HomeMy WebLinkAbout7.1 HCAC Responsibilities ,82
AGENDA STATEMENT
HERITAGE AND CULTURAL ARTS COMMISSION
04LIFOR��� MEETING DATE: July 9, 2009
SUBJECT: Heritage and Cultural Arts Commission Responsibilities
Report by John Hartnett, Heritage & Cultural Arts Manager
ATTACHMENTS: None
RECOMMENDATION: Recommend to the City Council revisions to Section V and Section
VII of the Heritage and Cultural Arts Commission Bylaws
FINANCIAL STATEMENT: None
DESCRIPTION: At the June 11, 2009 meeting of the Heritage and Cultural Arts
Commission, the Commission reviewed the responsibilities of the Commission as contained in the
Bylaws and Rules of Procedure. As a result, the Commission voted to recommend to the City Council
that the Bylaws be amended as follows:
VII. GENERAL RESPONSIBILITIES OF THE COMMISSION
A. The Commission shall consider and make recommendations, as it deems necessary to the
City Council in all matters pertaining to:
1. The restoration, maintenance and operation of the Heritage Center. Such
recommendations would include, but are not limited to the following:
recommendations for the development, improvement and/or modification of Heritage
Center facilities or programs; recommendations for policies on heritage preservation,
artifact acquisition, conduct of persons using the Heritage Center facilities; and rules
for the use of the Heritage Center by the public.
2. The promotion and support of the arts within the community. Such recommendations
would include, but are not limited to the following: recommendations on art in public
places including City facilities and new developments within the City; exhibits at the
Civic Center, Heritage Center and Dublin�cettlptur'e P—afl.E' Public Art Venue; and
recommendations for policies on art, cultural activities and facilities.
At the June 16, 2009 meeting of the City Council, the Council reviewed the proposed Planning
Commission changes. The Planning Commission proposed, and the City Council concurred, that the
position of Chair and Vice Chair be rotated every year. Further the Council directed Staff to include the
same change in the other Commissions and Committees Bylaws.
COPIES TO:
ITEM NO.: 7.1
GAHERITAGE COMMISSION\AGENDA STMTS\2009\7-9 Commission Responsibilities.doc
Thus, Staff has included the following additional change to the Heritage and Cultural Arts Commission
Bylaws and Rules of Procedure:
V. OFFICERS
A. Election and Term of Office. The Chairperson and Vice Chairperson are elected by the
majority of the Commission for a 1-year term and hold office until their successors are
elected, or until their terms as members of the Commission expire. The officers are
elected at the first meeting of the Commission in Deeembe January of each year.
Elections, whether regular or to fill vacancies shall be held only if a simple majority of the
Commission members are present. The Commission shall unless no Commissioners meet
the criteria elect Commissioners to the positions that have not previously served in the
position and that have not declined the appointment. with the intent that no on should serve
in the position for two consecutive years.
RECOMMENDATION: Staff recommends that the Heritage and Cultural Arts Commission
recommend to the City Council revisions to Section V and Section VII of the Heritage and Cultural Arts
Commission Bylaws as shown above.
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