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Home My WebLink About4.08 Storm Drain Improv Award Bidor 19 82 /ii � 111 DATE: TO: FROM: SUBJECT STAFF REPORT CITY COUNCIL July 16, 2013 Honorable Mayor and City Councilmembers Joni Pattillo City Manager""' CITY CLERK File #600 -35 Award of Bid — Contract No. 13 -08, 2013 Storm Drain System Improvements Prepared by Steven Yee, Public Works Manager EXECUTIVE SUMMARY: The 2013 Storm Drain System Improvements Contract (CIP No. 960017) provides for repair and /or replacement of storm drain pipeline at eight (8) different sites throughout the City of Dublin. FINANCIAL IMPACT: The adopted Fiscal Year 2012 -2013 total appropriations for this project were $155,000. Of this amount, $4,000 has been allocated for salary and benefits, $24,500 for contract services, $500 for miscellaneous, and $126,000 for improvements to be completed under this Contract. The total amount of the base bid to be awarded is $97,610.00 and allowing for a 10% contingency would create total contract costs below the amount budgeted. RECOMMENDATION: Staff recommends that the City Council adopt the Resolution awarding Contract No. 13 -08, 2013 Storm Drain System Improvements Contract to Sanact Inc. dba Roto- Rooter. Submitted By Director of Public Works Reviewed By Assistant City Manager Page 1 of 2 ITEM NO. 4.8 Budget For Low Bid With 106/6', Funding Source Improvements' Contingency 1001 -General Fund $126,000.00 $ 97,610.00 10% Contingency $ 9,761.00 TOTAL: $ 126,000.00 $ 107,371.00 RECOMMENDATION: Staff recommends that the City Council adopt the Resolution awarding Contract No. 13 -08, 2013 Storm Drain System Improvements Contract to Sanact Inc. dba Roto- Rooter. Submitted By Director of Public Works Reviewed By Assistant City Manager Page 1 of 2 ITEM NO. 4.8 DESCRIPTION: This project is a part of the Citywide Street Storm Drain Condition Assessment Project. The assessment identified, in multiple phases, sections of pipeline within the city limits that are in need of repair due to cracking, leaking, or breakage. The 2013 Storm Drain System Improvements project targets the sections of pipeline that are in the poorest condition and in the most need of repair or replacement. The Storm Drain Improvements project consists of cutting into the existing asphalt, removing the damaged section of reinforced concrete pipeline, installing the new section of pipeline, and replacing excavated material, including the restoration of concrete improvements such as curb and gutter, sidewalk, and roadway. The Storm Drain System Improvements Contract will include sections of pipeline on the following streets, as shown on the Location Map (Attachment 1). Project Sites of Work: 1) Marwick Dr. between Bloomington Way and Marwick Ct. 2) Marwick Ct. 3) Fenwick Ct. 4) Rhoda Ave. near Southwick Dr. 5) Brittany Dr. near Seine Ct. 6) Rolling Hills Dr. near Brittany Dr. 7) Amador Valley Blvd. at Ann Arbor Way 8) Brighton PI. at Brighton Ct. The project went to bid on June 11, 2013. Two bids were received on July 2, 2013 (Attachment 2), with the low bid of $97,610.00 submitted by Sanact Inc. dba Roto- Rooter. Staff has reviewed the bid results, checked references and necessary licenses, and recommends that the City Council adopt the Resolution (Attachment 3) awarding Contract 13 -08, 2013 Storm Drain System Improvements, to Sanact Inc. dba Roto- Rooter, as the lowest responsive bidder. Staff expects the project to begin in August 2013 and anticipates completion of the improvements by October, 2013. NOTICING REQUIREMENTS /PUBLIC OUTREACH: The Contractor will mail notices one week in advance of the upcoming storm drain system improvements to all affected residents. ATTACHMENTS: 1. Location Map 2. Bid Results 3. Resolution awarding Contract 13 -08, 2013 Storm Drain System Improvements Contract to Sanact Inc. dba Roto- Rooter Page 2 of 2 2013 Storm Drain System Improvements Location Map r O Spyura St i f { Site #4 o Davona ps ka '?o Pti x WeY ° o D nr, r Dublin Swim Center S[age' c o ach inve Site -#1 Ln Lm Park +" Site #3 a0 ,"ton pr n p Site #8�y 4 t o nb Q c Brighton Dr r N. Site #2 A '� y'srrn alai [, yq {� a Halh Par ak o c 1 e�'ksrdg q v #I nck g54. dv a n Dubli # 461-rd Way [n 9rr ey Shannon 5h non nv o Elementary y 4 • Park "Site #6 Dolan Park A � School f V DO Cr O f Site 5 p f 41 41� �sf n o gerraCt 9u(ry�p a °� a �Or t� x Site #7 0 o �3 ga4ane Dr ° f�ilk� ti xy � N�� Gt ` �n Brig � � r a� .Q Slrw er9afe Or I i-W 5 #atian�. s�,q o r°rk nr O N 11 Ca3perS �Pg. Madera w IIEI Hot Oags ep ena�r 9!n > # Shamrock Village $ fl roil to ,y Ahgre OS Mape Park Shopping Center °yam' @ %�bGn $fr d BID RESULTS - CONTRACT NO. 13 -083 2013 STORM DRAIN SYSTEM IMPROVEMENTS BID OPENING DATE - JULY 27 2013 ENGINEER'S ESTIMATE SANACT, INC. d ba ROTO ROOTER MDF PIPELINE BID ITEM ITEM DESCRIPTION UNIT OF MEAS. QTY UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE 1 Traffic Control System LS 1 $ 57500.00 $ 57500.00 $ 37000.00 $ 37000.00 $ 77550.00 $ 77550.00 2 10" RCP Point Repair LF 8 $ 17100.00 $ 87800.00 $ 725.00 $ 57800.00 $ 17300.00 $ 107400.00 3 12" RCP Point Repair LF 19 $ 17100.00 $ 20, 900.00 $ 775.00 $ 14, 725.00 $ 17500.00 $ 28, 500.00 4 15" RCP Point Repair LF 14 $ 17320.00 $ 187480.00 $ 815.00 $ 117410.00 $ 17400.00 $ 197600.00 5 21" RCP Point Repair LF 8 $ 27200.00 $ 177600.00 $ 900.00 $ 77200.00 $ 17400.00 $ 117200.00 6 Open Trench Replacement 12" RCP LF 21 $ 660.00 $ 137860.00 $ 825.00 $ 177325.00 $ 785.00 $ 167485.00 7 Trim Protruding Lateral EA 1 $ 550.00 $ 550.00 $ 450.00 $ 450.00 $ 97500.00 $ 97500.00 8 Remove & Replace Curb & Gutter LF 50 $ 66.00 $ 37300.00 $ 135.00 $ 67750.00 $ 75.00 $ 37750.00 9 Remove /Replace Concrete Sidewalk /Driveway SF 285 $ 16.50 $ 47702.50 $ 90.00 $ 257650.00 $ 25.00 $ 77125.00 10 15" Point Repair (CIPP or Open Trench) LF 4 $ 17320.00 $ 57280.00 $ 875.00 $ 37500.00 $ 27300.00 $ 97200.00 11 Post - Repair CCTV Inspection LF 17200 $ 2.20 $ 27640.00 $ 1.50 $ 17800.00 $ 3.00 $ 37600.00 TOTAL BID: $ 1017612.50 $ 97,610.00 $ 1267910.00 C: \Users \agenda \Desktop \Item 4.8 Attachment 2 RESOLUTION NO. - 13 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN AWARDING CONTRACT NO. 13 -08, 2013 STORM DRAIN SYSTEM IMPROVEMENTS CONTRACT TO SANACT INC. DBA ROTO- ROOTER WHEREAS, the City of Dublin did, on July 2, 2013, publicly open, examine, and declare all sealed bids for doing the work described in the approved Plans, Specifications, and Modifications for Contract No. 13 -08, 2013 Storm Drain System Improvements Contract, which Plans, Specifications, and Modifications are hereby expressly referred to as a description of said work and for all particulars relative to the proceedings under the request for bids; and WHEREAS, said bids were submitted to the Public Works Director, who has reviewed the bids to determine the lowest bid which was responsive to the requirements of the bid documents; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby award Contract No. 13 -08, 2013 Storm Drain System Improvements, to the lowest responsible bidder therefore, to wit, Sanact Inc. dba Roto- Rooter, at a bid of Ninety Seven Thousand, Six Hundred Ten Dollars and No Cents ($97,610.00), the particulars of which bid are on file in the office of the Public Works Director. BE IT FURTHER RESOLVED that the City Manager is authorized to execute the Agreement. PASSED, APPROVED AND ADOPTED this 16th day of July, 2013, by the following vote: AYES- NOES- ABSENT- ABSTAIN- Mayor ATTEST: City Clerk G: \CIP \Storm Drain Assessment \2013 Repairs \Resolution of Award 13- 08.doc