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HomeMy WebLinkAbout4 DRAFT Minutes 06-15-2009 PARKS AND COMMUNITY SERVICES COMMISSION REGULAR MEETING Draft Minutes CITY OF DUBLIN June 15, 2009 The June 15, 2009 meeting of the Parks & Community Services Commission was called to order at 7:01 p.m. at the Dublin Civic Center, Dublin, California, by Chair Jones. PLEDGE OF ALLEGIANCE Chair Jones led the Pledge of Allegiance. ROLL CALL Commissioners (Cm.) Present: Jones, Guarienti, Elias, Muetterties, Totaro Commissioners Absent: Van Loon ORAL COMMUNICATIONS 3.1 BRIEF INFORMATIONAL ONLY REPORTS FROM SENIOR CENTER AND YOUTH ADVISORY COMMITTEES Senior Center Advisory Committee Mr. Martin Baron reported on the `Doubling the Fun' event held at the Dublin Senior Center on June 4, 2009. He also reported on the following items discussed at the last Senior Center Advisory Committee meeting: the proposed Senior Center Ride-Match program, the new meeting time and location of the Senior Center Advisory Committee, and the Bylaws and Rules of Procedure for the Senior Center Advisory Committee. Youth Advisory Committee—None 3.2 PUBLIC COMMENTS -None APPROVAL OF MINUTES—May 18, 2009 On a motion by Cm. Muetterties, seconded by Vice Chair Guarienti, and by a vote of 4-0-1 with Cm. Van Loon absent, the Commission voted to approve the minutes of May 18, 2009, with two amendments in section 9.1 as requested by Vice Chair Guarienti and Cm. Totaro. Chair Jones abstained from the vote due to his absence during the May 18, 2009 meeting. WRITTEN COMMUNICATIONS—None PUBLIC HEARING—None UNFINISHED BUSINESS -None Draft P&CSC Meeting Minutes — June 15, 2009 Page 2 of 4 NEW BUSINESS 8.1 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM 2008-2013 PROPOSED UPDATE FY 2009-2010 Ms. Diane Lowart, Parks and Community Services Director, presented the specifics of the item as outlined in the Staff Report. Cm. Totaro asked about proposed Schaefer Ranch project. Ms. Lowart clarified that it is anticipated that construction of the park by the developer will begin in Fiscal Year 2011-2012 and be complete in-Fiscal- Year 2012-2013. Cm. Totaro asked about the Fallon Sports Park project. Ms. Lowart explained that the funds indicated in the `Prior Years' column were used for several components of the project, including buying the land and developing the Fallon Sports Park Master Plan. Cm. Totaro asked why the information on Fallon Sports Park included in the agenda statement does not include the funding resource of the EBRPD Measure WW Bond Fund. Ms. Lowart stated that the Capital Improvement Program (CIP) document includes information on the EBRPD Measure WW Bond Fund as a funding source. Cm. Elias asked how the City plans to handle future inflationary costs for CIPs. Ms. Lowart explained that on July 1st of every year, Staff adjusts development impact fees to offset market inflationary costs. Cm. Elias asked about the phasing plans of the Fallon Sports Park project as they relate to the CIP. Ms. Lowart explained that the CIP is updated every year and a new CIP is adopted every other year. Projects for inclusion are based on available funding and the need for the project. She further explained that at this time, she could not justify recommending additional phases for the Fallon Sports Park because the current sports field are not being utilized to capacity. Cm. Elias suggested that Staff keep in mind the business aspect of Fallon Sports Park as a money making tournament facility.. Vice Chair Guarienti complimented Staff on the Staff Report. He asked about funding for the second phase of the Emerald Glen Park Recreation and Aquatic Complex. Ms. Lowart explained that funding for the second phase would be addressed in the CIP that would be established next year. Cm. Muetterties asked for an update on the Camp Parks project. Ms. Lowart explained that the project is currently in a hold status. Chair Jones complimented Staff on the Staff Report. He stated the importance for the City to continue to maintain all of its new and existing parks and facilities. Ms. Lowart stated that parks and facilities operational and maintenance costs are considered when decisions are made about new projects. Cm. Totaro asked for clarification on the CIP calculations and project inclusions. Ms. Lowart explained the calculations in further detail and stated that project inclusions are based on priorities, funding, and the need for the project. On a motion by Cm. Elias, seconded by Cm. Muetterties, and by a vote of 5-0-0 with Cm. Van Loon absent, the Commission voted to confirm project priorities as proposed by Staff for recommendation to the City Council. 8.2 COMMUNITY MEETING AND BANQUET FACILITIES USE POLICIES Mr. Paul McCreary, Assistant Director of Parks and Community Services, presented the specifics of the item as outlined in the Staff Report. Draft P&CSC Meeting Minutes — June 15, 2009 Page 3 of 4 Cm. Elias suggested that Staff review the Fire Code requirements for open flame devices for clarity between an indoor and outdoor public assembly. He further suggested that Staff clarify the type of food frying equipment that is prohibited. Vice Chair Guarienti asked about removing the proposed Group 2 organization's membership requirement of at least 51% Dublin residents. Ms. Lowart explained that the requirement is in place to differentiate between organizations that clearly serve the Dublin community. Vice Chair Guarienti suggested that, because the Shannon Community Center has become a popular facility for weddings and similar events, the proposed rental rate percentage discounts for the Senior Center be lowered to below market rates to accommodate other types of facility uses. Ms. Lowart stated that the Commission could recommend a lower base rate for the Senior Center; however, she would prefer to leave the percentage discounts the same. Chair Jones stated that he is satisfied with the proposed rates for the Senior Center. He pointed out that Group 2 non-profit organizations would still be able to rent the facility at a lower rate. Cm. Muetterties, Cm. Totaro, and Cm. Elias also stated that they were satisfied with the proposed rates. Cm. Elias asked about the required youth to adult ratio for youth events. Mr. McCreary explained that the required youth to adult ratio is in place to help prevent youth events from becoming rowdy. He stated that requests for exceptions to this policy could be submitted in writing to the City Manager or her designee. Vice Chair Guarienti requested that Staff provide a report in one year to show how the proposed rate increases have affected the quantity of rentals. Cm. Totaro asked if the rates for the sports fields would be amended as well. Mr. McCreary stated that the proposed amendments to the sports field policies and rates would be prepared at the same time that proposed policies and rates are prepared for Fallon Sports Park. On a motion by Cm. Totaro, seconded by Cm. Elias, and by a vote of 5-0-0 with Cm. Van Loon absent, the Commission voted to recommend approval of the proposed changes to the facility use policies and rental fees to the City Council. 8.3 SENIOR CENTER RIDE MATCH PROGRAM Mr. Paul McCreary, Assistant Parks and Community Services Director, presented the specifics of the item as outlined in the Staff Report. The Commissioners complimented the program. Cm. Elias asked if computer terminals and printers are available to Senior Center patrons. Mr. McCreary said yes, and stated the Staff would be available to assist patrons with using the computers. On a motion by Vice Chair Guarienti, seconded by Cm. Totaro, and by a vote of 5-0-0 with Cm. Van Loon absent, the Commission voted to recommend approval of the proposed program plan to the City Council. Draft P&CSC Meeting Minutes — June 15, 2009 Page 4 of 4 OTHER BUSINESS 9.1 BRIEF INFORMATION ONLY REPORTS FROM PARKS & COMMUNITY SERVICES COMMISSIONERS AND/OR STAFF Cm. Elias reported that he attended the inaugural Dublin Sports Academy Football Camp at Dublin High School. He informed the Commission of the upcoming Senior Games being held in August 2009. Vice Chair Guarienti reported that he gave a presentation on creating walking programs to Grand Lakes Gardens, a Senior Living Facility in Oakland, CA. He further reported that he attended the `Doubling the Fun' event at the Senior Center and the Senior Center Fathers Day luncheon. Cm. Muetterties acknowledged the Rotary Club for giving dictionaries to the Dublin Elementary School third graders. Ms. Lowart informed the Commission that the City Council recently appointed Ms. Annie Arcuri as the Student Representative to the Parks and Community Services Commission. Mr. McCreary gave an update on summer staffing and program registrations. ADJOURNMENT Being no further business, the meeting adjourned at 8:26 p.m. Respectfully submitted, Rhonda Franklin Administrative Technician APPROVED: Chairperson