HomeMy WebLinkAboutReso 86-13 Budget FY 2013-2014 RESOLUTION NO. 86 - 13
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
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ADOPTING A BUDGET FOR THE CITY OF DUBLIN
FOR FISCAL YEAR 2013-2014
WHEREAS, the City Council of the City of Dublin is desirous of establishing a Budget and
Financial Plan for Fiscal Year 2013-2014; and
WHEREAS, the City Council has reviewed and considered the Budget documents and has
received input from the public; and
WHEREAS, the City Manager has prepared a balanced budget which continues with
organizational adjustments and allocation of resources in a manner which aligns with available
resources and the proposed Ten Year Strategic Plan; and
WHEREAS, the General Fund Operating Budget is balanced without the need to draw from
the Reserve for Economic Stability in order to balance funding with planned expenditures; and
WHEREAS, the City Council has the responsibility to adopt a budget before the Fiscal Year
begins July 1, 2013; and
WHEREAS, the Summary of Appropriations (Exhibit A) attached hereto and made a part of
this Resolution, reflects the Fiscal Year 2013-2014 Program Budget (All Funds) for the City of Dublin;
and
WHEREAS, (Exhibit A) has been segregated to isolate a grant appropriation for a community
organization, Dublin Partners In Education, (DPIE) which will be voted on as a separate Resolution
as one City Councilmember is also a member of the community organization's Board of Directors;
and
WHEREAS, the action taken by this resolution shall approve the appropriation of all funds
excluding the DPIE appropriation; and
WHEREAS, the City Council also desires to confirm adjustments made administratively to
Capital Project balances during the preparation of the Budget and accommodate the carryover of
unspent 2012-2013 Capital Project appropriations, for those projects where work and expenditures
will continue in Fiscal Year 2013-2014; and
WHEREAS, the City Council also desires to accommodate a process for the carryover of
unspent 2012-2013 operating expenditures (excluding personnel costs) for activities where work and
expenditures will continue in Fiscal Year 2013-2014; and
WHEREAS, the action taken by this resolution shall approve the adoption of Fiscal Year 2013-
2014 Strategic Plan Update.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby find, determine, declare and resolve as follows:
Page 1 of 3
1. The Dublin City Council does hereby adopt the Fiscal Year 2013-2014 Budget
Appropriation for the City of Dublin, as outlined in Exhibit A (Column A — Excludes DPIE
Contribution).
2. The City Council does hereby authorize the use of reserve funds, as outlined in Exhibit B.
3. The City Manager is hereby authorized to make expenditures and appropriations in
accordance with the Budget as adopted, with the exception of those expenditures which require prior
City Council approval, in accordance with the adopted City ordinances, rules and regulations.
4. The City Manager is authorized to transfer budgeted amounts between line items, provided
that the transfer is within the same department activity and fund. Any revisions, which alter total
departmental expenditures of the City are to be approved by the City Council except as follows: The
City Manager will be allowed to transfer funds from the General Fund budgeted contingent reserve
($150,000 appropriated in Activity 1901 — Line Item #81101) to operating departments' salary and
benefits accounts when required due to: (a) employee turnover or change in status; (b) authorized
changes in classifications; (c) City Council approved funding for increases in employees salaries and
benefits; (d) City Council approved funding for increase in contract or labor rates; and (e) to address
General Fund utility expenditures which exceed the budgeted expenditures.
5. The City Council may also transfer appropriations from the Budgeted Contingent Reserve
upon adopting a formal budget change at a public meeting.
6. The City Council recognizes that the Budget as presented includes a Contingency for
Fiscally Responsible Adjustments ($270,000 appropriated in Activity 1901 — Line Item #81201),
which is not scheduled to be used in Fiscal Year 2013-2014. As determined by fiscal outcomes as of
June 30, 2013 this funding may be available for appropriation in the subsequent fiscal year. The
Fiscal Year 2012-2013 Budget includes a Contingency for Fiscally Responsible Adjustments in the
amount of $336,150. The City Manager is authorized to increase the appropriations for Fiscal Year
2013-2014 by this amount to the extent the funds are available.
7. The City Council recognizes that the Budget as presented include a Contingency for fire
contract service cost adjustment ($402,909 appropriated in Activity 1901 — Line Item #81201). The
contingency is for potential Alameda County Fire Department 2013 COLA adjustment. The City
Manager is authorized to transfer the amount to Fire Department budget (Department 2401) if
needed.
8. The City Council recognizes that the Budget as presented also include a placeholder
($350,000 appropriated in Activity 1901 — Line Item #81201) for "Create a comprehensive marketing
and branding plan for the City" strategic initiative. The City Manager is authorized to transfer the
amount to Economic Development Department when Staff has identified the scope and estimated
implementation cost.
9. When revenue estimates exceed the amount identified in the Budget due to increases in
development applications and permit activity, as verified by the Administrative Services Director, the
City Manager is authorized to increase the appropriations for Fiscal Year 2013-2014 expenditures in
an amount not to exceed the amount of increased development application and permit revenue.
Increased appropriations shall be documented in the financial records and reported to the City
Council as part of the on-going financial reporting.
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10. When revenue estimates exceed the amount identified in the Budget due to increases in
grant revenues, as verified by the Administrative Services Director, the City Manager is authorized to
increase the appropriations for Fiscal Year 2013-2014 expenditures in an amount not to exceed the
amount of increased grant revenue. Increased appropriations shall be documented in the financial
records and reported to the City Council as part of the on-going financial reporting.
11. The City Manager is authorized to make transfers among the various funds designated as
Transfers. This shall be consistent with the "Summary Appropriations by Major Fund" as presented
in the Preliminary Budget and Financial Plan; and fund transfers are reported as part of the regular
financial reports provided to the City Council and public.
12. The City Manager is authorized to increase the appropriations for Fiscal Year 2013-2014
expenditures in an amount not to exceed the amount of funds encumbered or designated by the City
Manager as needed for expenses that did not occur prior to year-end but are expected to be
expended in Fiscal Year 2013-2014 consistent with the original purpose. This ability to carry-over
funding shall not apply to savings from personnel services and shall only occur if the Department
Activity total for non-personnel expenditures were less than the amount budgeted for the same. This
must also be evaluated on a fund by fund basis. The actual amount of the increased appropriation
shall be reported to the City Council, and the City Manager may assign the fund balance in an
amount sufficient to account for the increase.
13. The City Manager shall be authorized to adjust the Fiscal Year 2013-2014 appropriations
to account for the carryover of unspent capital project appropriations from Fiscal Year 2012-2013.
All such adjustments shall be clearly recorded in the City Financial records and shall only be for
projects that remain incomplete as of June 30, 2013.
14. The City Manager is authorized to transfer budgeted capital project amounts between line
items, provided that the transfer is within the same project and fund. Any revisions, which alter the
project's total expenditures, are to be approved by the City Council.
15. The total projected appropriations to reserves for all funds are shown in Exhibit A.
16. The Dublin City Council does hereby adopt the Fiscal Year 2013-2014 Strategic Plan
Update.
PASSED, APPROVED AND ADOPTED this 4th day of June, 2013, by the following vote:
AYES: Councilmembers Biddle, Gupta, Hart, and Mayor Sbranti
NOES: None
ABSENT: Councilmember Haubert
ABSTAIN: None ,/j- itzej
�J Mayor
ATT
City Clerk
Reso No. 86-13,Adopted 6-4-13, Item 6.1 Page 3 of 3
FISCAL YEAR 2013-2014 SUMMARY OF APPROPRIATIOL.
Excluding DPIE DPIE Total
(OPERATING BUDGET iI
(GENERAL GOVERNMENT ;I
City Council $433,930 $433,930
City Manaoer/City Clerk 1.338.970 1.338.970•
Central Services/Human Resources 507.180 507.180 I
Insurance 1,033,290 1,033,290
City Attorney 807,360 807.360 ,
I Haminlonnthe cervices 4LI4.14U I 2.214.}4u I
Buildino Management 999.520 I I 999.520
Non Departmental 1,494,810 1,494,810
TOTAL-General Government $8,892,320 $0 $8,892,320
PUBLIC SAFETY il
Police Services $16.100.660 I I 516.100.660
Fire Services 11,742,590 11,742,590
Disaster Preparedness 168,810 168,810
ICrossing Guards 111,890 111,890
Animal Control 389.580 I 389.580
Traffic Signals&Street Lighting 964,160 964,160
TOTAL-Public Safety $29,477,690 $0 $29,477,690
TRANSPORTATION
Public Works Administration $905,050 $905,050
Street Maintenance 509,770 509,770
Street Sweeping 125,400 125,400
Street Landscaping 1,484,630 1,484,630
Street Tree Maintenance 166,020 166,020
TOTAL-Transportati on $3,190,870 $0 $3,190,870
HEALTH&WELFARE
Waste Management $2,862,420 $2,862,420
Endronmental Programs 384,030 384,030
Social Services 286,440 $25,000 311,440
Housing Programs 701,020 701,020
TOTAL-Health&Welfare $4,233,910 $25,000, $4,258,910 ,
CULTURE&LEISURE SERVICES 1
Community TV $144,490 $144,490
Library Services _ 696,410 696,410
Park Maintenance 2,762,050 2,762,050
Heritage&Cultural Arts 1,237,870 1,237,870
Recreation&Community Services 4,188,810 4,188,810
Parks/Facilities Development 545,140 545,140
TOTAL-Culture&Leisure Services $9,574,770 $0 $9,574,770
COMMUNITY DEVELOPMENT
Development Services(Planning&Building) $4,629,830 $4,629,830
Engineering 2,534,830 2,534,830
Economic Development 970,450 970,450
TOTAL-Community Development _ $8,135,110 $0 $8,135,110
TOTAL OPERATING BUDGET $63,504,670 $25,000 $63,529;670
CAPITAL IMPROVEMENT BUDGET •
General $9,856,440 $9,856,440
Community Improvements 86,130 86,130
Parks 16,602,440 16,602,440
Streets 11,771,900 11,771,900
TOTAL-Capital Improvements $38,316,910 $0 $38,316,910
INTERNAL SERVICE FUND BUDGET'
TOTAL-Internal Service Fund I $1,560,330 I I $1,560,330
TOTAL EXPENDITURES-ALL FUNDS $103,381,910 $25,000 $103,406,910
APPROPRIATIONS TO RESERVES
General Fund $134,663 $0 $134,663
Other Funds (14,916,660) (14,916,660)
TOTAL•APPROPRIATIONS TO RESERVES ($14,781,997) $0 ($14,781,997)
TOTAL APPROPRIATIONS $88,599,913 $25,000 $88,624,913
Exhibit B
Approved Appropriations From General Fund
Committed And Assigned Fund Balances
As presented in the Preliminary Budget and Financial Plan (Fiscal Years 2013-2014 Update) the
source of funding includes allocations from reserves. In accordance with adopted policies related to
Fund Balance the City Council must authorize the use of certain reserve funds. The following
schedule identifies the reserves sources that are approved for use by the City Council as part of the
funding sources in the proposed budget.
Appropriations from Reserves Fiscal Year
2013-2014
Economic Stability Reserve $0
Assigned For One-Time Initiatives (Operating) $350,000
Open Space Funding $2,000,000
Public Safety Complex $1,688,608
Maintenance Facility $3,765,865