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HomeMy WebLinkAbout8.3 BrayCommns ToBid#03-13 CITY CLERK File # 600-35 AGENDA STATEMENT CITY COUNCIL MEETING DATE: June 24, 2003 SUBJECT: Bray Commons - Authorization to Bid Contract 03-13 Report Prepared by Rosemary Alex, Parks and Facilities Development Coordinator ATTACHMENTS: 1) Plans and Specifications will be available at the meeting. RECOMMENDATION: ¢~ ,.~VO,.1) Authorize Staff to Advertise Project FINANCIAL STATEMENT: Public Facility Impact Fee Fund $1,215,046 Measure D Fund $21,928 Developer Contribution $65,000 Total Available Construction Budget $1,301,974 Construction Estimate for Base Bid $1,435,151 Difference ($133,177) DESCRIPTION: As approved in the 2002-2007 Capital Improvement Program, design of the 4.8-acre Neighborhood Park in Dublin Ranch Area G will begin in Fiscal Year 2002-2003 and construction will be complete in Fiscal Year 2003-2004. After a series of public workshops in Fall of 2002, the City Council adopted the Conceptual Plan for Bray Commons on January 7, 2003. The primary park improvements include the following: 1) Dog Run 2) Circular Walking Path 3) Two Age Appropriate Play Areas 4) Picnic Areas 5) Basketball Court 6) Grass Volleyball Court 7) Restrooms 8) Informal Grass Play Area BUDGET: Three funding sources have been identified to complete the construction. The primary funding is from the Public Facility Impact Fee Fund and will include all aspects of construction. The second source of funding from the Beverage Recycling Grant from the Department of Conservation will be utilized for the purchase of site furnishings that incorporate recycled beverage containers. The final source of funding is COPIES TO: Royston Hanamoto Alley and Abey ITEM NO. ~ H/cc-forms/agdastmt.doc from Toll Brothers, Inc. As part of the original conditions of approval for the project the developer was obligated to provide street trees and install a sidewalk along Keegan Street. In lieu of having the developer complete the installation and coordinate construction activities between the City's Contractor and the Developer's Contractor, Toll Brothers has provided the City funds to be included as part of the park project. At this point, the project is estimated to be $133,177 over budget and in an effort to bring the project within budget, three deductive bid items have been included: 1) Arbor - Located in the picnic area on the comer of Finnian and Maguire Way 2) Basketball Court 3) Change from hydro-seeding turf to direct seeding. The estimated cost savings of the deductive bid items would be $74,895, which still leaves the project an estimated $58,282 over budget. Through the development of the construction documents several factors have contributed to the increased cost of the project. The primary factors are identified below along with a brief discussion: 1) Reclaimed Water - Increased Meter Size & Booster Pump $65,000 2) Bio-Filtration System for Dog Run $12,000 3) Decomposed Granite Circular Pathway $30,000 Total $107,000 In order to use the reclaimed water system the City is required to irrigate only in the evenings to avoid daytime park use by residents. The restricted timeframe in which the City can irrigate requires an increased meter size to provide more water volume. In addition, the reclaimed water has very low pressure and requires the installation of a booster pump. It should be noted that the City does not receive a lower water rate for use of reclaimed water. The second factor is the bio-filtration trench included in the Dog Run area to address water quality concerns. The third element that increased costs was the dual pathway system that was a result of integrating two concepts from the public process into one preferred alternative. Throughout the process Staff has worked extensively with Consultant to eliminate or reduce project elements to achieve a project that is estimated to be within the project's available construction budget. SCHEDULE: Authorization to Advertise for Bids June 24, 2003 Bid Opening July 22, 2003 Award Contract August 5, 2003 Notice to Proceed August 25, 2003 Project Completion April 25, 2004 RECOMMENDATION: Staff recommends that the City Council take the following action: 1) Authorize Staff to advertise Contract 03-13, Bray Commons for bids.