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HomeMy WebLinkAbout12-10-2009 Approved HCAC Minutes Y 1, CITY OF DUBLIN HERITAGE AND CULTURAL ARTS COMMISSION Draft Minutes December 10, 2009 The December 10, 2009 meeting of the Heritage and Cultural Arts Commission was called to order at 7:00 p.m. at the Dublin Civic Center, Dublin, California, by Chair Carr. PLEDGE OF ALLEGIANCE Chair Carr led the Pledge of Allegiance. ROLL CALL Commissioners (Cm.) Present: Carr, Halket, Mack, Minniear,Nuckols, Tutino, Vonheeder-Leopold Commissioners Absent: None ORAL COMMUNICATIONS—None APPROVAL OF MINUTES On a motion by Cm. Vonheeder-Leopold, seconded by Cm. Mack, and by a vote of 6-0-1, the Commission voted to approve the minutes of November 12, 2009, as presented. Vice Chair Halket abstained from the vote due to her absence during the November 12, 2009 meeting. WRITTEN COMMUNICATIONS -None PUBLIC HEARING -None UNFINISHED BUSINESS 7.1 DUBLIN TRANSIT CENTER PUBLIC ART PROJECT-UPDATE Mr. John Hartnett, Heritage and Cultural Arts Manager, presented the specifics of the item as outlined in the Staff Report. Cm. Mack asked if there would be some continuity between the artworks if different artists were utilized for each artwork. Mr. Hartnett explained that the Avalon Bay Development team has agreed to consider and complement the proposed BART Station artwork if a different artist is used for the proposed artwork for the median strip adjacent to Campbell Green. Cm. Minniear asked about Staff's recommendation number two of the Staff Report. Mr. Hartnett explained that recommendation number two would require the artwork contribution to be stipulated as a condition in the Avalon Bay Site Development Review done in conjunction with the Planning Department. Cm. Vonheeder-Leopold asked if the Avalon Bay Development team would be providing the artwork or the money for the artwork. Mr. Hartnett explained that Avalon Bay Development would be providing the artwork at a value of$50,000. Draft H&CAC Minutes—December 10, 2009 Page 2 of 4 On a motion by Cm. Minniear, seconded by Cm. Mack, and by a vote of 7-0-0, the Commission unanimously voted to recommend to the City Council to: 1) Accept offer from Avalon Bay Development to contribute $50,000 for artwork for the median strip adjacent to Campbell Green; 2) Direct Staff to include conditions related to the artwork contribution in the Development Agreement for the Avalon Bay Site C project; and 3) Prepare an amendment to the Agreement with artist Cliff Garten to delete the requirement to prepare a design for the median strip adjacent to Campbell Green. 7.2 PUBLIC ART-ARTIST SELECTION CRITERIA Mr. John Hartnett, Heritage and Cultural Arts Manager, presented the specifics of the item as outlined in the Staff Report. Cm. Minniear indicated that the Public Art Master Plan does not seem to include clear definitions of criteria upon which the method of artist selection is based. Mr. Hartnett explained that the criteria for artist selection and various processes for an art project are always based on the specific elements of a project and need to remain flexible. He further explained that, in the future, Staff recommends that such determinants for any public art project should be brought before the Commission for its input, discussion and approval before a method of artist selection is chosen. Cm. Vonheeder-Leopold suggested that copies of the Public Art Master Plan be made available to the newer members of the City Council. Mr. Hartnett stated that he would make sure the Council has copies, and would inform the City Council of the process for choosing a method of artist selection as discussed with the Commission. NEW BUSINESS 8.1 HERITAGE AND CULTURAL ARTS GOALS AND OBJECTIVES Mr. John Hartnett, Heritage and Cultural Arts Manager, presented the specifics of the item as outlined in the Staff Report. Cm. Minniear asked why FY 2010-2011 preliminary objective number one was included when the funding and the artist have already been identified. Mr. Hartnett explained that the objective is being carried over because it has an anticipated completion date in FY 2010-2011. Cm. Minniear asked about the total number of phases in the Museum Assessment Program (MAP). Ms. Elizabeth Isles, Heritage Center Director, stated that there are four phases in the MAP. Cm. Mack asked about the costs associated with the MAP, and Ms. Isles explained that after grants, the City pays $350 for the program. Cm. Nuckols asked if the Dublin Historic Park facilities that are currently under construction would be included in the current and future MAP processes, and Ms. Isles said yes. Cm. Vonheeder-Leopold provided information on the current status of the Camp Parks History Center. The Commission rated the FY 2010-2011 Preliminary Goals & Objectives using a rating system of High (H), Medium (M), or Low (L). Draft H&CAC Minutes—December 10, 2009 Page 3 of 4 Cm-> Minniear Tutino Nuckols Vonheeder- Carr Halket Mack Objective Leopold 1. High High High High High High High 2. High High High High High High High 3. High High High High High High High 4. Medium High Medium Medium High High High 5. High High High High High High High 6. Medium Medium Medium Medium Low Low Medium 7. High Medium Medium Medium Medium Medium High 8. Delete Delete Delete Delete Delete Delete Delete 9. Delete Delete Delete Delete Delete Delete Delete Cm. Minniear added an objective to "Continue to obtain and preserve the oral history of Dublin seniors and long time residents" with a completion date of June 2011. The Commissioners rated the additional objective as follows: 10. I High High High High High High High Cm. Nuckols added an objective to "Sponsor a photography/art competition and encourage amateur participation." The Commissioners rated the additional objective as follows: 11. 1 High I High I High I High I High High High On a motion by Cm. Minniear, seconded by Cm. Vonheeder-Leopold, and by a vote 7-0-0, the Commission unanimously voted to recommend to the City Council approval of the 2010-2011 Preliminary Goals & Objectives, including the two additional objectives (numbers 10 and 11), as rated by the Commission in the tables above. 9.1 OTHER BUSINESS Cm. Mack reported that the Black History program for next year would be held at the Valley Christian Center on February 6, 2010. Cm. Vonheeder-Leopold gave Cm. Tutino six CDs entitled "Discovering Dublin-The History of Dublin" for use in the Dublin Unified School District third grade classrooms. The CDs contain the history of Dublin from the Native American's arrival to the City's incorporation in the 1990s. Cm. Tutino reported on the progress of achieving curriculum on the history of Dublin for Dublin Unified School District third graders. Cm. Minniear reported on the progress of the Oral History project. Mr. Hartnett informed the Commission of the upcoming Bay Bells concert. Ms. Isles informed the Commission of upcoming events at the Dublin Heritage Center. Draft H&CAC Minutes — Deceir 10, 2009 Page 4 of 4 ADJOURNMENT Being no further business, the meeting was adjourned at 8:20 p.m. Respectfully submitte Rhonda Franklin Administrative Technician APPROVED: irperson