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Home My WebLink About8.2 Overview of P&CS Budget OF D11�� i982 AGENDA STATEMENT PARKS AND COMMUNITY SERVICES COMMISSION �'�LIFOR�I� MEETING DATE: October 19, 2009 SUBJECT: Overview of Parks and Community Services Budget Report by Paul McCreary, Assistant Director of Parks and Community Services ATTACHMENTS: Fiscal Year 2009-2010 Workload Measures RECOMMENDATION: Receive report FINANCIAL STATEMENT: None DESCRIPTION: In June, the City Council adopted the Fiscal Year (FY) 2009-2010 budget. The budget hearing culminated a six month process of establishing City Council Goals and Objectives and preparing budget estimates. The following table summarizes the FY 2009-2010 Parks and Community Services operational budget: Revenue from Program Fees $1,541,619 Revenue from Facility and Field Rentals $249,791 Revenue from Contributions/Sponsorships $71,850 Total Revenue $1,863,260 Total Expenditures $4,053,696 Net Cost to the City's General Fund $2,190,436 The Parks and Community Services budget provides for the planning and administration of a comprehensive program of recreational opportunities for all ages in the following budget areas: • Recreation Administration • Community Events &Festivals • Community Facility Operations • Senior Center Operations and • Family Services Programs • Preschool • Recreational Activities & Classes • Teens • Swim Center Operations and • Sports Programs • Community Gymnasium Operations COPIES TO: ITEM NO.: 8.2 G:\PARKS COMMISSION\AGNDSTMT\2009\10-19 PCS Budget Overview.doc The Parks and Community Services budget also provides for the management and operation of the Dublin s Senior Center, Dublin Swim Center, Stager Community Gymnasium, Emerald Glen Activity Center, and the new Shannon Community Center. The budget also provides funding to coordinate use of the Dublin Public Library Community Room, Dublin Civic Center Regional Meeting Room and Council Chambers, Old St. Raymond's Church, City sports fields, the Emerald Glen Group Picnic area, and Dublin Unified School District athletic fields and facilities. The budget includes funding for 16.6 permanent employees, which is an increase of 0.6 full-time equivalents (FTE) compared to the prior year. The Department absorbed a half-time position that was being eliminated in another Department due to budget cuts. This position was added to handle the 30% increase in facility rental permits over the past three years, and to handle the anticipated increase from the opening of the Shannon Community Center. In addition the Department is funding 10% of a position in another Department that will assist with records retention and scanning. In addition to the 16.6 permanent positions, the budget includes 59,318 hours (28.5 FTE) for temporary and seasonal employees. During the peak seasons the Department has over 180 temporary employees on payroll. The FY 2009-2010 Parks and Community Services budget will help accomplish the following high priority City Council objectives: 1. Develop Program Pricing and Cost Recovery Policy. 2. Expand preschool program to offer classes at both Shannon Community Center and Emerald Glen Activity Center for the 2009-2010 school year. 3. Expand use of the Senior Center on Saturday mornings for programs and classes. 4. Expand fitness and wellness classes (aerobics, yoga, pilates, cardio, outdoor recreation, etc.) and create flexible participation options. 5. Expand cooking and nutrition classes. 6. Offer babysitting programs during key hours to encourage participation in classes and programs by adults with children. 7. Study the feasibility of developing a Lacrosse team, classes, training for youths, etc. In addition, the Current Service Level budget supports the following strategies from the Parks and Community Services Strategic Plan: 1. Promote and support environmental stewardship and protect environmental resources. 2. Implement programs that are popular with the core customer market segments and are responsive to community needs and industry trends. 3. Position programs and service delivery to be unique, competitive and responsive. 4. Reduce barriers to participation in Department programs and services. 5. Maximize effectiveness of communication with existing and potential customers. At the meeting Staff will provide the Commission with a more detailed overview of the budget and the net cost for the various program areas. RECOMMENDATION: Staff recommends that the Parks and Community Services Commission receive the report. Page 2 of 2 FY 2009-2010 PARKS & COMMUNITY SERVICES WORKLOAD/PERFORMANCE MEASURES INDICATOR ACTUAL 07-08 BUDGET 08-09 ACTUAL 08-09 BUDGET 09-10 Family Services After School Recreation 180/day 180/day 167/day 170/day Camp Emerald Glen 23/day 25/day 22/day 25/day Fun in the Sun 193/day 200/day 185/day 190/day Spring Break Camp 20/day 20/day 20/day 20/day Winter Break Camp 14/day 18/day 0/day 0/day Preschool Classes 285 300 402 690 Day Camp 120 125 418 700 Teens Student Union After School Program 76/day 80/day 93/day 95/day Total Recreation Live Camp 25/day 25/day 14/day 15/day Sports Basketball Teams 47 50 49 55 Bocce Ball Teams 24 25 17 20 Open Gym 18/day 20/day 15/day 18/day Softball Teams 18 20 21 25 Tournament Teams 97 110 43 45 Youth Basketball Clinics 121 125 178 180 Youth Basketball Leagues 570 590 591 600 City Sports Camps 229 230 315 320 Contracted Sports Programs 732 750 1,170 1,200 T-Ball League 80 90 60 80 Community Events&Festivals Breakfast With Santa 402 500 408 425 Community Golf Tournament 130 130 130 130 Day on the Glen 22,000 25,000 22,000 25,000 Eggstravaganza 379 450 450 450 Family Campout 159 165 175 180 Family Sports Fest 207 225 240 250 Fathers Day Picnic 175 180 180 180 Fun Run 1,240 1,300 1,267 1,300 Letters From Santa 93 100 95 100 Outdoor Movie Nights 2,600 2,800 3,000 3,000 St. Patrick's Day Celebration 70,000 80,000 70,000 70,000 Tree Lighting 400 400 400 400 Senior Center Average Daily Attendance 185/day 190/day 190/day 200/day Classes, Etc. 29,265 30,000 30,956 31,500 Meals (Lunch) 7,400 7,500 8,110 8,200 Special Events/Dances/Bingo 2,910 3,000 3,618 3,700 Trips/Trail Trekkers 2,230 2,300 2,332 2,400 Recreational Activities Number Conducted 217 225 203 225 Participants 1,940 2,000 1,651 2,000 Aquatics Recreational Swim 14,090 15,000 16,098 16,500 2,286 2,300 2,389 2,400 Lessons ATTACHMENT 1