The URL can be used to link to this page

Home My WebLink About05-18-2009 Approved PCSC Minutes PARKS AND COMMUNITY SERVICES COMMISSION REGULAR MEETING Minutes CITY OF DUBLIN May 18, 2009 The May 18, 2009 meeting of the Parks & Community Services Commission was called to order at 7:00 p.m. at the Dublin Civic Center, Dublin, California, by Vice Chair Guarienti. PLEDGE OF ALLEGIANCE Vice Chair Guarienti led the Pledge of Allegiance. ROLL CALL Commissioners (Cm.) Present: Guarienti, Elias, Muetterties, Totaro, Van Loon Commissioners Absent: Jones ORAL COMMUNICATIONS 3.1 BRIEF INFORMATIONAL ONLY REPORTS FROM SENIOR CENTER AND YOUTH ADVISORY COMMITTEES Senior Center Advisory Committee Mr. Martin Baron reported on the Committee's adopted Mission, Vision, Guiding Values, Strategies, and Strategic Plan for its two-year term. He further reported on the outcome of the Committee meeting held at "The Groves", an apartment complex for those 55 years of age and better; and the upcoming events for the Senior Center. Youth Advisory Committee Cm. Van Loon reported on the last meeting held in April, the plans for the end-of-the-year excursion to be held on May 30, 2009, and the outcome of the Dub Town Jam event. 3.2 PUBLIC COMMENTS - None APPROVAL OF MINUTES —April 20, 2009 On a motion by Cm. Muetterties, seconded by Cm. Elias, and by a vote of 4-0-0, with Chair Jones and Cm. Van Loon absent, the Commission voted to approve the minutes of April 20, 2009, as presented. WRITTEN COMMUNICATIONS —None PUBLIC HEARING—None UNFINISHED BUSINESS -None P&CSC Meeting Minutes — May 18, 2009 Page 2 of 4 NEW BUSINESS 8.1 SENIOR CENTER FOOD SERVICE PROGRAM Mr. Paul McCreary, Assistant Director of Parks and Community Services, presented the specifics of the item as outlined in the Staff Report. Cm. Totaro asked if the program, with existing Staff levels, could accommodate more customers. Mr. McCreary stated that the program is currently accommodating about 28 customers per day, but could take up to 50 customers per day. Cm. Muetterties asked if the program offered any incentives to promote the program. Mr. McCreary stated that incentives for the program have not been implemented, but that Staff would consider the idea. Cm. Muetterties agreed that now is not the time to modify the food service programs. Vice Chair Guarienti commented that the purpose of the lunch program is not to compete with restaurant establishments, but to provide good food at very affordable prices. On a motion by Cm. Elias, seconded by Cm. Totaro, and by a vote of 4-0-0, with Chair Jones and Cm. Van Loon absent, the Commission voted to recommend to the City Council that the Senior Center food service programs not be modified at this time. 8.2 2ND ANNUAL DUBLIN COMMUNITY GOLF TOURNAMENT Mr. Paul McCreary, Assistant Director of Parks and Community Services, presented the specifics of the item as outlined in the Staff Report. Cm. Totaro asked about registration for the event. Mr. McCreary stated that registration is currently open and that there are many returning participants. Cm. Elias asked about the anticipated proceeds if the event sold out. Mr. McCreary stated that the anticipated proceeds from a sold-out event would be approximately$2,500. 8.3 PARKS AND COMMUNITY SERVICES COMMISSION RESPONSIBILITIES Ms. Diane Lowart, Parks and Community Services Director, presented the specifics of the item as outlined in the Staff Report. Cm. Muetterties suggested that the sentence "The secretary to the Commission will be the City Manager or his designee" be changed to "The secretary to the Commission will be the City Manager or his/her designee." Cm. Muetterties asked what prompted this review of the Commission Responsibilities. Ms. Lowart explained that the City Council received a suggestion from the Planning Commission and thought it would be a good idea for each of the Commissions and Committees to review and validate their particular scope of responsibilities. Cm. Elias suggested the inclusion of a mandated joint meeting with the Senior Center Advisory Committee and/or the Youth Advisory Committee. Ms. Lowart stated that joint meetings could be accomplished without adding a requirement to the Bylaws. P&CSC Meeting Minutes — May 18, 2009 Page 3 of 4 Cm. Totaro asked if there have been discussions on the term length for Commissioners. Ms. Lowart explained that the number of consecutive terms a Commissioner can serve was recently limited to two- four year terms. Vice Chair Guarienti asked about the update(s) that were made to Bylaws and Rules of Procedure dated September 2, 2008. Ms. Lowart explained that the update clarified the requirement that Commissioners must reside in the City of Dublin. Vice Chair Guarienti suggested adding a requirement for one member of the Commission to be a senior and/or a member of the Senior Center Advisory Committee. He also suggested adding that the Commission be responsible for not only making recommendations to the Department Strategic Plan, but also reviewing the Plan on an annual basis. Ms. Lowart stated that the Parks & Community Services Department Strategic Plan recommends an annual review but this could also be added to the bylaws. She further stated that if the Commission recommends the requirement of a senior member on the Commission, Staff would take the recommendation to the City Council. Cm. Elias stated that the Commission is currently representative of the senior population, thus a mandate for a senior member on the Commission is not necessary. He stated that he would like to see more interaction between the Commission and the Senior Center Advisory Committee and Youth Advisory Committee. Ms. Lowart stated that Staff would duly consider the idea. On a motion by Vice Chair Guarienti, seconded by Cm. Muetterties, and by a vote of 5-0-0 with Chair Jones absent, the Commission voted to recommend to the City Council that the Parks and Community Services Commission Bylawas and Rules of Procedure — General Responsibilities of the Commission section be amended to add "and annual review of the Parks and Community Services Strategic Plan.." OTHER BUSINESS 9.1 BRIEF INFORMATION ONLY REPORTS FROM PARKS & COMMUNITY SERVICES COMMISSIONERS AND/OR STAFF Cm. Muetterties reported that she attended the Volunteer Recognition Luncheon. Cm. Van Loon reported that his Senior Class Banquet was held at the Shannon Community Center. Cm. Elias reported that he attended the quarterly Youth Sports Advisory Committee meeting. Cm. Totaro reported that the Pleasanton Lacrosse Club recently moved one of its games from Hart Middle School in Pleasanton to Dublin High School in Dublin. Vice Chair Guarienti reported that he attended the Bikeways Project Workshop, the Volunteer Recognition Luncheon, and visited the John Green exhibit at the Dublin Heritage Center. Ms. Lowart reported on the participation of Staff on the Bike to Work Day, the status of the Youth Advisory Committee and Student Representative to the Parks and Community Services Commission recruitment process, the status of the snack bar and restrooms renovation at the Dublin Sports Grounds, status of the City's applications for funding through Measure WW, status of the Fallon Sports Park construction, status on the construction of the Dublin Historic Park, and noted that the Commission would P&CSC Meeting Minutes — I j 18, 2009 Page 4 of 4 be receiving the invitations to the Tri-Valley Commissioners and Board Members Dinner on June 18, 2009, at the Shannon Community Center. Mr. McCreary reported on the outcome of the Dub Town Jam event, the Shannon Community Center's first public rentals, and marketing efforts to promote the City's summer programs and activities. ADJOURNMENT Being no further business, the meeting adjourned at 8:00 p.m. Respectfully submitted, Rhonda Franklin Administrative Technician APPROVED: