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HomeMy WebLinkAbout12-14-2009 Approved PCSC Minutes PARKS AND COMMUNITY SERVICES COMMISSION SPECIAL MEETING Draft Minutes CITY OF DUBLIN December 14, 2009 The December 14, 2009 meeting of the Parks & Community Services Commission was called to order at 7:05 p.m. at the Dublin Civic Center, Dublin, California, by Chair Jones. PLEDGE OF ALLEGIANCE Chair Jones led the Pledge of Allegiance. ROLL CALL Commissioners (Cm.)Present: Jones, Guarienti, Arcuri, Elias, Totaro Commissioners Absent: Muetterties ORAL COMMUNICATIONS 3.1 BRIEF INFORMATIONAL ONLY REPORTS FROM SENIOR CENTER AND YOUTH ADVISORY COMMITTEES Senior Center Advisory Committee Mr. Tim Pedersen reported that the Committee discussed the Parks and Community Services FY 2010- 2011 Preliminary Goals & Objectives, expanding the Senior Center's ping-pong program, ideas for public gathering locations for teens, and the value of establishing intergenerational programs for teens and older adults. He closed by providing an update on upcoming events and activities at the Senior Center. Youth Advisory Committee Cm. Arcuri reported that the Committee discussed fundraising opportunities for the Youth Fee Assistance Program and other programs, the future of the "DubTownTeens" website, the tutoring program, and the FY 2010-2011 Preliminary Goals & Objectives. 3.2 PUBLIC COMMENTS—None APPROVAL OF MINUTES—November 16, 2009 On a motion by Cm. Elias, seconded by Cm. Totaro, and by a vote of 3-0-2 with Cm. Arcuri and Vice Chair Guarienti abstaining, and Cm. Muetterties absent, the Commission voted to approve the minutes of November 16, 2009 as presented. Cm. Arcuri and Vice Chair Guarienti abstained from the vote due to their absence during the November 16, 2009 meeting. WRITTEN COMMUNICATIONS—None PUBLIC HEARING —None UNFINISHED BUSINESS—None Draft P&CSC Meeting Minutes — December 14, 2009 Page 2 of 4 NEW BUSINESS 8.1 SPORTS FIELD USE POLICY AND RENTAL FEE SCHEDULE Mr. Rich Jochner, Recreation Supervisor, presented the specifics of the item as outlined in the Staff Report. Mr. Scott Schoenthal, President of Dublin United Soccer League (DUSL), discussed his reasons for requesting that the fees for Dublin youth sports groups be reduced. Cm. Elias asked if DUSL would use the soccer fields at Fallon Middle School if the soccer fields at Dublin Sports Grounds were not available. Mr. Schoenthal stated that due to specific soccer field requirements, they are unable to utilize the Fallon Middle School soccer fields. Vice Chair Guarienti asked about the DUSL's preferred field of use. Mr. Schoenthal explained that the synthetic turf field is preferred for the older age groups, as well as for year round use. Cm. Totaro disclosed that he has coached for DUSL and his child has participated in DUSL. He suggested that the fee for the synthetic turf field for Dublin youth sports leagues be reduced towards the fee for the grass fields. He stated that he expected the Measure WW funds that were used for the synthetic turf field to subsidize the synthetic turf field fee for Dublin youth sports leagues. Cm. Elias disclosed that his child has participated in DUSL in the past. He explained that that he does not agree with lowering the fees for the synthetic turf fields to match the fee for the grass fields. He asked about the frequency of fee schedule re-evaluations. Ms. Diane Lowart, Parks & Community Services Director, stated that there is not a set schedule for how often facility use policies or fee schedules are re- evaluated. Vice Chair Guarienti stated that he agrees with the recommendation of Staff as proposed, and agrees that the policy should be re-evaluated in one year. Cm. Arcuri agreed with Vice Chair Guarienti. Cm. Totaro clarified that he is not proposing that the fee for the synthetic turf field match the fee for the grass fields, but is proposing that the synthetic turf field fee be reduced as much as possible. Chair Jones suggested increasing the fees for the grass fields and increasing the synthetic turf field fees for some of the other groups in order to offset the synthetic turf field fee for the Dublin youth sports leagues. He stated that a synthetic turf field fee of twenty dollars per hour for Dublin youth sports leagues would be acceptable for the first year. Cm. Totaro reiterated his expectation of the Measure WW funds to subsidize the synthetic turf field fee for Dublin youth sport leagues. Chair Jones suggested increasing the synthetic turf field fee for Group 5 users and maintaining the fee structure so that the synthetic turf field can be replaced when necessary. He reiterated his suggestion that a synthetic turf field fee of twenty dollars per hour for Dublin youth sports leagues would be acceptable for the first year and that the fee of six dollars per hour for grass fields should be increased. Draft P&CSC Meeting Minutes — December 14, 2009 Page 3 of 4 Vice Chair Guarienti made a motion to accept Staff's recommendations as presented with a re-evaluation of the fees in one year. The motion did not receive a second and failed. Cm. Totaro made a motion to change the synthetic turf field fee for Group 1 and Group 2A to fifteen dollars per hour, and to increase the synthetic turf field fee by 20% for Group 4 and Group 5. The motion did not receive a second and failed. On a motion by Cm. Elias; and seconded by Cm. Arcuri; and by a vote of 4-1-0 with Cm. Muetterties absent; and with the following amendments: change the synthetic turffield fee for Group 1 and Group 2A to $20, increase the synthetic turf field fee for Group 4 and Group 5 non-residents by 20%, and re- evaluate the fee schedule in one year; the Commission voted to recommend approval of the proposed Sports Field Use Policy to the City Council. 8.2 STAGER COMMUNITY GYMNASIUM USE POLICY AND RENTAL FEE SCHEDULE Mr. Rich Jochner, Recreation Supervisor, presented the specifics of the item as outlined in the Staff Report. Cm. Totaro asked if the Catholic Youth Organization provided any feedback on the proposed policy, and Mr. Jochner said no. On a motion by Cm. Elias, seconded by Vice Chair Guarienti, and by a vote of 5-0-0 with Cm. Muetterties absent, the Commission voted to recommend approval of the proposed Stager Community Gymnasium Use Policy to the City Council. 8.3 PARKS AND COMMUNITY SERVICEES GOALS AND OBJECTIVES Ms. Diane Lowart, Parks and Community Services Directory, presented the specifics of the item as outlined in the Staff Report. Cm. Totaro asked about FY 2009-2010 objective #9. Ms. Lowart stated that Staff is in the process of gathering information and is working towards bringing a Staff Report to the Commission in February 2010. Cm. Elias asked how the ongoing maintenance of the City's parks fits into the City's Ten Year Strategic Plan. Ms. Lowart explained that the ongoing maintenance of the City's parks is a part of the City's ongoing operational costs. Cm. Elias asked about the timeline for the opening of Fallon Sports Park. Ms. Lowart explained that Staff is working towards with the contractors for an anticipated opening date in July 2010. Cm. Totaro asked about the key elements of a park that must be completed before a park could be opened to the public. Ms. Lowart explained that elements such as concurrence from the contractor, parking, access, and public utilities such as water and electricity, must be available before a park can be opened to the public. Cm. Totaro asked how a proposed adult soccer league would be prioritized with the youth leagues. Ms. Lowart stated that Staff would work towards balancing the use of the field use among leagues. P&CSC Meeting Minutes — r ember 14, 2009 Page 4 of 4 Cm. Totaro asked why FY 2010-2011 objective # 12 was moved from high priority to medium priority. Ms. Lowart stated that the change in priority was due to the availability of funds to establish a location with a teen presence. Vice Chair Guarienti suggested different ideas for additional promotional campaigns for the City's activities and events. Ms. Lowart stated that Staff members in the City Manager's Office are working on an improved communications plan for the City. Cm. Elias suggested that, in addition to promoting activities and events, the City should also promote the results of activities and events. On a motion by Vice Chair Guarienti, seconded by Cm. Totaro, and by a vote of 5-0-0 with Cm. Muetterties absent, the Commission voted to rate the Preliminary Goals and Objectives for 2010-2011 as presented by Staff. OTHER BUSINESS 9.1 BRIEF INFORMATION ONLY REPORTS FROM PARKS & COMMUNITY SERVICES COMMISSIONERS AND/OR STAFF Cm. Totaro expressed his concerns regarding the fencing at Fallon Sports Park. Cm. Elias expressed his concerns regarding the maintenance of the tennis courts at Emerald Glen Park. Vice Chair Guarienti reported that he attended the Bikeways Project Workshop, and the East Bay Regional Park District Board Meeting regarding the Martin Canyon Creek California Environmental Quality Act document. Ms. Lowart reported on the holiday events and activities. ADJOURNMENT Being no further business, the meeting adjourned at 9:15 p.m. Res fully submitted Rhonda Franklin Administrative Technician