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HomeMy WebLinkAboutItem 4.10 Establish Under Ground Utility Dist 2013-1or 19 82 /ii � 111 U_,% 114 TO FROM: STAFF REPORT August 20, 2013 Honorable Mayor and City Councilmembers Joni Pattillo City Manager""' CITY CLERK File #1020 -30 SUBJECT: Adoption of Ordinance to Establish Underground Utility District 2013 -1, Dublin Boulevard —Civic Plaza /Sierra Court to Dublin Court Prepared by Ferd Del Rosario, Senior Civil Engineer EXECUTIVE SUMMARY: The City of Dublin intends to establish Underground Utility District 2013 -1 on Dublin Boulevard, in conjunction with the proposed Dublin Boulevard Improvement project from Civic Plaza /Sierra Court to Dublin Court. The undergrounding portion of the overall Dublin Boulevard Improvement project will be funded with California Public Utilities Commission Rule 20A funds. FINANCIAL IMPACT: According to Pacific Gas & Electric (PG &E), the City of Dublin has a Rule 20A allocation balance of $222,798 as of February 15, 2013. PG &E allows the City to borrow up to 5 years of its annual allocation (approximately $108,000 per year) to increase its ability to implement a project. If the City were to borrow the next five years ($540,000), the amount of Rule 20A funds the City could use for its next underground project is approximately $762,798 ($540,000 + $222,798). The estimated cost for Dublin Boulevard undergrounding is $520,000. RECOMMENDATION: Staff recommends that the City Council waive the reading and adopt the Ordinance establishing Underground Utility District 2013 -1. Submitted By Director of Public Works DESCRIPTION: �?14 Reviewed By Assistant City Manager At the City Council meeting of July 16, 2013, an Ordinance was introduced to establish Underground Utility District 2013 -1, Dublin Boulevard from Civic Plaza /Sierra Court to Dublin Court. This is the second public hearing for this Ordinance. This undergrounding project is intended to coincide with the Dublin Boulevard Improvement project from Civic Plaza /Sierra Court to Dublin Court which includes the widening of travel lanes Page 1 of 2 ITEM NO. 4.10 to six lanes (3 lanes each direction), installation of bike lanes, new sidewalks and enhancement of existing street landscaping. On June 18, 2013, the City Council adopted the project Mitigated Negative Declaration and approved the preliminary engineering plans for the project. As a result of the preliminary walk- through of the project site with representatives of the utilities (PG &E, AT &T and Comcast), it was determined that none of the existing businesses within the project limits have overhead services from the utility poles to be undergrounded. With the adoption of the district, Staff does not foresee any additional expenses required by the property owners as the on -site utilities have already been undergrounded. As shown in Attachment 1, the following properties would be included in the proposed District: Assessor's Parcel Number Property Owner of Record Street Address APN 941 - 1400 - 002 -13 City of Dublin (DSG) 6700 Dublin Blvd. APN 941 - 0205 - 013 -04 Greg & Beverly Kent 6207 Sierra Court APN 941 - 0205 - 001 -56 SEKA Properties, LLC 6767 Dublin Blvd. APN 941 - 0205 - 016 -00 Dublin Ventures LP 6743 Dublin Blvd APN 941 - 0205 - 017 -00 Dublin Ventures LP 6729 Dublin Blvd APN 941 - 0205 - 018 -00 James & Elinor Lange TRS et al 6635 Dublin Blvd APN 941 - 2831 - 004 -00 Tralee Village LLC 6617 Dublin Blvd. APN 941 - 1400 - 007 -00 Davis Enterprises LLC 6450 Dublin Court The draft Ordinance, introduced on July 16, 2013 was revised to reflect the changes proposed by PG &E, in line with the State requirements on the use of Rule 20A funds. Staff recommends that the City Council waive the reading and adopt the Ordinance establishing Underground Utility District 2013 -1. NOTICING REQUIREMENTS /PUBLIC OUTREACH: The Notice of Public Hearing was mailed to the owners of the properties included in the proposed District and a similar Notice was also published in the Valley Times on July 6, 2013 inviting interested parties to attend the public hearing scheduled on July 16th and August 20tH 2013. Copies of the staff report were also mailed to the affected utilities. ATTACHMENTS: 1. Utility District Boundary Map 2. Ordinance 3. Ordinance Exhibits A and B 4. Staff Report dated July 16, 2013 — Introduction of Ordinance Establishing Underground Utility District 2013 -1 Page 2 of 2 I ` .ti f, '! I., r ' p a D , ,\ ti4 R �� Ill :7 1 1. . ,1� •l. p d► 'r 1 � # y .t • t a t.• T p\. , o't 1 . /� � , i � .. n - m --I I , , j /' ac.. (, tivDa O . ,�°�.4; ,,'�/ . '. ',t� -i. Nvis . -,,6•y /101 08100000 ? ,! �r titi t 1 t j w�1 al ? '� U, ' r / r• � '�, O O m .. 1 ...41.X . �s. W X m , / . , - i j; !• =i. 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'..1) . , , re.. �, ,.,, �ec0AIC,-% ■��(•.r, `"jai r ..r .�_ �'` , `I�J1 �i 4 ^_� � m 0 �I I r'-i► ilp e, l ,i X ,+ 1��¢ ... _-,., }�.• 5 i •� 'S, ��s,. :,n t .. � '� I o Icil 000 m it , I'r/ � I :, ;v I� • �, ` ' ` � >ir 1 �� D O �o "' //,...it1 ( ?. ft. �V ''ail ''.�.• x Z S 10 N y '� I l "• \P$ • :71 ` \' ;J.I+ !�A•,Q r' R .4 IX I - I I • ,, Ir r‘ .....4"" r \.E ORDINANCE NO. -13 AN ORDINANCE OF THE CITY OF DUBLIN ESTABLISHING UNDERGROUND UTILITY DISTRICT 2013 -01 ON DUBLIN BOULEVARD — CIVIC PLAZA /SIERRA COURT TO DUBLIN COURT WHEREAS, the California Public Utilities Commission (CPUC) has authorized electric and telecommunication utilities to convert overhead utility lines and facilities to underground pursuant to Electric Rule 20 and Telecommunication Rule 32, and WHEREAS, pursuant to certain criteria, CPUC rules allow participating cities and counties to establish legislation authorizing the creation of underground utility districts within which existing overhead electric distribution and telecommunication distribution and service facilities will be converted to underground, and WHEREAS, the City of Dublin has consulted with the affected public utilities and such utilities have agreed that the proposed underground conversion district, designated the Underground Utility District 2013 -1 and more particularly described in Exhibit 1 attached hereto and incorporated herein by reference, meets the criteria established by the rules of the CPUC, to wit, That Dublin Boulevard between Civic Plaza/Sierra Court and Dublin Court is extensively used by the general public and carries a heavy volume of pedestrian or vehicular traffic, and That Dublin Boulevard adjoins the Dublin Sports Grounds, a public recreation area, and That Dublin Boulevard is an arterial street as defined in the Governor's Office of Planning and Research General Plan Guidelines, and WHEREAS, each year the City of Dublin is notified by PG &E regarding the allocation of work credits for conversion of overhead electric distribution lines and facilities to underground, known as Rule 20A allocations, and WHEREAS, the City of Dublin has consulted with PG &E and determined that the City has accumulated Rule 20A work credits and PG &E has agreed that the City may borrow against future credits sufficient to complete the proposed overhead to underground conversion project, and WHEREAS, the City Council of the City of Dublin has now received the report recommending that the area legally described in Exhibit A and B should be designated as an underground utility district within which all existing overhead poles, overhead wires and overhead equipment associated with the distribution of electric power, telecommunication services and cable television should be removed and replaced with underground wires and facilities; and WHEREAS, upon recommendation of staff, the City Council of the City of Dublin has determined that the proposed Underground Utility District 2013 -1 is categorically exempt from environmental review pursuant to the California Environmental Quality Act, and WHEREAS, the City of Dublin has notified all affected property owners within the proposed Underground Utility District 2013 -1 and inviting same to attend a public hearing to discuss formation of the proposed district, and WHEREAS, the City Council of the City of Dublin held public hearings on July 16, 2013 and August 20, 2013 at which time the Council did receive and consider staff's recommendation and did hear any and all objections or protests from the owners of property within the above described district pertaining to designating this area an underground utility district; NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Dublin that: Section 1. The public interest requires the removal of all existing utility poles [excepting those poles supporting streetlights, traffic signals or trolley lines], overhead wires and associated overhead structures and installation of underground wires and facilities for supplying electric power, communication, or similar associated services within the areas legally described in Exhibit A and B, attached hereto, with such area being designated as the Underground Utility District 2013 -1, and Section 2. That the utility companies, cable television services and other affected services shall commence work on installation of underground facility installation in Underground Utility District 2013 -1, and Section 3. That once all services have been converted from overhead to underground, the utility companies, cable television services and other affected services shall remove all poles (except as specified above) and associated overhead facilities in Underground Utility District 2013 -1, by December 2017. Section 4: This ordinance shall become effective thirty (30) days after its final passage and adoption by the City Council. The City Clerk of the City of Dublin shall cause this ordinance to be posted in at least three (3) public places in the City of Dublin in accordance with Section 36933 of the Government Code of the State of California. PASSED, APPROVED AND ADOPTED this 20'' day of August, 2013. AYES: NOES: ABSENT: ABSTAIN: ATTEST: City Clerk 2 Mayor All that real property situate in the City of Dublin, County of Alameda, State of California, described as follows: gm I-T Cl-I '0 to .0 CW(- LIJ go Ll w Z CO fo ()0 00 z I-T Cl-I '0 to .0 CW(- Z 00 z C) LJ M Z D 0 > V) J- M 0 I-T Cl-I '0 to .0 CW(- or n 82 DATE: TO: FROM: STAFF REPORT CITY COUNCIL July 16, 2013 Honorable Mayor and City Councilmembers Joni Pattillo City Manager""' CITY CLERK File #1020 -30 SUBJECT: Public Hearing: Underground Utility District 2013 -1, Dublin Boulevard - Civic Plaza /Sierra Court to Dublin Court Prepared by Ferd Del Rosario, Senior Civil Engineer EXECUTIVE SUMMARY: The City of Dublin intends to establish Underground Utility District 2013 -1 on Dublin Boulevard - Civic Plaza /Sierra Court to Dublin Court to underground existing overhead utilities along Dublin Boulevard, in conjunction with the proposed Dublin Boulevard Improvement project from Civic Plaza /Sierra Court to Dublin Court. The undergrounding portion of the overall Dublin Boulevard Improvement project will be funded with California Public Utilities Commission Rule 20A funds. FINANCIAL IMPACT: According to Pacific Gas & Electric (PG &E), the City of Dublin has a Rule 20A allocation balance of $222,798 as of February 15, 2013. PG &E allows the City to borrow up to 5 years of its annual allocation (approximately $108,000 per year) to increase its ability to implement a project. If the City were to borrow the next five years ($540,000), the amount of Rule 20A funds the City could use for its next underground project is approximately $762,798 ($540,000 + $222,798). The estimated cost for Dublin Boulevard undergrounding is $520,000, which is within the City's expected five -year funding. RECOMMENDATION: Conduct public hearing, deliberate, and waive the reading and introduce the Ordinance. Submitted By Director of Public Works DESCRIPTION: Reviewed By Assistant City Manager On September 4, 2012, the City Council prioritized Dublin Boulevard — Civic Plaza /Sierra Court to Dublin Court to Priority #1 in the Rule 20A Utility Undergrounding Priority List and authorized staff to formally introduce an Ordinance creating an Underground Utility District for Dublin Page 1 of 2 ITEM NO. 6.3 Boulevard — Civic Plaza /Sierra Court to Dublin Court. This project is intended to coincide with the Dublin Boulevard Improvement project from Civic Plaza /Sierra Court to Dublin Court which includes the widening of travel lanes to six lanes (3 lanes each direction), installation of bike lanes, new sidewalks and enhancement of existing street landscaping. On June 18, 2013, the City Council adopted the project Mitigated Negative Declaration and approved the preliminary engineering plans for the project. As a result of the preliminary walk- through of the project site with representatives of the utilities (PG &E, AT &T and Comcast), it was determined that none of the existing businesses within the project limits have overhead services from the utility poles to be undergrounded. With the adoption of the district, Staff does not forsee any additional expenses required by the property owners as the on -site utilities have already been undergrounded. As shown in Attachment 1, the following properties would be included in the proposed District: Assessor's Parcel Number Property Owner of Record Street Address APN 941 - 1400 - 002 -13 City of Dublin (DSG) 6700 Dublin Blvd. APN 941 - 0205 - 013 -04 Greg & Beverly Kent 6207 Sierra Court APN 941 - 0205 - 001 -56 SEKA Properties, LLC 6767 Dublin Blvd. APN 941 - 0205 - 016 -00 Dublin Ventures LP 6743 Dublin Blvd APN 941 - 0205 - 017 -00 Dublin Ventures LP 6729 Dublin Blvd APN 941 - 0205 - 018 -00 James & Elinor Lange TRS et al 6635 Dublin Blvd APN 941 - 2831 - 004 -00 Tralee Village LLC 6617 Dublin Blvd. APN 941 - 1400 - 007 -00 Davis Enterprises LLC 6450 Dublin Court Staff recommends that the City Council conduct a public hearing, deliberate, waive the reading and introduce the Ordinance establishing Underground Utility District 2013 -1. NOTICING REQUIREMENTS /PUBLIC OUTREACH: The Notice of Public Hearing was mailed to the owners of the properties included in the proposed District and a similar Notice was also published in the Valley Times on July 6, 2013 inviting interested parties to attend the public hearing scheduled on July 16th and August 20tH 2013. Copies of the notice were also mailed to the affected utilities. ATTACHMENTS: 1. Utility District Boundary Map 2. Draft Ordinance 3. Ordinance Exhibits A and B 4. Staff Report dated September 4, 2012 — Rule 20A Utility Undergrounding Priorities Page 2 of 2 ORDINANCE NO. -13 AN ORDINANCE OF THE CITY OF DUBLIN ESTABLISHING UNDERGROUND UTILITY DISTRICT 2013 -01 ON DUBLIN BOULEVARD — CIVIC PLAZA /SIERRA COURT TO DUBLIN COURT WHEREAS, on September 4, 2012, the City Council prioritized Dublin Boulevard — Civic Plaza/Sierra Court to Dublin Court to Priority 41 in the Rule 20A Utility Undergrounding Priority List and authorized staff to formally introduce an Ordinance creating an Underground Utility District for Dublin Boulevard — Civic Plaza/Sierra Court to Dublin Court; and WHEREAS, the Underground Utility District is being established to coincide with the Dublin Boulevard Improvement project from Civic Plaza/Sierra Court to Dublin Court which includes the widening of travel lanes to six lanes, installation of bike lanes, new sidewalks and enhancement of existing street landscaping; and WHEREAS, On June 18, 2013, the City Council adopted the Dublin Boulevard Improvement project Mitigated Negative Declaration and approved the preliminary engineering plans for said project; and WHEREAS, the Notice of Public Hearing was mailed to the owners of the properties included in the proposed District and a similar Notice was also published in the Valley Times on July 6, 2013 inviting interested parties to attend the scheduled public hearings; and WHEREAS, public hearings were held on July 16'' and August 20'', 2013 for the purpose of hearing protests or objections to the proposed District and no protests or objections were received; NOW, THEREFORE, the City Council of the City of Dublin does ordain as follows: Section l: City of Dublin Underground Utility District 2013 -01 is established on Dublin Boulevard — Civic Plaza/Sierra Court to Dublin Court, as legally described in Exhibit "A" and "B ", attached hereto. Section 2: The District encompasses private properties as identified by Assessor Parcel Number listed below: Assessor's Parcel Number Property Owner of Record Street Address APN 941 -1400- 002 -13 City of Dublin (DSG) 6700 Dublin Blvd. APN 941- 0205- 013 -04 Greg & Beverly Kent 6207 Sierra Court APN 941- 0205- 001 -56 SEKA Properties, LLC 6767 Dublin Blvd. APN 941- 0205- 016 -00 Dublin Ventures LP 6743 Dublin Blvd APN 941- 0205- 017 -00 Dublin Ventures LP 6729 Dublin Blvd APN 941- 0205- 018 -00 James & Elinor Lange TRS et al 6635 Dublin Blvd APN 941- 2831- 004 -00 Tralee Village LLC 6617 Dublin Blvd. APN 941 -1400- 007 -00 Davis Enterprises LLC 6450 Dublin Court 1 Section 3: This ordinance shall become effective thirty (30) days after its final passage and adoption by the City Council. The City Clerk of the City of Dublin shall cause this ordinance to be posted in at least three (3) public places in the City of Dublin in accordance with Section 36933 of the Government Code of the State of California. PASSED, APPROVED AND ADOPTED this 20'' day of August, 2013. AYES: NOES: ABSENT: ABSTAIN: ATTEST: City Clerk 2 Mayor All that real property situate in the City of Dublin, County of Alameda, State of California, described as follows: gm I-T Cl-I '0 to .0 CW(- LIJ go Ll w Z CO fo ()0 00 z I-T Cl-I '0 to .0 CW(- Z 00 z C) LJ M Z D 0 > V) J- M 0 I-T Cl-I '0 to .0 CW(- or 19 82 /ii � 111 DATE: TO: FROM: SUBJECT: STAFF REPORT CITY COUNCIL September 4, 2012 Honorable Mayor and City Councilmembers Joni Pattillo City Manager""' Rule 20A Utility Undergrounding Priorities Prepared by Ferd Del Rosario, Senior Civil Engineer EXECUTIVE SUMMARY: CITY CLERK File #1020 -30 In consideration of a new street capital improvement project to widen Dublin Boulevard from Civic Plaza /Sierra Court to Dublin Court, Staff is recommending that the City Council consider prioritizing Dublin Boulevard - Civic Plaza /Sierra Court to Dublin Court to Priority #1 in the Rule 20A Utility Undergrounding Priority List, and authorize Staff to formally introduce an Ordinance creating an Underground District for Dublin Boulevard - Civic Plaza /Sierra Court to Dublin Court, or provide direction to Staff regarding any changes in the undergrounding priorities. FINANCIAL IMPACT: According to Pacific Gas & Electric (PG &E), the City of Dublin has a Rule 20A allocation balance of $114,082 as of April 1, 2012. PG &E allows the City to borrow up to 5 years of its annual allocation ($103,680 per year) to increase its ability to implement a project. If the City were to borrow the next five years ($518,400), the amount of Rule 20A funds the City could use for its next underground project is approximately $632,482 ($518,400 + $114,082). RECOMMENDATION: Staff recommends that the City Council receive the report and: 1) consider prioritizing Dublin Boulevard - Civic Plaza /Sierra Court to Dublin Court to Priority #1 in the Rule 20A Utility Undergrounding Priority List, and authorize staff to formally introduce an Ordinance creating an Underground District for Dublin Boulevard -Civic Plaza /Sierra Court to Dublin Court, or 2) provide direction to Staff regarding any changes in the undergrounding priorities. Submitted By Reviewed By Director of Public Works Assistant City Manager Page 1 of 3 ITEM NO. 8.2 BACKGROUND: The Pacific Gas and Electric Company (PG &E) annually replaces approximately 30 miles of existing overhead electric facilities with underground facilities within its service area. This work is done under provisions of the company's Rule 20A, an electric tariff filed with the California Public Utilities Commission (PUC). Projects performed under Rule 20A are nominated by a city, county or municipal agency and discussed with PG &E, as well as other utilities. Rule 20A projects are typically in areas of a community that are used most by the general public. According to the PUC Rule 20A guidelines, the governing body of a city or county must, among other things, determine after consultation with Pacific Gas and Electric Company, and after holding public hearings on the subject, that undergrounding is in the general public interest for one or more of the following reasons: • Undergrounding will avoid or eliminate an unusually heavy concentration of overhead electric facilities. • The street or road or right -of -way is extensively used by the general public and carries a heavy volume of pedestrian or vehicular traffic. • The street, road or right -of -way adjoins or passes through a civic area or public recreation area or an area of unusual scenic interest to the general public. • The street or road or right -of -way is considered an arterial street or major collector as defined in the Governor's Office of Planning and Research General Plan Guidelines. Once a City has adopted an Ordinance creating an Underground District, PG &E is informed of the City's intent and the project is included in the PG &E Rule 20A List. The list currently includes 200 agencies that are in the queue and at various stages of work (i.e. planning, engineering or construction). According to PG &E staff, it takes approximately 3.5 to 4.5 years to plan, design and construct an undergrounding project, dependent upon if the City elects to take the lead in design and construction instead of PG &E. DESCRIPTION: On December 3, 2003, the City Council approved a priority list of potential street segments for the undergrounding of existing overhead utilities using the City's Rule 20A allocation (see Attachment 1). The list includes the following projects: 1 2 3. 4. 5. 6. 7. 8. 9. 10 ESTIMATED ESTIMATED LOCATION LINEAL FT COST (2003$$) (a) Dublin Blvd.— Dublin Court to Dougherty Rd. (Completed) 1,500 $561,000 (b) Dougherty Rd.— Dublin Blvd. to Sierra Lane (Completed) (a) Scarlett Court — Scarlett Drive to east end 1,500 $560,000 (b) Scarlett Court — Dublin Boulevard to Scarlett Drive 1,300 $485,000 Dublin Boulevard — Civic Plaza /Sierra Court to Dublin Court 1,200 $450,000 Dublin Boulevard — San Ramon Road to Silvergate 2,100 $785,000 Dublin Court 1,200 $450,000 Dougherty Road — Sierra Lane to Southern Pacific RR 1,000 $375,000 Village Parkway — Dublin Blvd to Amador Valley Blvd 1,800 $670,000 Village Parkway north of Amador Valley Boulevard 5,700 $2,125,000 Amador Valley Blvd — Village Parkway to Stagecoach Rd 4,000 $1,491,000 San Ramon Road — Amador Valley Blvd to Alcosta Blvd 6,400 $2,385,000 Page 2 of 3 The first priority project (1a and 1b), comprised of Dublin Boulevard - Dublin Court to Dougherty Road, and Dougherty Road - Dublin Boulevard to Sierra Lane, was completed in 2007 in conjunction with the Dublin /Dougherty Intersection Improvement project. With the completion of this project, the current #1 priority, based on the 2003 action, is Scarlett Court ( #1a from Scarlett Drive to east end, and #1b from Dublin Boulevard to Scarlett Drive). The #2 priority is Dublin Boulevard from Civic Plaza /Sierra Court to Dublin Court. On May 15, 2012, the City received a letter from PG &E informing Staff that the City has a Rule 20A balance of $114,082 as of April 2012. PG &E allows the City to borrow up to 5 years of its annual allocation ($103,680 per year) to increase its ability to implement a project. If the City were to borrow the next five years ($518,400), the amount of Rule 20A funds the City could use for its next underground project is approximately $632,482 ($518,400 + $114,082). Presently, staff is performing preliminary engineering of the Dublin Boulevard Widening Project from Civic Plaza /Sierra Court to Dublin Court (Attachment 2). Based on the preliminary engineering work performed by the City consultant, several prominent reasons were brought to staff's attention to consider undergrounding this section of Dublin Boulevard: • This segment of Dublin Boulevard adjoins the Civic Plaza /Dublin Sports Grounds area; • Dublin Boulevard is the City's major east -west arterial used extensively by the general public and carries a heavy volume of vehicular traffic; and • This segment of Dublin Boulevard is the last section of Dublin Boulevard between San Ramon Road and Fallon Road that is not undergrounded. Staff met with staff from PG &E, Comcast and AT &T to field review the #1 and #2 projects included in the City priority list. According to PG &E, the available Rule 20A funds, including the 5 -year borrow, would allow approximately 1,300 feet of Scarlett Court to be undergrounded (total length of Scarlett Court in the priority list is 2,800 feet). In comparison, the rough estimate for Dublin Boulevard undergrounding (priority #2) is $520,000, which is within the City's expected five -year funding. Based on information gathered by Staff and its consultant, Staff is recommending that the City Council consider prioritizing Dublin Boulevard - Civic Plaza /Sierra Court to Dublin Court to Priority #1 in the Rule 20A Utility Undergrounding Priority List (Attachment 3) and authorize Staff to formally introduce an Ordinance creating an Underground District for Dublin Boulevard - Civic Plaza /Sierra Court to Dublin Court. NOTICING REQUIREMENTS /PUBLIC OUTREACH: Copy of the report was sent to Pacific Gas & Electric Co. ATTACHMENTS: 1. Utility Undergrounding Priorities Staff Report dated December 2, 2003 2. Location Map 3. Recommended Rule 20A Utility Undergrounding Priority List Page 3 of 3 CITY CLERK File # [Mol®®- ©® AGENDA STATEMENT j CITY COUNCIL MEETING DATE: December 2, 2003 SUBJECT: Utility Undergrounding Priorities (Update) Report Prepared by: Lee S. Thompson, Director of Public Works ATTACHMENTS: 1) Previously adopted 1983 policy, which wis reaffirmed in 1999 2) Location Map RECOMMENDATION: eview information in the report and approve the recommended priorities, or provide direction to Staff regarding any changes in the undergrounding priorities s FINANCIAL STATEMENT: The City has a balance of approximately 115,000 in its Public Utilities Commission (P.U.C.) Rule 20A account as of Fiscal Year 2003 -2004 and will accrue additional funds at a rate of about $125,000 per year. It is possible to "borrows out " -funds three years in advance; thus, the available funding at the beginning of Fiscal Year 2005 -2006, including "borrowed" funds would be $865,000. FY 2005 -2006 is the earliest the City could undertake the next district due to design times and PG &E lead time. DESCRIPTION: In January 1999, the City Council approved .a list of potential street segments for future utilities undergrounding. The current Priority List is shown below: ESTIMATED ESTIMATED LOCATION LINEAL FEET COST 1 Dublin Blvd — 600' West of Clark Avenue to Sierra Court 1,600 $700,000 2. Dublin Blvd. — Sierra Court to Dublin Court 1,200 $240,000 to $360,000 3. Dublin Blvd. — San Ramon Road to Silvergate Drive 2,100 $420,000 to $630,000 4. Dublin Court 1,200 $240,000 to $360,000 5. (a) Dublin Boulevard — Dublin Court to Dougherty Road 2,000 $400,000 to $600,000 (b) Dougherty Road — Dublin Boulevard to Sierra Lane (c) Dougherty Road — Sierra Lane to Southern Pacific RR 6. Village Parkway — Dublin Blvd. to Amador Valley Blvd. 1,800 $360,000 to $540,000 7. Village Parkway North of Amador Valley Boulevard 5,700 $1,140,000 to $1,710,000 8. Amador Valley Blvd. — Village Parkway to Stagecoach Road 4,000 $800,000 to $1,200,000 9. San Ramon Road — Amador Valley Blvd. to Alcosta Blvd. 6,400 $1,280,000 to $1,920,000 10. Scarlett Court — Scarlett Drive to East End 1,500 $600,000 COPIES TO: �3. ITEM NO. g:\Tniscproj\Dougherty Rd Imp I580 to Houston\Agst Utility UG Priorities (Update) The first priority segment, which is Dublin Boulevard from 600' west of Clark Avenue to Sierra Court, was recently completed in conjunction with the Dublin Boulevard Widening project. Undergrounding of the utilities on Dougherty Road from Dublin Boulevard to the Southern Pacific Railroad is currently listed as the fifth priority segment. The widening of Dougherty Road from I -580 to Houston Place, including the intersection improvements at Dougherty Road and Dublin Boulevard, is tentatively scheduled for construction during Fiscal Year 2005 -2006. Preliminary design and environmental analysis for the project are currently underway. It is preferable to install the joint trench and underground the overhead utilities prior to completion of the construction of the Dougherty Road widening. In addition to the benefit of "cleaning up" an area by widening the roadway and undergrounding the utilities, PG &E allows an undergrounding funding credit equal to the cost that would have had to be borne by PG &E for moving the poles back from the roadway for the widening. Based on information provided by PG &E for the available funding balance in the Rule 20A allocation and the projected annual accumulation and allowable "borrow out" provisions, it is estimated that a total amount of $865,000 will be available at the beginning of Fiscal Year 2005 -2006 from Rule 20A funding. The estimated cost of undergrounding the facilities is $561,000. The City would need to install street lights where gaps in the street light pattern would result due to the removal of existing lights on wood poles. Rule 20A funds do not cover the installation of street lighting. For the Dougherty Road segment, eight street lights will be included in the project scope of the Capital Improvement Project, the cost of which is estimated at approximately $50,000. The cost to underground private services to commercial buildings that are -served overhead at the time undergrounding takes place is an expense that is typically required to be borne by the private property owners. However, all of the existing properties fronting the segments to be undergrounded already have underground services to the buildings. Hence, there will be no cost to the property owners due to undergrounding of the overhead service lines along the street frontages. Staff .is recommending that the priority list for the undergrounding projects be revised to remove the Dublin Boulevard segment 1 that has been completed, and move the Dublin Boulevard and Dougherty Road segments 5(a) and 5(b) from priority number 5 to priority number 1. Segment 5(c), Dougherty Road from Sierra. Lane to the SPRR, is proposed to be moved to priority number 6 as shown below in the revised recommended Priority List. Staff is also recommending that the Scarlett Court be moved from the current priority number 10 to priority number 2 due to its close proximity to the I- 58.0/Dougherty Road interchange, which serves as a major entrance to the City. Scarlett Court will be broken into two segments: 2(a) from Scarlett Drive to the east end and 2(b) from Dublin Boulevard to Scarlett Drive. The priority order of the remainder of the projects on the list would remain unchanged. The revised recommended Priority List, based on the Dublin Boulevard / Dougherty Road intersection being the next large Project, is shown below: ESTIMATED ESTIMATED LOCATION LINEAL FT. COST 1. (a) Dublin Boulevard — Dublin Court to Dougherty Road 1,500 $561,000 (b) Dougherty Road — Dublin Blvd. to Sierra Lane 2. (a) Scarlett Court — Scarlett Drive to east end 1,500 $560,000 (b) Scarlett Court — Dublin Boulevard to Scarlett Drive 1,300 $485,000 (New addition to Priority List) -2- Ol„ (cunt.) LOCATION 3. Dublin Blvd.. — Sierra Court to Dublin Court 4. Dublin Blvd.. - San Ramon Road to Silvergate 5. Dublin Court 6. Dougherty Road — Sierra Lane. to Southern Pacific RR 7. Village Parkway.— Dublin Blvd. to Amador Valley Blvd. 8. Village Parkway north of Amador Valley Blvd. 9. Amador Valley Blvd. — Village Parkway to Stagecoach Rd.. 10. San Ramon Road - Amador Valley Blvd. to Alcosta Blvd. ESTIMATED ESTIMATED LINEAL FT. COST 1,200 $450,000 2,100 $785,000 1,200 $450,000 1,000. $375,000 1,800 $670,000 5,700 $2,125,000 4,000 $1,491,000 6,400 $2,385,000 Staff recommends that the City Council review the information in this report and approve the recommended priorities, or provide. direction regarding any changes in undergrounding priorities. d . -3 -. %3 �lb- ADOPTED POLICY REGARDING PRIORITIES FOR THE UNDERGROUNDING OF EXISTING OVERHEAD UTILITIES (June 13; 1983) Commercially fronted streets considered before residential fronted streets because of higher visibility due to commercial setbacks and higher traffic volumes thus affecting more people. Streets with pole lines on two sides of the street be considered before streets with poles on one side of street due to the greater reduction in visual pollution. Consideration be given to projects including outside participation such as private developers or assessment districts which would considerably lessen the public cost of the project. Consideration be made where a street is to be widened -and the existing overhead utilities will need to be .,relocated.. Review of priorities be made on an annual basis or more oft.en as circumstances warrant. . RECOMNIENDED PRIORITIES I. Commercial.Areas More visibility= high traffic use . A San Ramon Road - DubIin Blvd. to Martin Canyon. Creek (poles both sides of street and can match timing with widening of roadway). Rule 20A estimated cost $350,400 {total cost with street lights $400,004). B. Dublin Blvd. - San Ramon Road to Golden Gate Drive (poles on both of street and heavy downtown traffic). Rule 20A estimated cost $421,000 (total cost with street lights $463,000). C.. Dublin Blvd. - Golden Gate Drive to I -680 (poles both sides of street). Rule 20A estimated. cost. $336,000 (total cost with street lights $372,000). D. Dublin Blvd. - remainder between I -680 and Dougherty Road. E. Dublin Blvd. - San Ramon Road to Silvergate Drive F. Dublin Court G. Dougherty Road H. Village Parkway - Dublin Blvd. to Amador Valley Blvd. (note that existing overhead lines are already on street light.poles). H. Residential Areas Less visibility because of landscaping and less traffic. More problems with people undergrounding their own overhead services. A Village Parkway.- Amador Valley Blvd. north to City Limit line B. Ain ador Valley Blvd. - Village Parkway to. Stagecoach Road C. San Ramon Road - Amador Valley Blvd. north to City Limit line s. x�v I v 7 1 "'e / r .. } 1 pt FEW- s I r r 5v� s � F d r t,7 ° _! d r '4, ' --ji, callip Patks XC& Tirrber,WO Ct �"B 'v k Iri I st Q, R,ver Run c� '06 r '3 "U, 5Lh St Tyr ci "Sl n Y If' 41h, St II MI TI ly I A, 611,112 Hou',Ilon F� IZ7 mamo t" t Ln 1) ItAd I cMc" Plz la Y ArfhueKareec1,JOFYiY m'The Club 4� WOO Vof" Or 'm MB PW "anlfm lot) Owens Qr 131" 40'a I Fow Po nl (1, Ovvens or by X P, NY a Utbrokar Dr N Clorox Way VA Map date @2012 oogle M Recommended Rule 20A Utility Undergrounding Priority List — September 2012 ESTIMATED ESTIMATED LINEAL FT COST (2012 Dollars)* 1. Dublin Boulevard — Civic Plaza /Sierra Court to Dublin Ct. 1,200 $520,000 2. (a) Scarlett Court — Scarlett Drive to east end 1,500 $730,000 (b) Scarlett Court — Dublin Boulevard to Scarlett Drive 1,300 $632,500 3. Dublin Boulevard — San Ramon Road to Silvergate Drive 2,100 $1,021,700 4. Dublin Court 1,200 $520,000 5. Dougherty Road — Sierra Lane to Southern Pacific RR 1,000 $486,520 6. Village Parkway — Dublin Blvd to Amador Valley Blvd 1,800 $875,700 7. Village Parkway north of Amador Valley Boulevard 5,700 $2,773,200 8. Amador Valley Blvd — Village Parkway to Stagecoach Rd 4,000 $1,946,100 9. San Ramon Road — Amador Valley Blvd to Alcosta Blvd 6,400 $3,113,700 *These costs are based on current Engineering Estimates and subject to revision