HomeMy WebLinkAboutItem 4.11 TV30 Supplemental Capital Approp
STAFF REPORT CITY CLERK
File #1050-50
CITY COUNCIL
DATE:August 20, 2013
TO:
Honorable Mayor and City Councilmembers
FROM:
Joni Pattillo, City Manager
SUBJECT:
TV30 Supplemental Capital Appropriation
Prepared by Roger Bradley, Assistant to the City Manager
EXECUTIVE SUMMARY:
The Tri-Valley Community Television Corporation (TV30) has requested an additional
appropriation of funds for capital equipment acquisition to replace critical media server
components that have become obsolete.
FINANCIAL IMPACT:
TV30 requests that the City provide $21,500 in additional capital funding, which would come
from the City’s Public, Education, and Government (PEG) revenues.
RECOMMENDATION:
Staff recommends that the City Council approve a Budget Change in the amount of $21,500 for
additional TV30 capital expenses.
Submitted By Reviewed By
Assistant to the City Manager Assistant City Manager
DESCRIPTION:
At the July 9, 2013 Tri-Valley Community Television (TV30) Board of Directors meeting, the
Board of Directors approved an additional capital budget request for unanticipated system
upgrades beyond the amount included within the City’s Fiscal Year 2013-2014 Budget. The
current request is for a total of $86,000. TV30 budget requests are split among the Tri-Valley
cities of Dublin, Livermore, and Pleasanton on a proportionate basis with the City of Dublin’s
share currently at 25%. Thus, the TV30 Board of Directors is requesting that the City of Dublin
appropriate $21,500 for additional Fiscal Year 2013-2014 TV30 capital acquisition.
TV30 states that it became aware of this equipment need due to recent notification from one of
its vendors that it would no longer support some of the station’s critical operating equipment.
The company that previously provided the equipment was recently purchased by another larger
ITEM NO. 4.11
Page 1 of 2
company. TV30 became aware of this situation when renewal of its service contract for the
equipment would not be accepted. The part is the Omneon Media Director. The equipment is
not swappable with equipment from another company, and the new company has provided a
quote for a replacement part in an amount of $86,000, which will include installation, warranty
and service. As TV30 was not able to renew service on this part, and it could become non-
operational at any time, it is prudent to replace the equipment as an equipment failure would
have the potential to take the station off the air for an unknown amount of time, most likely
several days while the station awaits the new replacement part.
Funding for this activity would come from revenue received from Comcast and AT&T, which
funds Education and Governmental programming. In particular, the City of Dublin receives, on a
quarterly basis, Public, Education, and Governmental (PEG) fees in the amount of 1 percent of
the City’s cable service provider’s gross revenues. The City of Dublin Fiscal Year 2013-2014
revenue estimate projects the City will receive $135,000 in revenue from this source. This
funding must be used only for capital acquisition that supports public cable access facilities. As
TV30 is only purchasing capital items for the station, it would be appropriate for the City Council
to allocate PEG funds for this request.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Budget Change Form
Page 2 of 2
CITY OF DUBLIN
BUDGET CHANGE FORM FISCAL YEAR 2013/2014
CHANGE FORM # _________________
New Appropriations : Budget Transfers:
(City Council Approval Required)
__X__ From Un-Appropriated Reserves ____ From Budgeted Contingent Reserve (Approval ReqÓd)
From New Revenues____ Within Same Department Activity
__ _
____ Between Departments
(City Council Approval ReqÓd)
____ Other: ______________________________________
BUDGET ACCOUNT (DECREASE) AMOUNT BUDGET ACCOUNT (INCREASE) AMOUNT
Name: Cable TV
Facilities/Community TV/Contract
Services Description
$21,500
GL Account #: 2811.7101.64001
REASON FOR BUDGET CHANGE ENTRY
:
City of DublinÓs additional contribution to TV30 system upgrade. Total cost is $86,000 and DublinÓs
share is 25%
As Presented at the City Council Meeting on: 08/20/2013 Date:
#################(Finance Use Only)###################
Posted By: Date:
_____ City Council Minutes Excerpt Attached Reviewed By: _