City electronic waste and surplus computer equipment.
Submitted By Reviewed By
Administrative Services Director Assistant City Manager
DESCRIPTION:
The City generates electronic waste as a result of its annual office equipment replacement
schedule. Electronic waste includes obsolete computers, monitors, printers, scanners and other
inoperable office equipment. California law requires that the City safely dispose of this electronic
waste.
Dublin Municipal Code section 2.36.150 allows the Purchasing Agent to dispose of worn and
obsolete equipment. In the past, for inventory tracking purposes, Staff has provided the City
Council with a list of assets prior to disposal. At this time, the City will be disposing of obsolete
City computers and office equipment.
ITEM NO. 4.4
Page 1 of 2
Due to the age of the equipment, it has been determined that the computers are beyond their
useful life and continued use would not be desirable. The City removes all files from the
computer hard drive including the operating system software which assures that the City has
complied with software licensing agreements and reduces the potential for City information to
exist on the hard disk drive before disposal. However current best practices recommend, as a
security precaution, that a professional recycler shred the hard drives and provide a certification
of destruction for computer hard drives.
ECS Refining of Stockton is a leader in electronics recycling and is at the forefront of
environmental compliance within the recycling industry. ECS Refining is an approved Recycler
for California’s Electronics Recycling Act (SB20) which governs the processing of materials in
laptop computers, and computer monitors. ECS Refining has the top designation of e-Steward
and does not export electronic waste out of California for disposal where environmental
standards may be less strict. All materials are recycled and re-enter the product manufacturing
stream rather than being sent to a landfill for disposal. Incoming materials are sorted, weighed,
labeled and sent to a de-manufacturing line. Computer hard drives are removed from computer
cases and are shredded.
The City’s computer equipment to be disposed of is inoperable without additional software and
based on the age may not operate at current expectations. Current disposal practice has the
recycler shred all hard drives. These factors limit the potential for seeking placement for re-use
with other organizations. Staff reviewed current practices among cities and most follow a similar
protocol of using a certified recycler.
The proposed resolution (Attachment 1) authorizes Staff to use ECS Refining for disposal of
electronic waste, and directs Staff to remove the disposed assets from the City’s fixed asset
records. A list of the equipment is attached to the resolution as Exhibit A.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Resolution authorizing the use of ECS Refining for the recycling of
City electronic waste and surplus computer equipment.
Page 2 of 2
RESOLUTION NO. xx - 13
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * *
AUTHORIZING THE USE OF ECS REFINING FOR THE RECYCLING
OF CITY ELECTRONIC WASTE AND SURPLUS COMPUTER EQUIPMENT
WHEREAS, the City generates electronic waste as a result of its computer
equipment replacement schedule; and
WHEREAS, electronic waste includes computers, monitors, back-up power s
and other office equipment that is no longer used for City opera
WHEREAS, Dublin Municipal Code section 2.36.150 allows the Purchasing A
of worn and obsolete equipment; and
WHEREAS, Staff has provided the City Council with a listing of worn and o
equipment to be disposed of; and
WHEREAS, California law requires that electronic waste be recycled and
environmentally responsible manner; and
WHEREAS, ECS Refining is a State certified electronic waste recycler wit
designation; and
WHEREAS, ECS Refining will provide the City with certification that the
disposed of properly and in an environmentally responsible manne
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby authorizes
the use of ECS Refining for the recycling of City electronic was
described to the City Council on June 4, 2013 and listed on Exhi
BE IT FURTHER RESOLVED that the City assets disposed of shall be removed from the fixe
records of the City.
th
PASSED, APPROVED AND ADOPTED this 4 day of June, 2013, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________________
Mayor
ATTEST:
___________________________
City Clerk
CITY OF DUBLIN COMPUTER RECYCLING LISTING (June 4, 2013)
PREPARED BY ADMINISTRATIVE SERVICES DEPARTMENT
EXHIBIT A
APPROX.
Manufacturer /
PURCHASE
Description Serial Number Model
DATE
CITY OWNED EQUIPMENT
COMPUTER 7/25/2008 BVC2XG1 Dell Optiplex 755
COMPUTER 8/21/2008 36XX5H1 Dell Optiplex 755
COMPUTER 8/21/2008 cjxx5h1 Dell Optiplex 755
COMPUTER 8/21/2008 fjxx5h1 Dell Optiplex 755
COMPUTER 7/25/2008 8VC2XG1 Dell Optiplex 755
COMPUTER 7/25/2008 DVC2XG1 Dell Optiplex 755
COMPUTER 9/18/2008 H4XWG1 Dell Optiplex 755
COMPUTER 8/21/2008 2JXX5H1 Dell Optiplex 755
COMPUTER 9/18/2008 G4XWGH1 Dell Optiplex 755
COMPUTER 8/21/2008 7JXX5H1 Dell Optiplex 755
COMPUTER 7/25/2008 6VC2XG1 Dell Optiplex 755
COMPUTER 12/11/2007 BNZ69F1 Dell Optiplex 755
COMPUTER 2/7/2008 JMLYLF1 Dell Optiplex 755
COMPUTER 9/26/2009 C81GZK1 Dell Optiplex 755
COMPUTER 8/21/2008 DJXX5H1 Dell Optiplex 755
COMPUTER 2/20/2009 9FX37J1 Dell Optiplex 755
COMPUTER 7/25/2008 3VC2XG1 Dell Optiplex 755
COMPUTER 7/25/2008 7VC2XG1 Dell Optiplex 755
COMPUTER 8/21/2008 GJXX5H1 Dell Optiplex 755
COMPUTER 7/25/2008 CVC2XG1 Dell Optiplex 755
COMPUTER 9/18/2008 J4XWGH1 Dell Optiplex 755
COMPUTER 2/7/2008 CZKYLF1 Dell Optiplex 755
COMPUTER 7/29/2008 DC11YG1 Dell Optiplex 755
COMPUTER 9/12/2006 7X52TB1 Dell Optiplex 620
COMPUTER 10/14/2007 W87048GGVUV Imac 20"
COMPUTER 1/7/2003 FQYS421 Dell Precision 530
FAX 3/6/2001 MY095I32HX HP OfficeJet 720
MONITOR 9/12/2006 Dell 17"
CN-0C552H-72872-87V-2AUL-A00
MONITOR 10/14/2007 Dell 17"
CN-0X876H-72872-91G-0W2L
MONITOR 8/25/2006 Dell 17"
CN-0F5035-64180-4A1-1LDS
MONITOR 8/25/2006 Dell 17"
CN-0YG613-71618-67D-ALZK
MONITOR 8/25/2006 Dell 17"
CN-0D548H-71618-860-BAH3-A00
MONITOR 8/25/2006 Dell 17"
CN-05Y232-71618-46-A8B5D
MONITOR 8/25/2006 Dell 17"
CN-0G302H-74261-8B0-0VUS
MONITOR 8/25/2006 Dell 17"
CN-0D548H-71618-860-BAGY-A00
MONITOR 8/25/2006 Dell 17"
CN-02Y311-47606-45A-D3R6
MONITOR 8/25/2006 Dell 17"
CN-0PM372-72872-83S-49RI
MONITOR 8/25/2006 Dell 17"
CN-0D548H-71618-860-BAGV-A00
MONITOR 8/25/2006 Dell 17"
CN-0D548H-71618-860-BAH5-A00
MONITOR 8/25/2006 Dell 17"
CN-0U4931-46633-53D-30TL
MONITOR 7/26/2003 36131733YA Dell 15"
EXHIBIT A
APPROX.
Manufacturer /
PURCHASE
Description Serial Number Model
DATE
SCANNER 6/19/2001 BR302271 Canon DR-5020
PRINTER 9/17/2009
PRINTER 4/3/2006 HP Inkjet 960C
PRINTER 7/17/2007 B671031686 Epson Stylus Photo 870
PRINTER 2/14/2004 HP LaserJet 4000TN
MISC 12/12/2001 B0PP17S112AB Palm Pilot M125
MISC 12/12/2001 B0PP17S11391 Palm Pilot M125
MISC 12/12/2001 B0PP17S11393 Palm Pilot M125
MISC 12/12/2001 B0PP17S113AD Palm Pilot M125
MISC 2/5/2002 Ithica Receipt Printer 90
MISC 2/8/2000 JMX0817T07A Cisco 1700 router
MISC 2/8/2000 Cisco 1700 router
MISC 9/5/2000 060217ZNV47F7668 3Com Switch 3300
MISC 2/1/2011 Polycom Soundstation 2W
MISC N/A N/A Box of cables, keyboards
MISC N/A N/A Box of cables, keyboards
MISC 4/20/1999 Indiana Cash Drawer
MISC N/A N/A Box of power supplies,
UPS
EXHIBIT A