HomeMy WebLinkAboutReso 132-96 Old St Ray FeeRESOLUTION NO. 132 - 96
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
ESTABLISHING FACILITY USE POLICY AND FEE SCHEDULE
FOR USE OF OLD ST. RAYMOND'S CHURCH
WHEREAS, the City of Dublin acquired the Old St. Raymond's Church from the Amador
Livermore Valley Historical Society in October of 1993; and
WHEREAS, the Old St. Raymond's Church is available for use by the public during such times
that the City is not utilizing the Church for City sponsored activities; and
WHEREAS, it is necessary to have established Facility Use Policies and Fee Schedules for use
of City facilities; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby adopt the Facility Use Policy and Fee Schedule for the Old. St. Raymond' s Church as contained
in Exhibit B.
PASSED, APPROVED AND ADOPTED this 4th day of December, 1996.
AYES: Councilmembers Barnes, Burton, Howard, Lockhart and Mayor Houston
NOES: None
ABSENT: None
ABSTAIN: None
~.Cir, Clerk
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Mayor
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The Dublin Heritage Center, located at 6600 Donlon Way in Dublin, is the site of the City's three
historical facilities: the pioneer Dublin Cemetery, Old St. Raymond's Church, and the Original Murray
Schoolhouse. During those times when the Heritage Center is not used for City sponsored programs, Old
St. Raymond's Church is available for rental by the community.
The Old St. Raymond's Church Facility Use Policy establishes rules, regulations, procedures and fees
governing the use of the Church.
CLASSIFICATIONS OF USERS
Group 1. City of Dublin
Group 2.
Public Agencies (agencies serving the City of Dublin including Alameda County, Dublin-
San Ramon Services District, Dublin Unified School District, etc.)
Group 3. Dublin Chamber of Commerce
Group 4.
Community Groups (organized non-profit groups whose membership is open to the
public and whose primary purpose is to serve the community) '~',
a) Resident (51% of membership must reside or own property within the Dublin City .... ~
Limits)
b) Non-resident
Cn:oup 5.
Private Individual or Groups (groups whose membership is not open to the public and/or
activities such as weddings, receptions, anniversaries, birthday parties, etc.)
a) Resident (reside or own property within the Dublin City Limits)
b) Non-resident
Group 6.
Commercial Groups (companies, groups, or individuals whose events have the primary
purpose of generating a profit such as training seminars, trade shows, auctions, etc.)
a) Resident (company facility must be located within the Dublin City Limits, or if
there is no company facility, person responsible for event must reside or own
property within the Dublin City Limits)
b) Non-resident
pRIORITY OF USERS
Group 1 ~ Reservations accepted up to one calendar year in advance of requested date of use.
Group 2 and Group 3 - Reservations accepted three months in advance of requested date for weekday
use; one year in advance of requested date for weekend use.
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EXHIBIT B
Gr~iip 4 and Group 5 (Resident) - Reservations accepted three months in advance of requested date for
weekday use; one year in advance of requested date for weekend use.
Group 4 and Group 5 (Non-Resident) - Reservations accepted three months in advance of requested
date for weekday use; nine months in advance of requested date for weekend use.
Group 6 - Reservations accepted three months in advance of requested date for weekday use; six months
in advance of requested date for weekend use.
RESERVATION PROCEDURE
In order to reserve the Old St. Raymond's Church, a Facility Use Application must be submitted
for approval. Approval takes 3-5 working days; you will be notified by mail as to the status of
your application.
Applications must be submitted in person at the Office of the Parks and Community Services
Department, 2nd Floor, Dublin Civic Center, 100 Civic Plaza. The applicant must be the "user"
of the facility. Identification confirming residence address will be required for those applicants
claiming resident status. For weddings, resident rate applies only to the bride, groom or parents of
the bride or groom.
Applications are accepted between the hours of 8:30 a.m. and 4:30 p.m., Monday through Friday,
holidays excepted.
Applications submitted less than 10 working days prior to the date requested will not be accepted.
CONTINUOUS USE
Continuous use of Old St. Raymond's Church is not permitted.
CANCELLATIONS
1. Cancellations must be made in writing by the person listed as applicant on the Facility Use
Application. Refunds will be handled as follows:
user.
b)
30 days or more prior to function date - forfeit deposit unless date is rebooked by another
Less than 30 days prior to function date - forfeit deposit and one-half of fees paid.
Occasionally it may be necessary to reschedule, relocate or cancel a request previously approved.
In this event, the group or individual will be given as much advance notice as possible.
PAYMENT SCHEDULE
At the time the application is submitted, the security deposit is required (see Fee Schedule).
Final payment is due no later than one month (30 days) prior to the scheduled function date.
Please call the Parks and Community Services Department at 833-6645 to schedule an
appointment.
Payments not received by this thirty (30) day deadline may result in cancellation of the function
and forfeiture of the deposit.
Security deposits will be returned by mail within 30 days of function date providing there are no
violations of the Facility Use Policy and/or excessive cleaning or damages to the facility.
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5. Payment can be made by check, money order or cash. Checks or money orders must be made 01~t
to the City of Dublin. If paying by check, the check must be dram on the account of the person
listed as the applicant on the Facility Use Application.
HOURS OF USE '~"~
The Old St. Raymond's Church is available for rental during those hours when it is not scheduled
for City sponsored activities. The Church must be vacated by 10:00 p.m. on Sunday through
Thursday, and 12 Midnight on Friday and Saturday.
The minimum reservation accepted is two hours.
Hours of use must include the mount of time needed for the function, including set-up and clean-
up.
Refunds are not given for hours not used.
Within 10 working days of function date, requests for changes in function hours are subject to
availability of attendants.
The Church must be vacated by the time specified on the Facility Use Application.
INSURANCE CERTIFICATE
Applicants shall provide insurance liability information on the City of Dublin's required form evidencing
such coverage. Such certificate shall provide bodily injury and property damage liability protection at a
minimum limit of $500,000 per occurrence. The certificate of insurance shall name the City of Dublin,
its officers and employees as the additional insured in conformance with the hold harmless agreement as
outlined in the Facility Use Application, and must specify that the user groups insurance shall be primary
to any insurance carded by the City. The certificate shall be properly executed with an original signature
of an authorized agent of the insurance company and is due at the time final payment is made. ' ....
GENERAL REGULATIONS
5.
6.
7.
8.
9.
11.
12.
Groups composed of minors must be supervised by two (2) adults for each twenty (20) minors at
all times while they are using the Church.
Facility Use Permits cannot be transferred, assigned or sublet.
Transfer of security deposits from one date to another is permitted if the request is submitted in
writing no later than sixty (60) days prior to the original date requested. (This may be done only
one time).
Decorations must be of flame-retardant material. The use of nails, tacks or staples is prohibited.
Storage is not available either before or after the event.
Tables and chairs not provided by the rental party may not be removed from the Church.
Use of candles must be approved in advance by the Fire Department.
Rice, birdseed, confetti, and like materials may not be thrown inside or outside the Church.
Tickets may not be sold at the door as an admission charge unless approved in advance.
Parking is permitted in designated parking areas only. Vehicles parked illegally will be cited.
An additional 50% will be charged for use of the Church on designated City holidays pending
availability of staff.
SMOKING IS PROHIBITED within the interior of the Church. (Resolution No. 143-89).
NOTICE OF EXISTING CONDITIONS
Restroom facilities for Old St. Raymond's Church are located in the rear of the Old Murray Schoolhouse
across the parking lot from the Church. The parking lot and driveway adjacent to the Church are currently
not paved and are composed of gravel.
.Xn.~ request Ii,r exception Io the policy miast be st, bn~itlcd in .'r'ifin.~ to tl',c (:ity Managcr, ori
de~ignce, no later than tree nt,nlh prior l, I]'ic date of use rcqucslcd. The (:it~ or I)ublin t-cseu~esi
i the right (o rc~sc to grant use o1' the ()hi SI. Raymond's (:hutch to an~ person or group if such u~ci
. is tit~cn~ctl Iobe contrary t, Ihe bcsl intcresl of Ihc Cily and/or ils rcsicJt~nts. :
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OLD ST. RAYMOND'S CHURCH
FEE SCHEDULE
GROUP 2 - PUBLIC AGENCIES
Use during regular business hours ...................................................no fee
Use outside of regular business hours .................................$ 10 per hour
Use for the purpose of fundraising .......................................$ 33 per hour
GROUP 3 - DUBLIN CHAMBER OF COMMERCE
Use during regular business hours ...................................................no fee
Use outside regular business hours .................................... $ 10 per hour
Use for the purpose of fundraising .......................................$ 33 per hour
GROUP 4 - COMMUNITY GROUPS
Use during regular business hours:
Resident ...........................................................................................no fee
Non-Resident ......................................................................$ 10 per hour
Use outside of regular business hours:
Resident ..............................................................................$ 10 per hour
Non-Resident ......................................................................$ 20 per hour
Use for the purpose of fundraising:
Resident ..............................................................................$ 33 per hour
Non-Resident ......................................................................$ 40 per hour
GROUP 5 - PRIVATE GROUPS OR INDIVIDUALS
Resident ..............................................................................$ 50 per hour
Non-Resident ......................................................................$ 60 per hour
GROUP 6 - COMMERCIAL
Resident ..............................................................................$ 67 per hour
Non-Resident ......................................................................$ 80 per hour
SECURITY DEPOSIT
A $ 100.00 Security Deposit is due at the time that the application is
submitted. The Security Deposit is refundable provided that there are no
violations of the Facility Use Policy and/or excessive cleaning or
damages to the facility.
SPECIAL WEDDING PACKAGE
The Wedding Package is all inclusive and includes the following:
Use of the Church and the restrooms in the Old Murray Schoolhouse for
a maximum of five hours (two hours for setting up, one hour for the
wedding ceremony, one hour post-ceremony clean up and one hour for
the rehearsal). Services of the building attendant, custodial staff, and
the site coordinator.
Fees:
Resident ........................................................................................$250.00
Refundable Security Deposit .........................................................$100.00
Non-Resident ................................................................................$300.00
Refundable Security Deposit .........................................................$100.00