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Home My WebLink About4 DRAFT Minutes 01-21-2009 k PARKS AND COMMUNITY SERVICES COMMISSION SPECIAL MEETING* Draft Minutes CITY OF DUBLIN January 21, 2009 The January 21, 2009 special meeting of the Parks & Community Services Commission was called to order at 7:06 p.m. at the Dublin Civic Center, Dublin, California, by Vice Chair Jones. PLEDGE OF ALLEGIANCE Vice Chair Jones led the Pledge of Allegiance. ROLL CALL Commissioners (Cm.) Present: Jones, Guarienti, Elias, Muetterties, Totaro, Van Loon Commissioners Absent: None ORAL COMMUNICATIONS 3.1 Oath of Office Ms. Caroline Soto, City Clerk, administered the Oath of Office to newly appointed Commissioner Totaro. 3.2 BRIEF INFORMATIONAL ONLY REPORTS FROM SENIOR CENTER AND YOUTH ADVISORY COMMITTEES Senior Center Advisory Committee Ms. Diane Bonetti reported on the discussions at the recent Senior Center Advisory Committee meeting. She pointed out that Senior Center attendance has significantly increased over the past four years. She further reported on fall 2008 workshops and events that were held at the Senior Center. Youth Advisory Committee Cm. van Loon reported on the progress of the Committees' work on its Fiscal Year 2008/2009 Goals and Objectives. 3.3 PUBLIC COMMENTS -None APPROVAL OF MINUTES—December 15,2008 On a motion by Cm. Elias, seconded by Cm. Guarienti, and by a vote of 5-0-1 with Cm. Totaro abstaining, the Commission voted to approve the minutes of December 15, 2008. As the newly sworn-in Commissioner, Cm. Totaro abstained from the vote. WRITTEN COMMUNICATIONS—None PUBLIC HEARING—None DRAFT P&CSC Special Meeting Minutes — January 21, 2009 Page 2 of 4 UNFINISHED BUSINESS -None NEW BUSINESS 8.1 ELECTION OF CHAIRPERSON AND VICE CHAIRPERSON Ms. Diane Lowart, Parks & Community Services Director, presented the specifics of the item as outlined in the Staff Report. Vice Chair Jones opened the floor to nominations for Chairperson. Cm Guarienti nominated Vice Chair Jones for Chairperson. Cm. Muetterties seconded the nomination. By a vote of 6-0-0, the Commission unanimously voted to elect Vice Chair Jones as the Commission Chairperson. Chair Jones opened the floor to nominations for Vice Chairperson. Cm. Elias nominated Cm. Guarienti for Vice Chairperson. Cm. Muetterties seconded the nomination. By a vote of 6-0-0, the Commission unanimously voted to elect Cm. Guarienti as the Commission Vice Chairperson. 8.2 COMMITTEE APPOINTMENTS Ms. Diane Lowart, Parks & Community Services Director, presented the specifics of the item as outlined in the Staff Report. After brief discussion, the Commission made the following committee appointments: Senior Center Advisory Committee Representative: Vice Chair Guarienti Alternate: Chair Jones Youth Advisory Committee Representative: Cm. Van Loon Alternate: Chair Jones Youth Sports Liaison Committee Representative: Cm. Elias Alternate: Cm. Totaro Special Events Logistics Committee Representative: Cm. Muetterties Alternate: Vice Chair Guarienti 8.3 GOALS & OBJECTIVES DRAFT P&CSC Special Meeting Minutes — January 21, 2009 Page 3 of 4 Ms. Diane Lowart, Parks & Community Services Director, presented the specifics of the item as outlined in the Staff Report. Cm. Elias asked about continuing the preschool program at the Emerald Glen Activity Center. Mr. Paul McCreary, Assistant Director of Parks and Community Services, explained that conservative projections anticipate less than 100% registration at both sites, which could result in a loss of revenue if both sites remain open. Cm. Elias asked if the concept of the Emerald Glen Recreation and Aquatic Center/Community Center includes potential space for a preschool program. Mr. McCreary stated that a preschool program is planned for the future Community Center, which is the final phase of Emerald Glen Park. Cm. Totaro asked if the construction of the Fallon Sports Park Phase I could become an Objective for Fiscal Year 2009-2010. Ms. Lowart explained that the construction would be included under the Capital Improvement Program. Cm. Totaro asked if the objective to "Assess potential for joint project/facility improvements at Dublin High School" could be expanded to consider the potential of the Nielson property. Ms. Lowart stated that the Commission could, as a whole, add "and other school sites" to the objective. She explained that the Master Joint Use Agreement provides flexibility for the City to enter into separate agreements. Cm. Muetterties asked why the Dublin Historical Park was not on the list of Preliminary Goals & Objectives. Ms. Lowart explained that the Dublin Historical Park project is already under construction and is included in the Capital Improvement Program. She added that the Heritage and Cultural Arts Commission does have some objectives specifically related to operational procedures of the Historic Park and Kolb Properties once the construction is complete. Cm. Elias asked about funding for future phases of projects when there is the potential for funding sources to decrease. Ms. Lowart explained that in the case where project funding is lacking, the City Council has the opportunity to make decisions on how funding can be accomplished. Some of the opportunities include loaning projects money from the General Fund, or asking the voters to fund projects by paying special taxes or assessments. She added that on an annual basis as part of the budget process, potential development projects are assessed to determine timing and the amount of funding that will be received from Public Facility Fees. This assists Staff in determining timing and priority for capital projects. Chair Jones asked if the City is breaking-even on its new programs. Ms. Lowart said that most programs cover their direct cost and explained that the majority of the programs/classes offered have minimum enrollment requirements that must be met before the program/class can begin. Vice Chair Guarienti discussed ideas for completing Objective #9. He suggested amending Objective #9 to read "Work with EBRPD to complete negotiations for land acquisitions or obtain conservation easement to provide public access in the western hills for an Open Space Area." Cm. Totaro suggested adding an objective concerning the park element of the Camp Parks redevelopment plan. He stated that he would like to see a Veterans Memorial constructed in a park on the Camp Parks property. Ms. Lowart stated that the Planning Division of the Community Development Department is currently working towards establishing a Specific Plan for the Camp Parks property that will identify potential park sites including the large central park. Once the Specific Plan is completed, the Parks Commission can give specific input on uses for the park. She added that it is probably premature to add an objective to the list at this time. DRAFT P&CSC Special Meeting Minutes — January 21, 2009 Page 4 of 4 Cm. Totaro asked about improvements for the Dublin Sports Grounds in 2010-2011. Ms. Lowart stated that the City has an opportunity to apply for funding under the East Bay Regional Park District Measure WW and that Staff could identify the Dublin Sports Grounds as a project to be considered in application for the funding. On a motion by Vice Chair Guarienti, seconded by Cm. Muetterties, and by a vote of 6-0-0, the Commission unanimously voted to rate and rank the Preliminary Goals and Objectives 2009-2010 as recommended by Staff with the following amendments: • Change Objective 45 to read "Expand fitness and wellness classes (aerobics, yoga, pilates, cardio, outdoor recreation, etc.) and create flexible participation options"; • Change Objective #8 to read "Assess potential for joint project/facility improvements at Dublin High School and other Dublin Schools as appropriate", and change the ranking to 99; • Change Objective 49 to read "Work with EBRPD to complete negotiations for land acquisition or obtain conservation easement to provide public access in the western hills for an Open Space Area", and change the ranking to #10; • Change the ranking of Objective 410 to #11; • Change the ranking of Objective#11 to #12; and • Change the rating of Objective #12 to High and move the ranking to #8. OTHER BUSINESS 9.1 BRIEF INFORMATION ONLY REPORTS FROM PARKS & COMMUNITY SERVICES COMMISSIONERS AND/OR STAFF Cm. Totaro reported on his attendance last week at the Youth Sports Liaison meeting. Cm. Elias reported that he is doing work on behalf of Bay Area Senior Games scheduled for August 2009. Vice Chair Guarienti reported on his attendance at the Senior Center Advisory Committee meeting, the Public Workshop for the Emerald Glen Recreation and Aquatic Complex, and the New Year's Bash Luncheon at the Senior Center. Chair Jones reported that the Dublin Lions Club would donate money to the Dublin Youth Fee Assistance Program. Ms. Lowart provided status updates on Fallon Sports Park, Dublin Historic Park, and Shannon Community Center. ADJOURNMENT Being no further business, the meeting adjourned at 8:47 p.m. Respectfully submitted, Rhonda Franklin Administrative Technician APPROVED: Chairperson