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Home My WebLink About07-16-2013 Adopted CC Min a'' MINUTES OF THE CITY COUNCIL ig yre ►a OF THE CITY OF DUBLIN % REGULAR MEETING — JULY 16, 2013 CLOSED SESSION A closed session was held at 6:30 p.m., regarding: CONFERENCE WITH REAL PROPERTY NEGOTIATORS Property: A portion of Alameda County Assessor's Parcel No. 905-0002-001-01 on the west side of Croak Road Agency negotiator: Joni Pattillo, City Manager Negotiating parties: Croak Properties LP Under negotiation: Price and terms of payment A regular meeting of the Dublin City Council was held on Tuesday, July 16, 2013 in the City Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:04 p.m., by Mayor Sbranti. ROLL CALL PRESENT: Councilmembers Biddle, Gupta, Hart, Haubert, and Mayor Sbranti ABSENT: None PLEDGE OF ALLEGIANCE The pledge of allegiance to the flag was recited by the City Council, Staff and those present. • 4 REPORT ON CLOSED SESSION ACTION Mayor Sbranti stated there was no reportable action during Closed Session. DUBLIN CITY COUNCIL MINUTES "v'- 1 VOLUME 32 !;) REGULAR MEETING JULY 16, 2013 7:05 p.m. Meeting recessed for the Fallon Village Geologic Hazard Abatement District and Schaefer Ranch Geologic Hazard Abatement District meetings. Meeting called back to order at 7:22:00 PM. ORAL COMMUNICATIONS California Youth Energy Services Presentation (CYES) 7:22:05 PM 3.1 The City Council received the presentation from the Rising Sun Energy Center on the CYES program. 2013 Business Anniversary Award 7:36:05 PM 3.2 The City Council recognized John Knox Presbyterian Church for being a Dublin business for 50 years. Proclamation for National Association of REALTORS® Code of Ethics Centennial 7:40 p.m. 3.3 The City Council presented the proclamation. Presentation from East Bay Regional Parks District: Mayors Trail Challenge 7:45:05 PM 3.4 Mayor Sbranti stated the presentation would be rescheduled to the August 20, 2013 City Council meeting. + DUBLIN CITY COUNCIL MINUTES "'"- 2 VOLUME 32 REGULAR MEETING JULY 16, 2013 National Night Out Proclamation 7:45:50 PM 3.5 The City Council proclaimed Tuesday, August 6, 2013 as National Night Out. Fourth of July After Action Report 7:55:05 PM 3.6 The City Council received the Fourth of July After Action report. Public Comments 8:07:20 PM 3.7 No comments were made by any member of the public at this time. CONSENT CALENDAR 8:07:29 PM Items 4.1 through 4.13 Cm. Gupta pulled Item 4.6 for further discussion. On motion of Cm. Hart, seconded by Vm. Biddle and by unanimous vote, the City Council took the following actions: Approved 4.1 minutes of June 8, 2013 and the Regular City Council Meeting of June 18, 2013; Accepted 4.2 Work for Contract No. 13-04, Street Light Pole Painting Contract Adopted 4.3 RESOLUTION NO. 117 - 13 ACCEPTING THE OFF-SITE IMPROVEMENT FOR TRACT 8024; ACCEPTING THE TRAFFIC SIGNAL AT POSITANO PARKWAY AND VINTON AVENUE; APPROVING TRAFFIC SIGNAL MODIFICATIONS AT FALLON ROAD AND CENTRAL PARKWAY; AND APPROVING REGULATORY TRAFFIC CONTROL DEVICES INSTALLED WITH THE OFF-SITE IMPROVEMENTS FOR TRACT 8024 JORDAN RANCH, PHASE ONE DUBLIN CITY COUNCIL MINUTES .,t`'q,,, 3 VOLUME 32 . REGULAR MEETING (.44 JULY 16, 2013 Adopted 4.4 RESOLUTION NO. 118 - 13 ACCEPTANCE OF IMPROVEMENTS FOR TRACT 7982 CONSTRUCTED WITH TRACT 7652 AT LEE THOMPSON STREET AND APPROVAL OF REGULATORY TRAFFIC CONTROL DEVICES AT LEE THOMPSON STREET SORRENTO EAST, TRACT 7652, NEIGHBORHOOD 6 Adopted 4.5 RESOLUTION NO. 119 - 13 ACCEPTING THE IN-TRACT IMPROVEMENTS, ACCEPTING THE OFF-SITE IMPROVEMENTS ON TASSJARA ROAD AND FALLON ROAD, ACCEPTING TRAFFIC SIGNALS AND APPROVING THE REGULATORY TRAFFIC CONTROL DEVICES FOR TRACT 7540 — SILVERA RANCH, PHASE 4 Accepted 4.7 Storm Drain System Improvements Contract (CIP No. 960017) provides for repair and/or replacement of storm drain pipeline at eight (8) different sites throughout the City of Dublin. Adopted 4.8 RESOLUTION NO. 121 - 13 AWARDING CONTRACT NO. 13-08, 2013 STORM DRAIN SYSTEM IMPROVEMENTS CONTRACT TO SANACT INC. DBA ROTO- ROOTER Received 4.9 Check Issuance Report and Electronic Funds Transfers. Adopted 4.10 RESOLUTION NO. 122 - 13 ESTABLISHING ADMINISTRATIVE GUIDELINES FOR THE EASTERN DUBLIN TRAFFIC IMPACT FEE, DOWNTOWN DUBLIN TRAFFIC IMPACT FEE, PUBLIC FACILITIES FEE, FIRE FACILITIES FEE AND NOISE FEE DUBLIN CITY COUNCIL MINUTES #14'4> 4 VOLUME 32 4s "✓ REGULAR MEETING e VMi`. JULY 16, 2013 RESOLUTION NO. 123 - 13 ESTABLISHING A SINGLE POLICY FOR EXEMPTIONS FOR THE EASTERN DUBLIN TRAFFIC IMPACT FEE, DOWNTOWN DUBLIN TRAFFIC IMPACT FEE, PUBLIC FACILITIES FEE, FIRE FACILITIES FEE AND NOISE FEE Adopted 4.11 RESOLUTION NO. 124 - 13 AMENDING THE GRANT OF EASEMENT TO DUBLIN SAN RAMON SERVICES DISTRICT EASEMENT, DOCUMENT NUMBER 2005176359 Authorized 4.12 the City Manager to execute the Change Order to the Consultant Services Agreement with Dahlin Group Architecture. Adopted 4.13 RESOLUTION NO. 125 - 13 APPROVING PARTIAL RELEASE OF SECURITY ASSOCIATED WITH TRACT 6765, SCHAEFER RANCH -PHASE 2 IMPROVEMENTS (SCHAEFER RANCH HOLDINGS, LLC, A CALIFORNIA LIMITED LIABILITY COMPANY) 4 Cm. Gupta pulled Item 4.6, Acceptance of In-Tract Improvements, Acceptance of Off-Site Improvements on Tassajara Road and Fallon Road, Acceptance of Traffic Signals and Approval of Regulatory Traffic Control Devices for Tract 7540— Silvera Ranch, Phase 4 (KB Home South Bay, Inc.), for further discussion. On motion of Cm. Biddle, seconded by Mayor Sbranti and by unanimous vote, the City Council adopted RESOLUTION NO. 120- 13 APPROVING PARKING REGULATIONS ON LOCKHART STREET and directed Staff to return with information regarding costs and safety concerns associated with removing the median in the middle of the street. • WRITTEN COMMUNICATIONS — None. DUBLIN CITY COUNCIL MINUTES . q, 5 VOLUME 32 b�' - REGULAR MEETING Vex. JULY 16, 2013 PUBLIC HEARINGS Resolution Determining that Public Interest and Necessity Require the Acquisition of a Roadway Easement and Two Slope and Drainage Easements from APN 905-0002-001-01 (Portion) for the Central Parkway Extension from the Jordan Ranch Development 8:27:14 PM 6.1 Mayor Sbranti opened the public hearing. Mr. Pat Croak provided comment on this item. Mr. Kevin Fryer provided public comment on this item. Mayor Sbranti closed the public hearing. On motion of Mayor Sbranti, seconded by Cm. Gupta and by unanimous vote, the City Council adopted RESOLUTION NO. 126 - 13 RESOLUTION DETERMINING THAT THE PUBLIC INTEREST AND NECESSITY REQUIRE THE ACQUISITION OF A ROADWAY EASEMENT AND TWO SLOPE AND DRAINAGE EASEMENTS FROM APN 905-0002-01 (PORTION) FOR THE PROPOSED CENTRAL PARKWAY EXTENSION FROM THE JORDAN RANCH DEVELOPMENT CROAK PROPERTIES, L.P, PROPERTY OWNER PROPERTY LOCATION: WEST SIDE OF CROAK ROAD ASSESSOR'S PARCEL NO.: 905-0002-001-01 (PORTION) Amending Rates for Garbage Collection, Disposal, and Recycling Services Provided By Amador Valley Industries and the 2013-2014 Annual Assessment 8:46:29 PM 6.2 Mayor Sbranti opened the public hearing. No comments were made by the public on this item. Mayor Sbranti closed the public hearing. On a vote of three to two, motion to adopt the resolutions was denied. (Motion by Mayor Sbranti, seconded by Vm. Biddle; Cms. Hart, Haubert and Gupta voting no.) DUBLIN CITY COUNCIL MINUTES e'-■ 6 VOLUME 32 @ =t) REGULAR MEETING , Ycy, JULY 16, 2013 The City Council directed Staff to continue to work towards systemic change with Stopwaste on this and other upcoming issues. Underground Utility District 2013-1, Dublin Boulevard - Civic Plaza/Sierra Court to Dublin Court 9:27:10 PM 6.3 Mayor Sbranti opened the public hearing. No comments were made by the public on this item. Mayor Sbranti closed the public hearing. On motion of Cm. Hart, seconded by Vm. Biddle, and by unanimous vote, the City Council waived the reading and introduced an Ordinance Establishing Underground Utility District 2013- 01 on Dublin Boulevard — Civic Plaza/Sierra Court to Dublin Court. 9- UNFINISHED BUSINESS Cost Impacts of Prequalification of Bidders on City Projects and Implementation of Labor Compliance Program for City Projects 9:53:25 PM 7.1 By consensus, the City Council determined that Staff should utilize prequalification on City public works projects on a project-by-project basis, and utilizing the California Department of Industrial Relations model prequalification questionnaire. The City Council directed Staff to report back with recommendations regarding: 1) the monetary threshold that should be used to determine which projects should require prequalification, and 2) the types of projects that should be exempted from prequalification (for example: slurry seal, sidewalks, light pole painting). The City Council also indicated that a mechanism should be put in place to permit Staff to require prequalification on projects that fall below the established monetary threshold where Staff determines that prequalification would be appropriate. The City Council determined that the City should utilize the Department of Industrial Relation's labor compliance monitoring services on City public works projects, on a project-by-project basis. DUBLIN CITY COUNCIL MINUTES ..„#:! <y 7 VOLUME 32 a^v REGULAR MEETING 'vas- JULY 16, 2013 The City Council directed staff to report back with recommendations regarding: 1) a monetary threshold for determining when labor compliance services should be utilized on a project, and 2) potential project types that should be exempted from labor compliance requirements regardless of their cost. At- Dublin Boulevard Bikeway.Corridor Study 10:43:45 PM 7.2 Mayor Sbranti stated this item would be postponed to a future City Council meeting. Report on the Impacts of Recent General Plan Amendment Initiation Requests on the Housing Element 10:44:11 PM 7.3 By consensus, the City Council directed Staff to study an increase in the residential development capacity in the Downtown Dublin Specific Plan area. Consulting Services Agreement with Veronica Tam & Associates for the Preparation of the 2014-2022 update to the General Plan Housing Element 11:09:24 PM 7.4 On motion of Cm. Hart, seconded by Cm. Gupta, and by unanimous vote, the City Council adopted RESOLUTION NO. 127 - 13 APPROVING A CONSULTING SERVICES AGREEMENT WITH VERONICA TAM & ASSOCIATES TO PREPARE THE 2014-2022 UPDATE TO THE GENERAL PLAN HOUSING ELEMENT AND AUTHORIZING THE CITY MANAGER TO SIGN THE AGREEMENT DUBLIN CITY COUNCIL MINUTES 8 VOLUME 32 REGULAR MEETING lomx..0` JULY 16, 2013 Sales Tax Reimbursement Agreement with CJC Fallon Gateway LLC 11:11:05 PM 7.5 On motion of Cm. Hart, seconded by Cm. Haubert, and by unanimous vote, the City Council adopted RESOLUTION NO. 128 - 13 APPROVING THE SALES TAX REIMBURSEMENT AGREEMENT WITH CJC FALLON GATEWAY LLC 4 Request by Regency Centers to Participate in the Sales Tax Reimbursement Program 11:16:32 PM 7.6 On motion of Cm. Hart, seconded by Cm. Biddle, and by unanimous vote, the City Council adopted RESOLUTION NO. 129 - 13 APPROVING THE SALES TAX REIMBURSEMENT AGREEMENT WITH REGENCY CENTERS 4 Emerald Glen Recreation and Aquatic Complex Phase I Improvements 11:17:11 PM 7.7 On motion of Cm. Hart, seconded by Cm. Haubert, and by unanimous vote, the City Council authorized the City Manager to execute the Change Order to the Consultant Services Agreement with Dahlin Group Architecture; determined Public Art should be included in Phase I of the building, with Option No. 4, $220,000 from the Public Art Fund as the preferred option for funding the public art; and confirmed the composition of the Art Selection Committee proposed by Staff. DUBLIN CITY COUNCIL MINUTES _ _ 9 VOLUME 32 « ' �` ik REGULAR MEETING '+� 4` JULY 16, 2013 NEW BUSINESS Agreement with Dublin Unified School District Regarding Funding for the Renovation of the Dublin High School Tennis Complex 11:26:20 PM 8.1 Mayor Sbranti stated, "I am an employee of the Dublin Unified School District and the Educational Services Department. This is funding for something in the Facilities department so it is a separate department from which I am employed. However, I am also the tennis coach at the High School and based on that fact, that I am the tennis coach and this is a tennis facility, I will recuse myself from this item and turn the meeting over to Vm. Biddle. Mayor Sbranti left the dais and the Council Chambers. Vm. Biddle presided over the item. On motion of Cm. Gupta, seconded by Cm. Haubert, and by unanimous vote (Mayor Sbranti recused himself), the City Council adopted RESOLUTION NO. 130 — 13 APPROVING AGREEMENT BETWEEN THE CITY OF DUBLIN AND DUBLIN UNIFIED SCHOOL DISTRICT FOR THE FUNDING OF THE DUBLIN HIGH SCHOOL TENNIS COMPLEX RENOVATION PROJECT AND THE SUBSEQUENT OPERATIONS OF SAID TENNIS COMPLEX Mayor Sbranti returned to the dais. Recommendation to Form a Human Services Commission Focusing on Tri-Valley Social Service Issues 11:33:00 PM 8.2 On motion of Vm. Biddle, seconded by Mayor Sbranti and by unanimous vote, the City Council approved the creation of a Human Services Commission, and directed Staff to consider having the Commission's realm of responsibility deal with housing issues. e. Creation of the Small Business Assistance Program and Associated Memorandum of Understanding 11:54:57 PM 8.3 On motion of Cm. Haubert, seconded by Vm. Biddle and by majority vote (Cm. Hart abstaining), the City Council adopted DUBLIN CITY COUNCIL MINUTES +"tb- 10 w r VOLUME 32 4' REGULAR MEETING mar JULY 16, 2013 RESOLUTION NO. 131 — 13 APPROVING THE CREATION OF THE SMALL BUSINESS ASSISTANCE PROGRAM AND ASSOCIATED MEMORANDUM OF UNDERSTANDING Sub Area 3 General Plan and Eastern Dublin Specific Plan Amendment Study Initiation Revised Request 11:58:06 PM 8.4 Mr. Kevin Fryer, representative of the developer, provided comment on this item. On motion of Cm. Gupta, seconded by Cm. Haubert, and by unanimous vote, the City Council adopted RESOLUTION NO. 132 - 13 APPROVING INITIATION OF A GENERAL PLAN AND EASTERN DUBLIN SPECIFIC PLAN AMENDMENT STUDY TO EVALUATE CHANGING APPROXIMATELY 3 ACRES OF OPEN SPACE TO A COMBINATION OF MEDIUM AND MEDIUM-HIGH DENSITY RESIDENTIAL USES ON SUB AREA 3 OF DUBLIN RANCH (APN 985-0027-012) d Discussion of Revisions to the Rules of the Conduct of Meetings of the City Council to Allow Teleconferencing 12:10:12 AM 8.5 By consensus, the City Council agreed to allow teleconferencing by City Councilmembers at City Council meetings, in rare cases or exceptions, with the limitation of only one Councilmember per meeting, the person who notifies the City Clerk first, will be able to teleconference to the meeting. OTHER BUSINESS 12:28:58 AM Brief information only reports were provided by City Council and Staff, including committee reports and reports by City Council related meetings attended at City expense (AB1234). DUBLIN CITY COUNCIL MINUTES $014.1, 11 VOLUME 32 REGULAR MEETING '#*ala` JULY 16, 2013 Mayor Sbranti asked that Staff: 1) Bring back field configurations at Dublin Sports Grounds for further consideration; and 2) Investigate the cost and feasibility of more tennis courts or soccer fields at City parks. 4 ADJOURNMENT 10.1 There being no further business to come before the City Council, the meeting was adjourned at 12:41:16 AM in memory of Staff Sgt. Sean Diamond and our fallen troops. Minutes prepared by Caroline P. Soto, City Clerk/Records Manager. Mayor ATTEST: "Pt City Clerk/Records Manager DUBLIN CITY COUNCIL MINUTES .'`'- 12 VOLUME 32 ^m@br-D REGULAR MEETING *°6' JULY 16, 2013