Loading...
HomeMy WebLinkAbout7.5 CJC Fallon Gatewy Sales Tax Reimbor 19 82 /ii � 111 DATE: TO: FROM: SUBJECT STAFF REPORT CITY COUNCIL July 16, 2013 Honorable Mayor and City Councilmembers Joni Pattillo City Manager""' CITY CLERK File #600 -30 Sales Tax Reimbursement Agreement with CJC Fallon Gateway LLC Prepared by Hazel L. Wetherford, Economic Development Analyst EXECUTIVE SUMMARY: In January 2009, the City Council adopted the Sales Tax Reimbursement Program as one way to stimulate economic investment in Dublin. Representatives of CJC Fallon Gateway LLC requested participation in the Sales Tax Reimbursement Program to offset a portion of the $399,750 in construction costs for certain improvements associated with a new gas station /car wash at Fallon Gateway (located on the southwest corner of Dublin Blvd. and Fallon Rd.). FINANCIAL IMPACT: Under the terms of the proposed Agreement, CJC Fallon Gateway LLC would be eligible to receive up to $382,000 over a five -year period, based on the taxable revenue generated from the project of $10 million or more annually. The amount of reimbursement is dependent on the performance of the gas station /car wash facility and would not exceed 50 percent of the center's eligible sales tax revenue. As proposed, the Agreement would be revenue positive to the City. RECOMMENDATION: Staff recommends that the City Council adopt the proposed Resolution approving an Agreement for Reimbursement of Sales and Use Tax Revenue with CJC Fallon Gateway LLC relating to construction costs to be performed on a property located at Fallon Gateway (located on the southwest corner of Dublin Blvd. and Fallon Rd.). Submitted By Economic Development Director DESCRIPTION: Reviewed By Assistant City Manager Background At the January 6, 2009 City Council meeting, the City Council approved the Sales Tax Reimbursement Program as the first element of the Economic Incentive Program. The Program was later amended on October 6, 2009 by Resolution No. 149 -09 and then again on July 17, Page 1 of 2 ITEM NO. 7.5 2012 by Resolution No. 135 -12 to meet current economic development needs for the City. The most recent modifications added a new section to the Program giving additional flexibility to the City to consider sales tax reimbursements relating to the cost of certain construction improvements of new buildings and structures. On March 5, 2013, Staff presented a request from CJC Fallon Gateway LLC to the City Council for participation in the City's Sales Tax Reimbursement Program (Attachment 3). The City Council provided Staff direction to work with the representatives from CJC Fallon Gateway LLC on an agreement. Request for Reimbursement Staff has been working with CJC Fallon Gateway LLC on the structure of the proposed agreement for the past few months. Eligible improvement costs consist of those associated with construction of masonry columns and parapets for a convenience store and car wash structure, a tower element associated with the convenience store, brick planter boxes and a trash enclosure. The total construction valuation of those improvements is approximately $399,750. Of this amount, CJC Fallon Gateway LLC is seeking reimbursement for up to $382,000 of construction costs. This was the gap amount identified by CJC Fallon Gateway's representatives as being needed in order to bring the project to Dublin vs. another site in a locality nearby. The proposed Agreement (Exhibit A to Attachment 1) provides CJC Fallon Gateway LLC with fifty (50) percent of the City's portion of new sales tax revenue generated at the Dublin site for a period of five (5) years. However, no payments will be made if CJC Fallon Gateway LLC does not generate at least $10 million in taxable sales annually, which is equivalent to one hundred thousand dollars ($100,000) of new sales tax revenue to the City in each of those years. The Agreement, as proposed, meets the criteria established in the Sales Tax Reimbursement Program. The Sales Tax Reimbursement Program was designed to ensure that the sales tax reimbursement agreements will benefit the public. In addition to meeting the Program criteria of improving new, existing and vacant buildings in Dublin, there are other financial benefits to the City. First, the City will be receiving a new, ongoing source of sales tax revenue that is likely to exist beyond the time -frame of the proposed agreement. Additionally, the improvements to the property will result in a reassessment of the property's value, increasing the City's property tax revenue. In addition to the tax benefits to the City and its residents, this agreement will also result in improvements to the appearance of the property, thus enhancing the character of the neighborhood, to the benefit of City residents. Finally, CJC Fallon Gateway LLC will generate new jobs in the City and the employees are likely to spend money at other business establishments in the City, thus generating additional sales tax revenue for the City. NOTICING REQUIREMENTS /PUBLIC OUTREACH: None. ATTACHMENTS: 1. Resolution Approving the Sales and Use Tax Reimbursement Agreement 2. Exhibit A to Attachment 1 — Sales and Use Tax Reimbursement Agreement 3. March 5, 2013 Staff Report (Request for Participation in the Sales Tax Reimbursement Program) Page 2 of 2 RESOLUTION NO. -13 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING THE SALES TAX REIMBURSEMENT AGREEMENT WITH CJC FALLON GATEWAY LLC WHEREAS, the City Council of the City of Dublin adopted Resolution No. 9 -09 on January 6, 2009 establishing a Sales Tax Reimbursement Program ( "Program ") for a period of two years for a five (5) year reimbursement period for participants, which would be made available to businesses that would generate ten million dollars ($10,000,000) in taxable sales annually, which is equivalent to one hundred thousand dollars ($100,000) of new sales tax revenue to the City each year; and WHEREAS, the City Council adopted Resolution No. 149 -09 on October 6, 2009, revising and restating the Program to permit the option of a ten (10) year reimbursement period for participants that generate five million dollars ($5,000,000) in taxable sales annually, which is equivalent to five hundred thousand dollars ($500,000) of new sales tax revenue to the City each year; and WHEREAS, the City Council adopted Resolution No. 135 -12 on July 17, 2012, revising and restating the Program to include improvement costs made by businesses that are constructing new structures on undeveloped property sites or that may be tenants in such new structures, and extending the term of the Program until January 5, 2015; and WHEREAS, the Program authorizes the City of Dublin to enter into agreements with property owners and businesses, in certain circumstances, wherein the City agrees to reimburse the owner or business for the actual costs of certain pre- approved improvements to business properties utilizing sales tax revenue attributable to the businesses operating on the property; and WHEREAS, the Program provides for reimbursements to be made in annual payments over five (5) or ten (10) years or until the owner or business has recouped the maximum payment amount to which it is entitled, whichever comes first; and WHEREAS, the annual reimbursement payment is capped at fifty percent (50 %) of the sales and use tax revenue (hereafter "sales tax ") generated by the business in the preceding four quarter year; and WHEREAS, at the March 5, 2013 City Council meeting, the Council authorized Staff to negotiate a Sales and Use Tax Agreement with CJC Fallon Gateway LLC, a gas station development company, who is constructing a gas station /car wash facility at the southwest corner of Dublin Blvd. and Fallon Gateway; and WHEREAS, CJC Fallon Gateway LLC seeks reimbursement for the eligible improvement costs associated with construction of masonry columns and parapets for a convenience store and car wash structure, a tower element associated with the convenience store, brick planter boxes and a trash enclosure and wishes to avail itself of the benefits of the Program by entering into an agreement with the City to receive reimbursement from the City to be based on sales tax revenue generated; and WHEREAS, under the City's Program, CJC Fallon Gateway LLC is eligible to participate in a 5 -year reimbursement period, as taxable sales generated at the site are estimated to be in excess of $10 million annually; and WHEREAS, but for the existence of this Agreement, CJC Fallon Gateway LLC would not be able to develop the gas station / car wash; and WHEREAS, the City Council finds that it is in the public interest to enter into this agreement because the City and its residents will benefit from increased revenue received from both sales tax revenue that it may not otherwise receive, and from the increase in property taxes resulting from an increase in the value of the assessable value of the property attributable its development; and WHEREAS, the City Council finds that it is in the public interest to enter into this Agreement because the City and its residents will benefit from the aesthetic improvements of the Dublin Blvd. and Fallon Road area; and WHEREAS, the City Council further finds that it is in the public interest to enter into this Agreement because the City and its residents will also benefit from the creation of new jobs in the City resulting from the development of this gas station /car wash. NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Dublin approves the Sales Tax Reimbursement Agreement, attached hereto as Exhibit A, and titled "Agreement for Reimbursement of Sales and Use Tax Revenue between the City of Dublin and CJC Fallon Gateway LLC." BE IT FURTHER RESOLVED that the City Manager is authorized to execute the Agreement substantially in the form attached hereto and to undertake such further action as may be necessary and desirable to carry out the intent of this Resolution. PASSED, APPROVED AND ADOPTED this 16th day of July, 2013, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: City Clerk 2105029.1 Mayor AGREEMENT FOR REIMBURSEMENT OF SALES AND USE TAX REVENUE BETWEEN THE CITY OF DUBLIN AND CJC FALLON GATEWAY, LLC THIS AGREEMENT is made and entered into this _ day of July, 2013, by and between the City of Dublin ( "City "), a municipal corporation, and CJC Fallon Gateway, LLC, a California Limited Liability Corporation ( "Tenant "), collectively referred to as "the Parties." RECITALS WHEREAS, the City Council of the City of Dublin adopted Resolution No. 9 -09 on January 6, 2009, which Resolution established a Sales Tax Reimbursement Program ( "Program ") whereby eligible businesses that would generate ten million dollars ($10,000,000) in taxable sales annually, which is equivalent to one hundred thousand dollars ($100,000) of new sales tax revenue to the City, could enter into an agreement with the City for reimbursement of a portion of their sales tax revenue over a five (5) year period for participants in order to cover costs of improvements made to the property at which those businesses are located; and WHEREAS, the City Council adopted Resolution No. 149 -09 on October 6, 2009, revising and restating the Program to permit the option of a ten (10) year reimbursement period for participants that generate fifty million dollars ($50,000,000) in taxable sales annually, which is equivalent to five hundred thousand dollars ($500,000) of new sales tax revenue to the City each year; and WHEREAS, the City Council adopted Resolution No. 135 -12 on July 17, 2012, revising and restating the Program to include improvement costs made by businesses that are constructing new structures on undeveloped property sites or that may be tenants in such new structures, and extending the term of the Program through January 5, 2015; and WHEREAS, the Program authorizes the City of Dublin to enter into agreements with businesses in certain circumstances, wherein the City agrees to reimburse the business for the actual costs of certain pre- approved improvements to business properties; the reimbursement is made in annual payments over five years or until the tenant or business has recouped its actual expenses for the improvements, whichever comes first; and the annual payment is capped at fifty percent (50 %) of the sales and use tax revenue (hereafter "sales tax ") generated by the business in the preceding year; and WHEREAS, provided certain circumstances are met, the Program allows Tenants to recover, over time, a portion of the costs of interior, exterior and site improvements made to their property through a partial reimbursement from the City of sales tax generated from the property; and WHEREAS, Tenant leases a portion of certain real property located at southwest corner of Dublin Boulevard and Fallon Road (APNs: 985 - 0079 - 003 -00; 985 - 0079 - 001 -03; 985 - 0079 - 002 -01; and 985 -0079- 005-00) , ( "the Property "), located in the City; and WHEREAS, the space to be occupied by Tenant is currently unimproved and has a total area of thirty -three thousand seven hundred thirty five (33,735) square feet or less, and Tenant has furnished the City with documentation establishing that Tenant is expected to have at least ten million dollars ($10,000,000) in taxable sales annually attributable to operations conducted at the Property, which would result in at least one hundred thousand dollars ($100,000) of new sales tax revenue to the City each year; and WHEREAS, Tenant intends to utilize any reimbursements paid pursuant to this agreement to cover the costs of constructing the following exterior improvements to the Property: masonry columns and parapets associated with a convenience store and car wash structure, construction of a tower element associated with the convenience store, brick planter boxes and a trash enclosure for the business; and WHEREAS, The cost estimate for these improvements is $399,750, and the tenant will be eligible for $382,000 of reimbursement pursuant to this Agreement; and WHEREAS, the Tenant has provided documentation establishing that, but for the existence of the Program, Tenant would be unable to locate its business within the City of Dublin, AGREEMENT NOW, THEREFORE, for and in consideration of the mutual advantages to be derived therefrom, and in consideration of the mutual covenants herein contained, it is agreed by and between the Parties hereto as follows: DEFINITIONS 1.1 "Eligible Compensation Amount" means three hundred eighty two thousand dollars ($382,000). 1.2 "Improvements" means all improvements to be made to Property identified in Exhibit A of this Agreement. 1.3 "Reporting Year" means any twelve month period for which Tenant provides an accounting of Tenant's sales tax payments, which payments are subject to possible reimbursement. 2. TENANT'S DUTIES UNDER THIS AGREEMENT 2.1 Tenant wishes to perform certain Improvements substantially as described in Exhibit A of this Agreement. 2.2 Prior to commencement of construction of the Improvements or any portion thereof, Tenant shall submit to City all plans, specifications and cost estimates for the Improvements for City review and approval. Nothing in this Agreement shall affect the need for Tenant to obtain any approvals from the City for the Improvements as required by any City rules, regulations, ordinances or resolutions. 2.3 Following City approval of the plans, specifications and cost estimates pursuant to Section 3.1, and in the event that Tenant desires to modify the specifications for any of the Improvements or if change orders are required. Tenant shall submit the modifications, change orders and any revisions to the originally approved cost estimated to City for approval. Failure to do so shall relieve the City of any obligation to pay for any Improvements not constructed as approved. 2.4 Tenant shall provide the City with all bills and evidence of payment for the Improvements, in a form acceptable to City within thirty (30) days of Tenant's final payment for the Improvements. A form acceptable to the City could include a summary of the original estimate and final amount paid to each vendor. This summary would also require copies of receipts and paid invoices as an attachment to the summary. 2.5 The actual cost of the Improvements paid by Tenant, as indicated by City in the written Notice of Maximum Amount provided to Tenant by City pursuant to Section 3.2 of this Agreement shall constitute the Maximum Compensation Amount. In no event shall said Maximum Compensation Amount exceed the Eligible Compensation Amount of three hundred eighty two thousand dollars ($382,000). 2.6 A representative of the City shall have the right, at the City's sole discretion, to inspect all Improvement work performed to ensure that said work was performed substantially as approved by the City pursuant to Section 3.1 of this Agreement. This right of inspection shall be in addition to any inspection performed by City staff as required or permitted by any other City rules, regulations, ordinances or resolutions. 2.7 Tenant shall file with the State Board of Equalization a separate sales tax return encompassing sales tax data relating to sales made at the Property only, regardless of any other sales activity conducted at other locations within the City. Beginning with the first full quarter in which Tenant pays sales taxes on its operations at the Property, and for every subsequent quarter, Tenant shall provide City with copies of all sales tax returns filed with the State Board of Equalization for a period of five (5) years. For example, if Tenant begins operations in February of a given year, the first sales tax return submitted to the City shall be for the period from April through June of that year. Tenant shall provide City with quarterly returns within thirty (30) days of submitting each return to the Board of Equalization. Said submission of quarterly sales tax returns shall end when City has made its final payment to Tenant pursuant to this Agreement. 2.8 Tenant shall provide City with a total of twenty (20) consecutive quarterly returns, covering sales taxes paid over a total of five (5) consecutive twelve month periods. Each such twelve month period constitute a Reporting Year. Thus, if the first sales tax return submitted pursuant to Section 2.7 encompasses the period from April through June of a given year, the first Reporting Year shall run from April of that year through March of the following year, after which the second Reporting Year shall commence. In the event that Tenant has been fully reimbursed the Maximum Compensation Amount, Tenant shall not be obligated to provide additional quarterly returns pursuant to this Section. 2.9 In the event that Tenant learns or is notified that the sales taxes it has paid were incorrectly allocated between City and any other taxing entity for any quarter for which Tenant has provided City with sales information pursuant to Section 2.7 of this Agreement, Tenant shall promptly notify City of the error within thirty (30) days of such notification. 2.10 In the event that City determines, pursuant to Section 3.9 of this Agreement, that it overpaid Tenant due to a miscalculation or misallocation of sales tax payments, and if City is not obligated to make any additional payments to Tenant pursuant to this Agreement, Tenant shall pay to City the amount City overpaid within thirty (30) days of notification by City of the overpayment. 2.11 Tenant hereby acknowledges and agrees that the City may, as required by law, disclose to third parties confidential information contained in or derived from the sales tax returns submitted to City pursuant to Section 2.7 of this Agreement. Such information includes, but is not limited to, the amount of any payments made to Tenant pursuant to Section 3.3 of this Agreement. 3. CITY'S DUTIES UNDER THIS AGREEMENT 3.1 Upon receipt of the plans, specifications and cost estimates, for the Improvements pursuant to Section 2.2 of this Agreement, or upon submission of revised specifications for any of the Improvements, change orders or any revisions to the originally approved cost estimates pursuant to Section 2.3, City shall review said materials to determine the extent to which they represent work that is consistent with the intent of the Program. City shall inform Tenant in writing either that the proposed Improvements have been approved, or that they have been approved with exceptions, which exceptions shall also be in writing. 3.2 Upon receipt of evidence of payment for the Improvements pursuant to Section 2.4 of this Agreement, City shall provide Tenant with a written Notice of Maximum Amount that may be paid to Tenant under this Agreement, which amount shall reflect Tenant's actual costs for the Improvements, and which shall not exceed the Eligible Compensation Amount of three hundred eighty two thousand dollars ($382,000). 3.3 City shall verify the accuracy of all sales tax returns submitted to City pursuant to Section 2.7 of this Agreement. Within one hundred twenty (120) days after receipt of the final sales tax return of each Reporting Year, as that term is defined in Section 2.8 of this Agreement, the City shall pay Tenant an amount equal to fifty percent (50 %) of the sales tax paid by Tenant in the preceding Reporting Year, subject to the provisions of Sections 3.4, 3.5, 3.6, 3.7 and 3.8 of this Agreement. In no event shall the City's payment to Tenant for any one Reporting Year exceed one hundred seventy -five thousand dollars ($175,000). 3.4 Should Tenant fail to timely submit its sales tax returns to City, City shall be under no obligation to make any payment to Tenant for that year. 3.5 In no event shall City make any payment to Tenant for any Reporting Year in which the total sales tax paid by Tenant relating to sales on the Property is less than one hundred thousand dollars ($100,000). 3.6 At no time shall the cumulative amount of City's payments be more than the Maximum Compensation Amount that may be paid to Tenant determined pursuant to Section 3.2 of this Agreement. 3.7 In no event shall City be obligated to pay Tenant based on sales tax generated more than five (5) years after the first quarter Tenant submits its sales tax return pursuant to Section 2.7 of this Agreement. 3.8 In the event that Tenant vacates the Property or ceases to conduct business at the Property before submitting sales tax returns encompassing five (5) consecutive years, City's obligation to pay Tenant shall be based only on the amount of sales tax generated by Tenant while occupying the Property. 3.9 If, pursuant to Section 2.9 of this Agreement, Tenant informs City that its sales tax payments were incorrectly allocated to the City, or if the City otherwise learns that Tenant's sales tax payments were incorrectly allocated to the City, and if the result of the incorrect allocation is that City paid Tenant more or less than it would have been required to pay pursuant to Section 3.3 of this Agreement, City shall determine the amount of overpayment or underpayment. If the City is obligated to make any subsequent annual payment to Tenant pursuant to this Agreement, City shall adjust the subsequent payment to reflect any overpayment or underpayment it may have made for the period in question. If City is not obligated to make any additional payments to Tenant pursuant to this Agreement, but has determined that it underpaid Tenant, City shall pay Tenant the amount it underpaid, provided that the sum total of payments to Tenant do not then exceed the Maximum Compensation Amount. This payment shall be made within thirty (30) of City's discovery of the amount of the underpayment. If City is not obligated to make any additional payments to Tenant pursuant to this Agreement, but has determined that it overpaid Tenant, Tenant shall pay City the amount City overpaid in compliance with Section 2.10 of this Agreement. 4. INDEMNIFICATION Tenant shall defend City, its officers, employees and officials, against any claims or actions (including declaratory or injunctive relief) concerning Tenant's construction of the Improvements and shall indemnify and hold City harmless from any damages, charges, fees or penalties that may be awarded or imposed against City and/or Tenant in connection with, or on account of, Tenant's construction of the Improvements or City's failure to enforce or comply with any applicable laws, including but not limited to the requirements of the California Labor Code, Section 1771, et seq. 5. AMENDMENTS TO AGREEMENT No part of this Agreement shall be altered or amended without written agreement of the signatory Parties. 6. ASSIGNMENT The rights and obligations of the Parties under this agreement are not assignable and shall not be delegated without the prior written approval of the other Party. 7. EXHIBITS The following Exhibit is attached hereto and incorporated as if fully set forth herein: Exhibit A: Description of Improvements. IN WITNESS WHEREOF, the Parties execute this agreement hereto on the day and the year first written above. APPROVED AS TO FORM AND CONTENT: in John D. Bakker, City Attorney, City of Dublin ADOPTED BY: CITY OF DUBLIN, a Municipal Corporation Joni Pattillo, City Manager Date: CJC Fallon Gateway, LLC, a California Limited Liability Corporation By: Date: 7—,? 1-3 Carl A. Cox, Managing Member EXHIBIT A Description of Improvements The Eligible Compensation Amount under this Agreement is $382,000. This amount is less than the planned improvement costs described in a letter submitted by the tenant, CJC Fallon Gateway, LLC, dated March 27, 2013, which letter has been reviewed and validated by City Staff. Based on this letter, the estimated costs of the eligible Improvements are as follows: Convenience Store: Masonry columns and parapets — approximately $120,000 Construction of a tower element using scored stucco treatment — approximately $135,000 Brick planter boxes — approximately $4,750 Car Wash Building: Masonry columns and parapets — approximately $95,000 Trash enclosure — approximately $45,000 2074738.5 or 19 82 /ii � 111 DATE: TO: FROM: SUBJECT STAFF REPORT CITY COUNCIL March 5, 2013 Honorable Mayor and City Councilmembers Joni Pattillo City Manager""' CITY CLERK File #470 -50 Participation Requests for Economic Development Incentive Programs Prepared by Hazel L. Wetherford, Economic Development Analyst EXECUTIVE SUMMARY: The City received a request from Fresh Millions to participate in the City's Sewer Capacity Assistance Program, and a request from C & J Cox Corporation to participate in the City's Sales Tax Reimbursement Program. Fresh Millions is in contract to lease a commercial suite located in the Tralee Village project and would propose to use the assistance to offset the costs for the improvements in the new restaurant. C & J Cox Corporation is in negotiations to construct a new gas station /car wash proposed for the Fallon Gateway project and would propose to use the assistance to offset the costs for the construction of the station. FINANCIAL IMPACT: If the City Council provides direction to Staff to proceed, there could be legal fees associated with the review of the agreement for sewer capacity and sales tax reimbursement. RECOMMENDATION: Staff recommends that the City Council provide direction regarding each request for participation in the City's economic development incentive programs. Submitted By Economic Development Director DESCRIPTION: Reviewed By Assistant City Manager Sewer Capacity Assistance Request On May 4, 2010, the City Council adopted Resolution 53 -10 approving a Letter Agreement with the Dublin San Ramon Services District (DSRSD) for the Administration of Unused Sewer Capacity for the City of Dublin. Commonly referred to as the Sewer Capacity Assistance Program, the Program allows the City to market its excess sewer capacity as an economic development incentive program to help stimulate economic growth in the community. The Program is designed to support large and Page 1 of 4 ITEM NO. 8.1 small businesses and encourage the recruitment, renovation or re -use of properties in Dublin. The Program allows the City to provide a credit of up to twenty -five percent (25 %) of the DSRSD connection fees that would otherwise be paid by the applicant. The Program currently has 44 Dwelling Unit Equivalents (DUE) available. The City received a request to participate in the program from Fresh Millions (Attachment 1), who is in contract to lease a commercial suite located in the Tralee Village project. The City Council is being asked to consider this request seeking sewer capacity assistance for the construction of a restaurant. DSRSD has estimated a requirement of 3.0 DUE for this tenant. The program was initiated with 66.2 DUE. Since the program's adoption, the City has made the following DUE commitments: Initial City DUE Holdings: 66.2 Allocated: Stanforth Holdings, LLC (BJ's Restaurant) -6.0 Red Mountain Retail Group -2.0 Pending: Regency Centers -14.0 Remaining DUE Holdings: 44.2 Through the Program, the City would be able to assist Fresh Millions with the allocation of approximately 0.75 DUEs (value: approximately $13,052 in DSRSD fees) of the 44.2 DUEs of excess sewer capacity that the City has unreserved. The 0.75 DUE is 25% of the 3.0 DUE estimated by DSRSD. Staff believes that the investment of sewer capacity at this location will further assist in the City's economic development efforts to bring high quality retail and restaurants to the Dublin community that will likely result in higher sales tax revenues to the City. Staff presented this request to the Standing Economic Development Committee on February 11, 2013 and they were supportive of the request. This request falls under the Committee's purview to provide policy guidance and direction on economic development activities. The Committee is requesting that the full City Council consider the request. Staff is seeking City Council direction at this time before investing a significant amount of Staff time and associated legal fees in drafting the necessary agreement. Prior to entitlement, Staff will prepare the necessary agreements between the City, DSRSD, and the property owner /applicant for the City Manager to execute per Resolution 53 -10 (Attachment 2). Sales Tax Reimbursement Agreement On January 6, 2009, the City Council adopted Resolution 09 -09 approving the Sales Tax Reimbursement Program. The Program was later amended on October 6, 2009 by Resolution 149 -09 and then again on July 17, 2012 by Resolution 135 -12 to meet the current economic development needs for the City. The July 17, 2012 modifications added a new section to provide Staff with the flexibility to consider extending some form of sales tax reimbursement relief for improvements related to the construction of new buildings and structures. Page 2 of 4 In summary, the Sales Tax Reimbursement Program assists developers, property owners and /or business owners to help offset costs associated with improvements to the property or improvements relating to construction of new buildings and structures. For businesses generating $100,000 or more in new sales tax revenue to the City annually, the Program allows a reimbursement for the improvement costs of up to 50 percent of that annual revenue. This amount is payable for up to five years but for no more than the amount of the eligible improvement costs. For a business generating $500,000 in new sales tax revenue to the City annually, the Program allows reimbursement for the improvement costs of up to 50 percent of that annual revenue for a period of 10 years. Table 1 provides an example of the Program's financial structure. F17 L-='1<i Tenant A Expected Annual Sales Tax Generation $100,000 Eligible Improvement Costs $250,000 Expected Reimbursements (50% for 5 years - $50,000 /year x 5 years = $250,000) — not to exceed Eligible Improvement Costs $250,000 Tenant B Expected Annual Sales Tax Generation $500,000 Eligible Improvement Costs $1,000,000 Expected Reimbursements (50% for 10 years - $250,000 x 5 = $1,250,000) — not to exceed Eligible Improvement Costs $1,000,000 The City received a request to participate in the Program from C & J Cox Corporation (Attachment 3), who is looking to occupy a yet -to -be constructed gas station /car wash at Fallon Gateway (located on the southwest corner of Dublin Blvd. and Fallon Rd.). The City Council is being asked to consider this request to provide financial assistance to help offset the construction costs associated with the new building. Staff presented this request along with a request to participate in the Sewer Capacity Assistance Program to the Standing Economic Development Committee on January 15, 2013. The Committee directed Staff to review other options before making a recommendation. On February 11, 2013, Staff brought back the request to participate in the Sales Tax Reimbursement Program to the Standing Economic Development Committee and they are supportive of the request. This request falls under the Committee's purview to provide policy and guidance direction on economic development activities. The Committee is requesting that the full City Council consider the request. Staff is seeking City Council direction at this time before investing a significant amount of Staff time and associated legal fees in drafting the necessary agreement. If the City Council desires, Staff will work with the applicant to draft the necessary agreements, and will bring back the agreement for City Council action at a future date. NOTICING REQUIREMENTS /PUBLIC OUTREACH: None. Page 3 of 4 ATTACHMENTS: 1. Request letter from Fresh Millions 2. Resolution 53 -10 3. Request letter from C & J Cox Corporation Page 4 of 4 Fresh ^mom�A Ways h) Eat ne�` and xmuhy° Execupreneu/lALbC Dba Fresh Millions 469G Chabot Drive, Ste. 200 Pleasanton, CA94S88 February 8, 2013 Ms. Linda Smith City ofDublin 100 Civic Plaza Dublin, CA94568 Re: Sewer Capacity Assistance Program Fresh Millions atTra|ee Village —659y Dublin Blvd., Dublin Dear Ms. Smith, Thank you for the opportunity to speak to you by phone about our upcoming project. We are the franchisor of Fresh MiUionsO restaurant and are very pleased to have a completed lease agreement for a commercial suite located inT/a|eeVillage. The Fresh Millions franchise started in the valley three years ago and this new location in Dublin will be our second location. We are proud to hire locally, use food purveyors from the Bay Area and support our local community by giving back. Our food is fresh, healthy and made to order. We are successful in satisfying a full range of diners — vegan/vegetarian, gluten free, health conscious, and anyone looking for quality food at a good value. We are open every day and feature a variety of Hot BowlsO, hand-tossed salads, and paninis. Our motto is Millions of Ways to Eat Fresh and Healthy. VVe are eager to open by late Spring 2OI3 and begin serving the Dublin community. Please accept this letter as our formal application to he considered for participation in this program. Included herein is the estimate for our sewer usage as determined by the DSRSD. If you have any questions or require additional information, please contact me directly. Thank you for your consideration. Sincerely, Lydia Moore Director, Business Operation RESOLUTION NO. 53 -10 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN * * * * * * * * * ** APPROVING A LETTER OF AGREEMENT WITH THE DUBLIN SAN RAMON SERVICES DISTRICT (DSRSD) FOR THE ADMINISTRATION OF UNUSED CITY OF DUBLIN SEWER CAPACITY WHEREAS, the City Council of the City of Dublin (the "City ") is desirous of improving the economic viability of the community through the establishment of certain economic incentive programs; and WHEREAS, in an attempt to attract new businesses or retain and /or expand existing businesses that will provide additional jobs and generate additional tax revenues for the City, as well as for certain residential projects that will likely result in greater economic activity in Dublin, Staff is requesting City Council consideration of an agreement with the Dublin San Ramon Services District (DSRSD) that will allow the City to provide unused City sewer capacity rights to new and /or existing businesses and /or projects; and WHEREAS, the proposed program would require the City, DSRSD, property owner and applicant to enter into a agreement permitting the re- allocation of regional and local sewer capacity rights, and the agreement will be recorded with the Alameda County Recorder's Office, and WHEREAS, the City Council finds it is in the public interest to enter into this agreement because the City and its residents will benefit from increased revenues received from both sales tax revenue that it may not otherwise receive, and from the increase in the property taxes as a result of improvements to the property; and WHEREAS, the City Council further finds that the City and its residents may also benefit from the creation of new jobs in the City that will occur when a new business is established or an existing business is expanded; and WHEREAS, the City Council further finds that the City and its residents may also benefit from the creation of construction jobs created from residential projects that are developed. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby approve the Letter of Agreement with the Dublin San Ramon Services District (DSRSD) for the Administration of Unused City of Dublin Sewer Capacity (attached as Exhibit A). BE IT FURTHER RESOLVED that the City Manager is authorized to execute the agreement substantially in the form attached hereto and to undertake such action as may be necessary and desirable to carry out the intent of this resolution. Page 1 of 2 PASSED, APPROVED AND ADOPTED this 4th day of May, 2010, by the following vote: AYES: Councilmembers Biddle, Hart, Scholz, and Mayor Sbranti NOES: None ABSENT: Councilmember Hildenbrand ABSTAIN: None ATTES City Clerk Reso No. 53 -10, Adopted 5 -4 -10, Item 8.1 Page 2 of 2 Mayor DUBLIN SAN RAMON SERVICES DISTRICT Ms. Joni Pattillo City Manager City of Dublin. 100 Civic Plaza Dublin, CA 94568 April 21, 2010 Subject: Letter of Agreement for the Administration of Unused City of Dublin Sewer Capacity Dear Joni: 3-a6 21 7051 Dublin Boulevard Dublin, California 94568 Phone: 925 828 0515 FAX: 925 829 11 so www.dsrsd.com As you are aware, at the request of the City of Dublin (City), on March 2, 2010, the Board of Directors of Dublin San Ramon Services District (District) adopted Resolution No. 9 -10 (Attachment A) authorizing the City to transfer unused sewer capacity allocated to City properties to commercial properties where the City would like to stimulate economic growth. The resolution requires a Letter of Agreement between the City and District to define the administrative procedures for the administration of the program. 'In addition, on April 20, 20I0, the District Board of Directors adopted Resolution No. 14 -I0 (Attachment B) authorizing the City to also transfer unused sewer capacity to residential development. Upon the City's approval and acceptance, evidenced by your signature below, this Ietter will serve as the required Letter of Agreement. The procedures for administering the unused capacity transfer program shall be as follows: • City shall provide to District Engineer, David A. Requa, a letter providing the name of (and contact information for) the applicant for the new, expanding, or relocating business (hereinafter, "commercial project ") or residential development project (hereinafter, "residential project" or collectively "project ") the City is supporting, the name of (and contact information for) the owner(s) of the property on which the project is located (if different than the applicant for the project) and the number of dwelling unit equivalents ( "DUEs ") the City desires to allocate to the project. • The District Engineer shall have the discretion to determine whether the number of DUEs the City desires to allocate to the project are consistent with the wastewater flow characteristics, including volume and strength in terms of BOD and SS, for the proposed use. Such determiriation will be based, in the sole discretion of the District Engineer, on Dublin San Ramon Services DISDUt is a PuNic Entity EXffiBIT A Ms. Toni Patilio Page 2 April 21, 2010 Y y ^?/ • information concerning the wastewater flow characteristics provided by the Applicant, and/or on a schedule of wastewater flow characteristics for the category or categories of use classifications determined by the District Engineer to be most applicable to the proposed use. The Applicant shall be responsible for complying with the District Code' with respect to commencing wastewater service, including the acquisition of all additional DUEs determined to be necessary, the application for a Sewer Permit and compliance with all conditions thereto, and for paying all fees and charges attributable to the project. Prior to and as a condition of District issuance of a Sewer Permit authorizing a commercial project to proceed, City shall sign an agreement with the District, the applicant, and the Iandowner (if a person different from the applicant) regarding management of the DUEs allocated for the project, which agreement shall be in the form attached hereto as Attachment C, which form of agreement shall be revised to conform to changes made from time to time to pertinent portions of the District Code. • City shall provide District written notification should the applicant's commercial project fail and the City desires to transfer the allocated DUES back to the City from the owner of the property. • The aggregate total of DUES allocated under this program shall not exceed sixty -six and two- thirds (66 2/3) DUEs at any time. • No letter request dated after December 31, 2011 by the City to allocate DUES will be honored by District unless approved by the District Board of Directors. If this Letter of Agreement is satisfactory to the City, please sign and return one copy to the District. The District is pleased to have this opportunity to assist the City -in these challenging economic times. Sincerely, BERT L. MICHALCZYK General Manager ACCEPTED for CITY OF DUBLIN JONI PATTILLO Date City Manager 1. This is the District Code of the Dublin San Ramon Services District, which contains the pertinent rules and regulations as adopted by the District's Board of Directors from time to time. Ms. Joni Patillo Page 3 April 21, 2010 Attachments: (A) DSRSD Board Resolution No. 9 -10 (B) DSRSD Board Resolution No. 14 -10 (C) Dublin Sewer Capacity Transfer Agreement cc: D. Requa H 1FWGr)F.PT11)rm A11 -6-ti .n -, -! a,,.- ...,,. „. _ n�u:., c: „,l ,i & S� a f J C 0 X C 0 I'l P 0 R AK |0 N November 21, 2012 Ms. LindmSmith Economic Development Director City ofDublin 1$O Civic Plaza Dublin, CA945b8 RE: Economic Incentives PrlorJ!KIp Site Decision Ms. Smith: C&] Cox Corporation is interested |n|wcatmganew*ervicertadvmlntheCkyef Dublin in the Fallon Gateway Shopping Center. |n support of that project, we have requested \m participate in the City of Dublin's Sa|esTax Reimbursement Program. VVe took into consideration our conversations with the Economic Development Staff that we would be eligible for this benefit when we initially approved this significant investment. This program will help to Justify the significant capital investment to develop the location that would be difficult for our [ompanywithout the incentive. We would like to express the critical importance of this benefit to us in this tough economic climate, particularly considering the associated traffic impact fees, and development fees. Thank you for Your kind consideration to our request. Carl A.Cox President cc Jim Tong 4431 Stmnoddgo Ddwm Pleasanton, CA 94588 (925) 4174000 Fax: (925) 417-1001