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Home My WebLink About07-20-2009 Approved PCSC Minutes PARKS AND COMMUNITY SERVICES COMMISSION REGULAR MEETING Minutes CITY OF DUBLIN July 20, 2009 The July 20, 2009 meeting of the Parks & Community Services Commission was called to order at 7:00 p.m. at the Dublin Civic Center, Dublin, California, by Chair Jones. PLEDGE OF ALLEGIANCE Chair Jones led the Pledge of Allegiance. ROLL CALL Commissioners (Cm.) Present: Jones, Guarienti, Arcuri, Muetterties, Totaro Commissioners Absent: Elias ORAL COMMUNICATIONS 3.1 OATH OF OFFICE BY CITY CLERK TO NEWLY APPOINTED COMMISSIONER, MS. ANNIE ARCURI Ms. Caroline Soto, City Clerk, administered the Oath of Office to Cm. Arcuri. 3.2 BRIEF INFORMATIONAL ONLY REPORTS FROM SENIOR CENTER AND YOUTH ADVISORY COMMITTEES Senior Center Advisory Committee Mr. Martin Baron reported that the Advisory Committee held its first regular meeting at the Dublin Senior Center on July 2, 2009. The Advisory Committee discussed an overview of the spring 2009 activities, the proposed program fee increases, and the Advisory Committee's accomplishments during the spring quarter as related to the Advisory Committee's two-year strategic plan. Starting in September 2009, the Dublin Senior Center will be open on Saturday mornings from 8:30 a.m. to 12:00 noon. Youth Advisory Committee Cm. Arcuri reported that the Advisory Committee's first meeting included an ice-breaker activity, election of the Chair and Vice-Chair, and discussions on Advisory Committee expectations and events planning. 3.3 PUBLIC COMMENTS Ms. Lorri Polon, Recreation Coordinator, provided an update on the planned events for the Day on the Glen Festival being held September 19 and 20, 2009. APPROVAL OF MINUTES—June 15, 2009 On a motion by Cm. Guarienti, seconded by Cm. Muetterties, and by a vote of 4-0-1 with Cm. Elias absent, the Commission voted to approve the minutes of June 15, 2009 as presented. As the newly sworn- in Commissioner, Cm. Arcuri abstained from the vote. P&CSC Meeting Minutes — July 20, 2009 Page 2 of 4 WRITTEN COMMUNICATIONS—None PUBLIC HEARING 6.1 AMENDMENTS TO FEE RESOLUTIONS Mr. Paul McCreary, Assistant Director of Parks and Community Services, presented the specifics of the item as outlined in the Staff Report. Cm. Muetterties asked for clarification on the fees for the Father's Day Picnic and the Family Campout. Mr. McCreary clarified that Staff is proposing to change the fee structure from per family to per person. Vice Chair Guarienti observed that the proposed fees for the Adult Daily Admission 15-swim pass and the Adult Lap Swim 15-swim pass are the same. Based on this, Vice Chair Guarienti proposed that the same fee structure be applied for Senior fees in the same categories. He proposed that the fees for the Senior Daily Admission 15-swim pass and the Senior Lap Swim 15-swim pass also be equal. Mr. McCreary indicated that was feasible. Vice Chair Guarienti suggested at the Community Golf Tournament to pair the Dinner Only option with an activity, such as the putting contest, which was only available to registered tournament players. He further suggested increasing the proposed fees for the Adult and Teen/Senior Golf Tournament. Cm. Totaro asked about the attendance for the Father's Day Picnic. Mr. McCreary stated that about 140 people attended the picnic this year. Cm. Totaro asked about the proposed fees for the Father's Day Picnic and the Family Campout in comparison to the current fees. Mr. McCreary stated that Staff used the per person fee at this year's Father's Day Picnic and it worked better for the event. After further discussion on the fees for the Community Golf Tournament, the Commissioners proposed to leave the fees as presented. Cm. Totaro asked if the fees could be revisited at a later date, and Mr. McCreary said yes. Cm. Totaro asked about the difference in the St. Patrick's Day Festival resident and non-resident fees for Commercial Vendors. Mr. McCreary explained that the fee difference is due to the limited number of spaces available for Commercial Vendors at the event. On a motion from Vice Chair Guarienti, seconded by Cm Totaro, and by a vote of 5-0-0 with Cm. Elias absent, and with an amendment to change the Senior fees for the Daily Admission I5-swim pass and the Lap Swim I5-swim pass to $30.00 and $45.00 for residents and non-residents respectively, the Commission voted to approve a resolution Adopting a Master Fee Schedule for Parks and Community Services Department Programs and Services. UNFINISHED BUSINESS 7.1 PARKS AND COMMUNITY SERVICES COMMISSION RESPONSIBILITIES Ms. Diane Lowart, Parks and Community Services Director, presented the specifics of the item as outlined in the Staff Report. Vice Chair Guarienti stated that based on the experience gained in the first year, the second consecutive year in the position of chairperson could be the best year. P&CSC Meeting Minutes — July 20, 2009 Page 3 of 4 The Commission discussed the pros and cons of limiting the chairperson to not serve in the position for two consecutive years, and Ms. Lowart provided clarification on the proposed rule as needed. On a motion by Vice Chair Guarienti, seconded by Cm. Totaro, and by a vote of 5-0-0 with Cm. Elias absent, and with an amendment to change Section V, Subsection A to read "... The Commission shall, unless no Commissioners meet the criteria, elect commissioners to the positions that have not previously served in the position and that have not declined the appointment, with the intent that no one should serve in the position for no more than two consecutive years", the Commission voted to recommend to the City Council revisions to Section V and Section VII of the Parks and Community Services Commission Bylaws. NEW BUSINESS 8.1 SPRING 2009 QUARTERLY REPORT Mr. Paul McCreary, Assistant Director of Parks and Community Services, presented the specifics of the item as outlined in the Staff Report. Cm. Totaro asked about the decrease in participation for youth tennis. Mr. McCreary stated that he would look into the reasons for the decrease. Cm. Totaro expressed concern about the efforts to provide classes that result in getting cancelled due to low registration. He wondered if Staff should place more focus on the core classes that regularly have adequate attendance. Mr. McCreary stated that based on the Department's Strategic Plan, over the next year Staff would be focusing on scheduling core services during high demand times. Vice Chair Guarienti complimented Staff on the Staff Report. He suggested that Staff also look at the trends among the different classes. 8.2 2009 COMMUNITY GOLF TOURNAMENT RECAP Mr. Paul McCreary, Assistant Director of Parks and Community Services, presented the specifics of the item as outlined in the Staff Report. Cm. Muetterties asked how this year's event compares to last year's event. Mr. McCreary explained that this year's event made a profit while last year's event did not make a profit. Cm. Totaro stated that moving the date back may generate more teen participation. Mr. McCreary stated that Staff would consider other dates, such as school holidays, that could generate more teen participation. Cm. Arcuri stated that she had not heard about the event. She stated that the best way for students to hear about events is by word-of-mouth. Vice Chair Guarienti stated that the marketing aspect for events is critical. He further stated that the event should be promoted primarily as a fundraiser for the Youth Fee Assistant Program. Chair Jones stated that Mondays and Fridays would be good days for a fundraising event, especially for working adults who may need to take time off of work to participate. P&CSC Meeting Minutes — J 20, 2009 Page 4 of 4 OTHER BUSINESS 9.1 BRIEF INFORMATION ONLY REPORTS FROM PARKS & COMMUNITY SERVICES COMMISSIONERS AND/OR STAFF Vice Chair Guarienti reported that he attended the Tri-Valley Commissioners Dinner, was interviewed for the `Around Dublin Blog', and attended one of the Summer Concerts. He complimented Staff on the Nature Day Camp program. Cm. Muetterties reported that she attended the Tri-Valley Commissioners Dinner. Ms. Lowart reported on upcoming special events, and informed the Commission that Chair Jones would be accepting the National Parks and Recreation Month proclamation at the July 21, 2009, City Council meeting. She reported that the Fallon Sports Park and Dublin Historic Park projects are going according to schedule. ADJOURNMENT Being no further business, the meeting adjourned at 8:50 p.m. Respectfully submitted, Rhonda Franklin Administrative Technician APPROVED: