HomeMy WebLinkAbout7.7 Aquatic Complex Ph1or
19 82
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DATE:
TO:
FROM:
SUBJECT
STAFF REPORT
CITY COUNCIL
July 16, 2013
Honorable Mayor and City Councilmembers
Joni Pattillo City Manager""'
CITY CLERK
File #600 -35
Emerald Glen Recreation and Aquatic Complex Phase I Improvements
Prepared by Paul McCreary, Parks and Community Services Director
EXECUTIVE SUMMARY:
The City Council will receive an update on the scope of improvements planned for Phase I,
consider the inclusion of Public Art and a change order for design services for the additional
scope of improvements.
FINANCIAL IMPACT:
The 2012 -2017 Capital Improvement Program (CIP) includes the Emerald Glen Recreation and
Aquatic Complex (Project Number 930007) which includes a total combined anticipated project
expenditure for Fiscal Years 2013/14 through 2015/16 of $25,195,228 as reported to the City
Council in the Fiscal Year 2013/14 budget update. There are sufficient funds in the Fiscal Year
2013/14 budget to authorize the Change Order request of $496,000.
The City's past practice with funding public art at new City facilities has been to make a General
Fund contribution of 1% of the estimated building valuation, which exceeds the requirements on
private development by 0.5 %. Based on the estimated building valuation and using the 1% rate,
the total funding for public art in Phase I would be $220,000.
RECOMMENDATION:
Staff recommends the City Council take the following actions
1. Authorize the City Manager to execute the Change Order to the Consultant Services
Agreement with Dahlin Group Architecture; and
2. Determine if Public Art should be included in Phase I of the building and the preferred option
for funding for the art; and
3. Confirm the composition of the Art Selection Committee proposed by Staff.
Submitted B
Director of Parkland
Community Services
Reviewed By
Assistant City Manager
Page 1 of 3 ITEM NO. 7.7
DESCRIPTION:
The 2012 -2017 Capital Improvement Program (CIP) includes Phase I of the Emerald Glen
Recreation and Aquatic Complex (Project Number 950007). On April 16, 2013, the City Council
approved an update to the Emerald Glen Park Master Plan, as well as the conceptual layout of
the Recreation and Aquatic Complex.
During the meeting the City Council expressed the desire to include the outdoor Sport Pool in
Phase I of the project, as well as to finish the remaining park improvements including the
amphitheater. Based on the rate of development, sufficient funding will be available from the
Public Facility Fees to include the additional improvements in Phase I as desired by City
Council. Attachment 1 is the conceptual site plan for Phase I. Staff and the Architect will be
presenting more detailed design alternatives for the building to the Parks Commission in July
and City Council in August.
As part of the Fiscal Year 2013/14 update to the CIP, the improvement budget was increased to
include the improvements in Phase I rather than Phase II. Dahlin Group has since requested a
Change Order (Attachment 2) in the amount of $496,000 to provide the design services needed
for the additional improvements. Sufficient funding is available in the Fiscal Year 2013/14
budget to approve the Change Order, and the overall project costs would be increased as part
of the Fiscal Year 2014/15 CIP update.
Public Art
Staff needs direction at this time regarding inclusion of Public Art in the Recreation and Aquatic
Complex so that it could be incorporated into the building design. In the past, when constructing
a new public facility, the City has included a General Fund contribution towards commissioning
Public Art. The amount has historically been 1% of the estimated building valuation. The past
intent of making a General Fund contribution for the art, rather than using the Public Art Fund,
has been to demonstrate the City's commitment to the Public Art Ordinance by exceeding the
requirements of the Ordinance. Private developers are required to provide art in the amount of
0.5% of the estimated building valuation.
Neither the Public Art Ordinance nor the Public Art Master Plan preclude the City Council from
using the Public Art Fund to commission art in a public facility, and in fact notes that public parks
and facilities are locations where the funds could be spent. Therefore, if the City Council wishes
to include public art in Phase I of the project, there are several alternatives for funding the art.
If the City Council wishes to include Public Art, an artist selection process would be established
as outlined in the Public Art Master Plan and Ordinance. This would include creating a Request
for Qualifications to obtain a pool of potential artists for the project. Based on the guidelines in
the Master Plan, Staff would also recruit for an art selection panel that would:
Page 2 of 3
General
Public Art
Total
Fund
Fund
Funding
Option 1
General Fund Contribution at 0.5%
$110,000
$0
$110,000
Option 2
General Fund Contribution at 1.0%
$220,000
$0
$220,000
Option 3
Public Art Fund Contribution at 0.5%
$0
$110,000
$110,000
Option 4
Public Art Fund Contribution at 1.0%
$0
$220,000
$220,000
Option 5
Split Contribution at 0.5%
$55,000
$55,000
$110,000
Option 6
Split Contribution at 1.0%
$110,000
$110,000
$220,000
If the City Council wishes to include Public Art, an artist selection process would be established
as outlined in the Public Art Master Plan and Ordinance. This would include creating a Request
for Qualifications to obtain a pool of potential artists for the project. Based on the guidelines in
the Master Plan, Staff would also recruit for an art selection panel that would:
Page 2 of 3
• Be an ad -hoc panel formed for a limited period of time and appointed by the Mayor
with the consent of the City Council with the responsibility of recommending artists for
individual City projects or groups of projects;
• Be comprised of individuals representing the following interests: arts professionals,
community leaders, business owners, residents, gallery owners and art educators,
and
o One or more panelists shall be a representative from the Heritage and Cultural
Arts Commission and the Parks and Community Services Commission.
o At least half the panel shall be Dublin residents
o One or more panelists shall be professional artists, architects or landscape
architects with experience in public art
• Have strong representation from partnering nonprofit organizations, when appropriate;
• Recommend to the Heritage and Cultural Arts Commission an artist or artists to be
commissioned for projects;
• Review the credentials, prior work, proposals and other materials submitted by artists
for particular projects;
• Look for the best fit between the artist and the requirements in the project prospectus
and guidelines; and
• Be sensitive to the public nature of each project and the necessity for cultural diversity
in the Public Art Program.
Based on these guidelines Staff recommends the following makeup for the selection panel:
Heritage and Cultural Arts Manager — Facilitator (Non- Voting)
Parks and Facilities Development Manager — Technical Advisory (Non- Voting)
Architect of Record — Designer (Non- Voting)
(1) Heritage and Cultural Arts Commissioner
(1) Parks and Community Services Commissioner
(1) Public Artist (invitational based on scope of project)
(1) Art Educator from a Dublin school
(1) Dublin Fine Arts Foundation Board Member
(1) Community Member — Green Gator Swim Team Representative
(3) Community Members at Large
NOTICING REQUIREMENTS /PUBLIC OUTREACH:
A notice of the meeting was mailed to residences within 300 feet of Emerald Glen Park.
ATTACHMENTS: 1. Conceptual Site Plan
2. Change Order
Page 3 of 3
OVERALL SITE PLAN
x EMERALD GLEN AQUATIC CENTER
DtiBLiN CITYOFDUBLIN DAHLIN
group
DAHLUN ,UI .111? I..L
Ernerald Glen Aquatic Center
562.005
May 6, 2013
REQUESTED ADD11110NAL SERVICES # 01 Page "I of 1
. ......... . .............................. . .......... . . . -.. . . ... .. .. . . ........ . ............. - - — . - - - ---------- ----
CLIENT: CI-I-Y OF DUBLIN FROW Karl Danielson, AIA, LEED AP
"100 Civic Plaza I"rincipal
DuNin, CA 94.568 Kar -I.dai,ii(alsoti((Pclal"ilii"igroLil,).corfi
ATTENTION: Paul McCreary C 0111,TRACT
paul.i,iiecy,eary@ci.dribnii,i.ca,us DXM, Decen-lber 4-, 2012
SPOKE WITH: Paul McCreary
RE: EMERALD GLEN REVISED PR0,JEc r SCOPE AND FEES
Dear Paul:
Based oil the City Coi.jricil's approval of the Concept Master Plarl, I [lave provided a revised Sco pe of
Services in Exhibit A (attached).
Please sign and return (via FAX or mail) the acceptance below arid w(.,, will proceed upon receipt. All
conditions Of OUr Original contract still ap,ply.
Thank you,
Approved this date:
(filled in by client)
crry OF IDUBLIN
Paul McCreary
:::Iairks and C011THT1U1rdtY Seirvlices I )liirectoir
END OF RAS 01
5865 Owenl ,', Di ve 1200
Hea,st,ml(m, G,dd'm'nia 9,45AH8 J;�V\ I A -001 fax
DAF ILIN GROUP, INC,
Karl DanieIson, AIA, I...EED AP
Principal
License #C11201 and Exp. 11130113
EXI-I I BIT "A"
EMERALD GLEN RECREATION AND AQUATICS COMPLEX
REVISED PROJECT SCOPE AND FEES
P roj I !eqgctLDescdption,: The project will be based on the approved Conceptual Master I-Ilan dated April
16, 2013 (attached),
2,
Project Phases: The project will Ibe developed in two (2) phases, Phase I work will consist of all
Site development, Aquatics Facilities, and Phase I Building with additional roorns described below,
-Phase II work will consist of Gymnasium, Preschool, Mat Room, Fitness Room, and Restroorn,
3. Site Work:
a. Additional site work will be provided per the Concept Master Plan to include;
(i) Amphitheater,
(ii) Central Plaza,
(iii) Additional parking areas,
(iv) 1 -lie Doreen,
(v) Relocation of Preschool facilities, Children's MUSeUrn, and I'llaygrOUnd Restroom,
lb. Entire site will be graded at one time, Any excess dirt will be stockpiled on the P[lase 11
site,
C. Amphitheater and Stage will be limited to:
(i) Grading and landscaping for Amphitheater,
(ii) A concrete performance circle to service as a Stage,
(iii) 1 10-foot paths on either side for access,
(iv) AA seating areas in front of Stage,
(v) Provision for six (6) 30-amp electrical outlets,
(vi) Stubs for future light and audio /visual equipment.,
A band shell will not be provided in this phase.
d. The existing Preschool and Children's MUseUrn facilities be relocated onto new
foundations near the southwest corner of the site. New utilities will be provided as
necessary for this site location. A new playground will be designed and constructed, along
with the facilities,
e, relocate the existing Restroom next to the existing Playground,
4. AQuatic Facilities:
a. The Sport Pool and associated pool deck and landscaping will be provided in Phase 1, The
Sport Pool will be per the Concept Plan:: dated April 16, 2013 (attached),
lb. The Natatorium Pool will be provided per the Concept Plan dated April 16, 2013
(attached),
5. Building
a. 'The,, Phase I Building has been increased +/- 2,600 s.f, by adding a Flex Room, Natatorium
viewing area, Restroorns at the Lobby, Laundry Room, LT, Room, expanded Electrical,
Janitor-, and Storage Rooms.
Consulting Services Agreement between
City of Dublin and Dahlin Group-Exhibit A -- Revised Pro' �ct.Scolp�Q_�,gILEcps
...... . . . . . . . . ................. L�, _- _L _ Page I of 2
6. Construction Cost: The construction cost for the project has been increased +/-- $4,500,000. This
budget is for construction only and does not include fees, permits, testing, inspections, furniture,
fixtures, and equipment, or soft costs for the above items,
7� Work Not Included: Per original contract.
Fee Schedule: Services for the revised Scope shall be fixed fees as follows:
a® Conceptual Master Plan $37,000
Schematic Design $110,000
Design Development $1' 62,000
148 000
SUBTOTAL $4.57,000
Bidding $3,,000
Construction Administration $36,000
SUBTOTAL. $39,000
TAL. FIXED FEE $496,000
END OF EXHIBIT'A'
REVISED PROJECTSCOPE AND FEES
Consulting Services Agreement between . .........
Cfty of Dublin and! Dahlin Group— Exhibit A — Revised I'-'age 2 of 2
CITY OF DUBLIN
CONTRACT CHANGE ORDER NO. 1
PROJECT: Emerald Glen Recreation and Aquatic Complex - CIP # 930007
TO: Dahlin Group Architects
AGREEMENT DATED December 4, 2012
between Dahlin Group Architects and the City of Dublin
You are hereby directed to make the herein described changes from the scope of services or do the following described work not included
in the scope of services on this contract.
NOTE: This change order is not effective until approved by the City Manager
Change requested bv: City of Dublin
The last percentage shown is the net accumulated increase or decrease from the original fee in the Agreement.
Dahlin Group Architects for a total not to exceed $496,000 based on a City directed scope change to design and prepare
construction documents the park and facility. This exceeds the originally anticipated scope of services as detailed in the
contract amendment dated December 4, 2012.
SUBMITTED BY:
ESTIMATED COST INCREASE $496,000
APPROVAL RECOMMENDED BY APPROVED BY
Henna Lichtenstein Date Paul McCreary Date Joni Pattillo Date
Parks & Facilities Develop. Manager Parks & Community Services Director City Manager
We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved,
that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services necessary for
the work above specified, and will accept as full payment therefor the prices shown above.
Accepted, Date
an
Consultant
Title
PAGE 1 OF 1
ATTACHEMENT 1
DATE:
PROJECT NAME:
CIP #:
CONTRACT NO.
CHANGE ORDER NO.
PERCENT COMPLETED
CONTRACTOR:
CONTRACT AMOUNT:
CITY OF DUBLIN
EXHIBIT "A" CHANGE ORDER FORM
7/11/2013
Emerald Glen Recreation and Aquatic Complex
93007
1
4%
Dahlin Group Architects
$2,189,500
CONTRACT CHANGE ORDERS: AMOUNT
CHANGE ORDER #01, Design Changes 496,000.00
496,000.00
TOTAL OF ALL CURRENT AND PRIOR CHANGE ORDERS:
ADJUSTED CONTRACT AMOUNT:
PROGRESS PAYMENTS MADE:
CONTRACT CHANGE ORDERS: AMOUNT
$496,000.00
$2,685,500.00
PAYMENT #01
$96,640
PAYMENT #17
PAYMENT #02
$11,975
PAYMENT #18
PAYMENT #03
$9,580
PAYMENT #19
PAYMENT #04
PAYMENT #20
PAYMENT #05
PAYMENT #21
PAYMENT #06
PAYMENT #22
PAYMENT #07
PAYMENT #23
PAYMENT #08
PAYMENT #24
PAYMENT #09
PAYMENT #25
PAYMENT #10
PAYMENT #26
PAYMENT #11
PAYMENT #27
PAYMENT #12
PAYMENT #28
PAYMENT #13
PAYMENT #29
PAYMENT #14
PAYMENT #30
PAYMENT #15
PAYMENT #31
PAYMENT #16
PAYMENT #32
$118,195
$0
TOTAL ACTUAL PAYMENTS:
$
118,195.00
ADJUSTED TOTAL CONTRACT:
$2,685,500.00
REMAINING BALANCE ON CONTRACT:
$2,567,305.00
SIGNATURE:
APPROVED
DENIED
Supervising
Dept Head
APPROVED
DENIED
., Ly a aye
APPROVED
DENIED
Mayor