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HomeMy WebLinkAbout10-08-2009 Approved HCAC Minutes CITY OF DUBLIN HERITAGE AND CULTURAL ARTS COMMISSION Minutes October 8, 2009 The October 8, 2009 meeting of the Heritage and Cultural Arts Commission was called to order at 7:05 p.m. at the Dublin Civic Center, Dublin, California, by Chair Carr. PLEDGE OF ALLEGIANCE Chair Carr led the Pledge of Allegiance. ROLL CALL Commissioners (Cm.) Present: Carr, Halket, Mack, Minniear,Nuckols, Tutino, Vonheeder-Leopold Commissioners Absent: None ORAL COMMUNICATIONS—None APPROVAL OF MINUTES On a motion by Cm. Vonheeder-Leopold, seconded by Cm. Mack, and by a vote of 6-0-1, with Cm. Tutino abstaining, the Commission voted to approve the minutes of September 10, 2009, as presented. Cm. Tutino abstained from the vote due to her absence during the September 10, 2009 meeting. WRITTEN COMMUNICATIONS -None PUBLIC HEARING -None UNFINISHED BUSINESS—None NEW BUSINESS 8.1 MUSEUM ASSESSMENT PROGRAM REPORT Ms. Elizabeth Isles, Heritage Center Director, presented the specifics of the item as outlined in the Staff Report. Chair Carr asked if the City is required to pay the costs of the Museum Assessment Program. Ms. Isles explained that the City pays a small portion of the program for each Phase which is a $300 fee. Chair Carr asked if Staff would update the Commission on the outcome of the assessment. Ms. Isles stated that she would provide a full report to the Commission on the outcome of the assessment. Vice Chair Halket asked about Phase 11 of the Program. Ms. Isles explained that Phase 11 deals with the public's perception of the museum and Heritage Center programs and services. Cm. Mack asked if interested organized groups could be involved in the program. Ms. Isles stated that interested organized groups could be invited to the November 22, 2009 stakeholders meeting to provide input. She further stated that a community survey would be conducted to elicit feedback from the community. H&CAC Minutes—October 8, 2009 Page 2 bf 3 Cm. Vonheeder-Leopold asked about the total number of phases in the program. Ms. Isles explained that there are four phases of the program. Cm. Nuckols asked if the future completion of new parks or buildings would require Phase I of the program to be repeated. Ms. Isles explained that Phase I would not have to be repeated because that phase dealt with the governance, organizational and administrative aspects of the program. Cm. Minniear asked about Phases III and IV. Ms. Isles explained that Phase III deals with collections management and Phase IV deals with additional detail on governance. The Commission received the report. 8.2 PUBLIC ART SELECTION PROCESS Mr. John Hartnett, Heritage and Cultural Arts Manager, presented the specifics of the item as outlined in the Staff Report. Cm. Mack asked about the selection process used for the Dublin Transit Center public art project. Mr. Hartnett explained that the method used for this project is an acceptable method, based on the Public Art Master Plan, although it was an exception to the frequently-used methods. Cm. Vonheeder-Leopold gave a brief history of the Public Art Selection process based on her own experience. She stated that she was concerned about the selection method used for the Dublin Transit Center because of the enormous visibility of the artwork. Mr. Hartnett informed the Commission that on October 24, the artist for the Dublin Transit Center public artwork would be doing a site-walk of the project area and a public presentation to discuss issues related to how he selects public art and the history of his art projects. Cm. Minniear suggested creating criteria for how and when to choose the public art selection method for each public art project. Mr. Hartnett stated that he would bring a report to the Commission outlining suggested criteria. Chair Carr asked if the artist for the Dublin Transit Center would provide a maquette of the artwork. Mr. Hartnett explained that the artist will have the option of providing a CAD drawing or a maquette of the artwork. He further explained that the artwork design would be presented before the Art Selection Committee, at a City-sponsored public reception and subsequent comment period, the Heritage and Cultural Arts Commission, and then the City Council. On motion by Cm. Vonheeder-Leopold, seconded by Cm. Mack, and by a vote of 7-0-0, the Commission voted to recommend to the City Council the Artist Selection Process and Methods of Artist Selection as outlined in the Public Art Master Plan be reviewed with a request for Staff to prepare criteria by which to determine the selection method for choosing an artist. 9.1 OTHER BUSINESS Cm. Minniear reported that he appreciates working with consultant on the Oral History project. Cm. Vonheeder-Leopold reported that she attended a meeting at the Livermore Area Recreation & Park District. Mr. Hartnett and Ms. Isles informed the Commission of upcoming events. •H&CAC Minutes—October 8, 2009 Page 3 of 3 ADJOURNMENT Being no further business, the meeting was adjourned at 7:47 p.m. Respectfully submitted, S� Rhonda Franklin Administrative Technician APPROVED-I, Chairperson