Loading...
HomeMy WebLinkAbout4 DRAFT Minutes CITY OF DUBLIN HERITAGE AND CULTURAL ARTS COMMISSION Draft Minutes April 9, 2009 The April 9, 2009 meeting of the Heritage and Cultural Arts Commission was called to order at 7:04 p.m. at the Dublin Civic Center, Dublin, California, by Chair Carr. PLEDGE OF ALLEGIANCE Chair Carr led the Pledge of Allegiance. ROLL CALL Commissioners (Cm.) Present: Carr, Halket, Mack, Minniear,Nuckols, Tutino, Vonheeder-Leopold Commissioners Absent: None ORAL COMMUNICATIONS—None APPROVAL OF MINUTES On a motion by Cm. Mack, seconded by Cm. Vonheeder-Leopold, and by a vote of 5-0-2, the Commission voted to approve the minutes of March 12, 2009, as presented. Vice Chair Halket and Cm. Minniear abstained from the vote due to their absence during the March 12, 2009 meeting. WRITTEN COMMUNICATIONS.-None PUBLIC HEARING -None UNFINISHED BUSINESS -None NEW BUSINESS 8.1 Winter Concert Series 2008-2009 Update Mr. John Hartnett, Heritage and Cultural Arts Manager, presented the specifics of the item as outlined in the Staff Report. Vice Chair Halket asked about the possibility of a small theatre performance taking place at the Heritage Center or Old St. Raymond's Church during the Christmas season. Mr. Hartnett stated that the Bay Bells group has traditionally been scheduled as the Christmas season event. Mr. Hartnett discussed his difficulties in generating an audience for a theater performance that took place last February. Cm. Mack commented that the feedback she received regarding the promotional materials for the February theater performance indicated that the materials could have been clearer in the description of the event. Cm. Minniear asked about entrance fees for the events. Mr. Hartnett explained that some events were free of charge and some events charged an entry fee. Cm. Minniear suggested offering free events at new facility or park openings that would serve to promote the venue, specifically the Kolb properties. Mr. Hartnett stated that Staff would consider this idea once the Kolb buildings have moved and the building capacities have been established. Draft H&CAC Minutes—April 9, 2009 Page 2 of 3 Cm. Minniear asked about Staff's plans for summer events, and Mr. Hartnett stated that the `Summer Concert Series' is usually planned for the summer season. Cm. Mack asked about opportunities for non-profits or other groups to donate event tickets to those who can not afford tickets. Mr. Hartnett explained that it would be difficult for the City to solicit groups to purchase tickets for donation purposes; however, any person or group is free to purchase tickets on their own for donation purposes. Cm. Minniear asked if there were any events where the number of attendees was less than anticipated. Mr. Hartnett stated that the concerts that were held last January and February were anticipated to garner more attendees than the event received based on the amount of marketing and promotion efforts for the concerts. Cm. Minniear asked if event tickets could be given to radio station(s) to give away as a promotional effort for an event. Mr. Hartnett stated that he would look into the idea. The Commissioners asked about distributing flyers to all Dublin residents or through the schools. Mr. Hartnett explained that flyer distribution is limited due to the costs involved. Mr. Hartnett asked the Commission about the types of events they would like to see for next winter. The Commissioners stated that they would like to see events that are related to a theme or significant event during a month—example, Valentines Day or Chinese New Year; involvement with other local clubs and organizations in order to take advantage of a built-in audience; or a performance in collaboration with our Sister City Association. 8.2 Winter Quarterly Report Mr. John Hartnett, Heritage and Cultural Arts Manager, presented the specifics of the item as outlined in the Staff Report. Vice Chair Halket asked about the significant number of non-resident registrations. Mr. Hartnett stated that it could be due to the offering of programs that are not offered in other cities, the close proximity of the Tri-Valley cities, and the quality of the instructors. Cm. Nuckols asked if other cultural dance instructors have approached the City with ideas for programs. Mr. Hartnett said yes and explained that there are currently a limited number of facilities available that can accommodate additional dance classes, but that when possible he will offer new dance programs. Cm. Minniear suggested that the City consider offering more art programs in the event that the school district cuts its art programs. 9.1 Other Business Cm. Minniear reported that he is reading a book on oral history and would share the information with the Commission. Cm. Tutino reported on the Dublin Partners in Education Student Art display at Stoneridge Mall in Pleasanton on Aril 25th Cm. Vonheeder-Leopold suggested the creation of a tea room in the Kolb properties as a revenue source. Draft H&CAC Minutes—April 9, 2009 Page 3 of 3 Chair Carr reported on the Dublin/San Ramon Women's Club 1St Place Student Art District winners. Mr. Hartnett reported on the outcome of the City Council's Budget and Goal & Objectives Study Session. ADJOURNMENT Being no further business, the meeting was adjourned at 8:06 p.m. Respectfully submitted, Rhonda Franklin Administrative Technician APPROVED: Chairperson