HomeMy WebLinkAboutReso 65-13 Risk Mgmt Policy RESOLUTION NO. 65 - 13
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AMENDING RESOLUTION 168-05 TO UPDATE THE CITY OF DUBLIN'S RISK
MANAGEMENT POLICY TO INCLUDE ADOPTING A POLICY DOCUMENT
WHEREAS, the City of Dublin's membership in the ABAG PLAN, Corporation risk sharing
pool requires that the Dublin City Council commitment to adopt a risk management policy; and
WHEREAS, the City of Dublin is committed to protection and conservation of persons and
property from injury or destruction; and
WHEREAS, the systematic identification and control of unnecessary risks, undertakings,
or hazardous conditions minimizes the City's physical and financial losses as well as human
suffering; and
WHEREAS, the risk management is a concept designed to protect and conserve
municipal assets and to foster a safe work and City environment for its employees and citizenry;
and
WHEREAS, risk management serves to avoid unforeseen and catastrophic losses as well
as to minimize the cost fluctuations of insured and self-insured programs; and
WHEREAS, updating Resolution No. 168-05 to include adopting a Policy Document
(Exhibit A).
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin
supports the risk management programs and activities pursued by the City Manager and
provided by ABAG PLAN, Corporation.
1. The City Manager, City Attorney, and Department Directors are hereby designated as
the City's Risk Management Committee. The responsibilities of this Committee are to
take actions which:
a. recognize and control risk;
b. prevent loss of public property;
c. prevent injuries to public employees;
d. prevent injuries and losses to private citizens who may suffer damage due to
the actions or decisions of public employees or officials in the course of their
duties;
e. prevent losses to private citizens due to conditions within the control of the City
of Dublin.
2. The Risk Management Committee shall, at least semi-annually, conduct a
comprehensive review of risk management issues and trends affecting the City.
Included in this review shall be claims, facilities, contracting, use of City facilities,
operating procedures, and safety education. The Committee shall utilize information
gathered in this review to help fulfill its responsibility to act as set forth in Paragraph 1.
Page 1 of 2
3. The City Manager shall implement appropriate procedures, regulations, and
contractual provisions through the City Attorney and the Department Directors to
transfer risk of loss to others in all third party transactions, including the use of City
facilities, either through insurance requirements with the City of Dublin named as an
additional insured, faithful performance bonds, or hold harmless clauses.
4. The City Manager shall cause to be conducted, through ABAG PLAN Corporation, a
risk management audit of City activities at least bi-annually by a recognized risk
management expert and shall present such audit to the Risk Management Committee
for action.
BE IT FURTHER RESOLVED that such risk management activities are considered an
integral part of the City's overall management system.
PASSED, APPROVED AND ADOPTED this 21St day of May, 2013, by the following vote:
AYES: Councilmembers Biddle, Gupta, Hart, Haubert, and Mayor Sbranti
NOES: None
ABSENT: None
ABSTAIN: None
ALA
Mayor
ATTEST: r� �h
at,0
"gyp
City Clerk
Reso No. 65-13,Adopted 5-21-13, Item 4.7 Page 2 of 2
to
CITY OF City of Dublin
DUBLIN Risk Management Policy
1.0 GOALS
1.1 Reduce the risk of loss.
1.2 Apply responsive claims management techniques to losses that do occur.
1.3 Protect the City finances from catastrophic losses, or an annual accumulation of
losses that would cause financial hardship.
2.0 POLICIES
2.1 Overall responsibility for risk management lies with the City Manager or his/her
designee. However, risk management is the responsibility of each City employee,
consultant, and elected official.
2.2 The Human Resources Director is responsible for performing the duties of Risk
Manager for the City. S/he will be the City's liaison with the Association of Bay
Area Governments Plan (ABAG PLAN) and its claims administration program.
2.3 Risk Management is a systematic process aimed at identifying, measuring and
controlling loss exposures. In accordance with the City's Injury Illness Prevention
Program (IIPP), the Risk Manager will implement a City-wide hazard identification
system to quickly identify hazardous conditions and effect repairs. All employees
are encouraged to notify their supervisor, department head, and/or the Risk
Manager of any condition that may expose someone to injury or damage.
2.4 Risk Management includes a responsive claims administration system. The Risk
Manager will review all incident reports and claims, and will notify ABAG PLAN
and its adjustment firm in a timely manner of all serious accidents or claims.
Supervisors will review all accident reports, incident reports, and claims affecting
their organization, and provide timely information to the Risk Manager.
2.5 Risk Management involves the transfer of the City's risk of loss to others
whenever possible and practical. The Risk Manager and City Attorney will
periodically review and update a risk transfer process that assures the use of hold
harmless and indemnity clauses in all City agreements, contracts, leases, permits,
Exhibit A
purchase orders and rental agreements, and the use of insurance clauses that
provide adequate protection to the City.
3.0 ACCIDENT REVIEW PROCESS
3.1 The Risk Manager will implement, review and update (as needed) an accident
review process in order to review all accidents, incidents and claims to determine
their cause, preventability, methods to prevent future occurrences, and claims and
litigation defense strategy.
4.0 SAFETY REVIEW PROCESS
4.1 In accordance with the City's IIPP, the Risk Manager will implement a safety
review process to engage City employees in discussions about safety issues and
how to make City operations safer.
5.0 INSURANCE
5.1 The City will establish self-insurance retention limits consistent with its financial
resources. The City will establish reserves on all self-insured losses to recognize
the expected future cost, and appropriate funds to cover all self-insure liabilities.
Exhibit A