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Home My WebLink About4.1 Approve 10-1-13 Reg and Sp Mtg Minutes STAFF REPORT CITY CLERK File # 610-10 CITY COUNCIL DATE:October 15, 2013 TO: Honorable Mayor and City Councilmembers FROM: Joni Pattillo, City Manager SUBJECT: Minutes of the October 1, 2013 Special City Council Meeting and October 1, 2013 Regular City Council Meeting Prepared by Caroline P. Soto, City Clerk/Records Manager EXECUTIVE SUMMARY: The City Council will consider approval of the minutes of the October 1, 2013 Special City Council meeting and the October 1, 2013 Regular City Council meeting. FINANCIAL IMPACT: None. RECOMMENDATION: Approve the minutes of the October 1, 2013 Special City Council meeting and the October 1, 2013 Regular City Council meeting. Submitted By Reviewed By City Clerk Assistant City Manager DESCRIPTION: The City Council will consider the approval of the minutes of the October 1, 2013 Special City Council meeting and the October 1, 2013 Regular City Council meeting. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: 1. Draft Minutes of the October 1, 2013 Special City Council Meeting 2. Draft Minutes of the October 1, 2013 Regular City Council Meeting ITEM NO. 4.1 Page 1 of 1 MINUTES OF THE CITY COUNCIL OF THE CITY OF DUBLIN SPECIAL MEETING – OCTOBER 1, 2013 A special meeting of the Dublin City Council/Dublin Unified School District Board (the District) was held on October 1, 2013, in the Regional Meeting Room. The meeting was called to order at 5:05 p.m., by Mayor Sbranti. 1. ROLL CALL & PLEDGE OF ALLEGIANCE PRESENT: Councilmembers Biddle, Gupta, Hart and Mayor Sbranti District Boardmembers Tomlinson, Kenney, Cunningham, Miller, and Rouse ABSENT: Councilmember Haubert The pledge of allegiance was recited by all in attendance. 2. PUBLIC COMMENT 5:07 P.M. Richard Deets, Dublin resident, provided public comment at this time. 3. CONSTRUCTION & DEMOLITION SERVICES 5:09 p.m. Roger Bradley, Assistant to the City Manager, presented an overview of Construction & Demolition (C&D) services supplied by City’s waste hauler, Amador Valley Industries, and discussed potential benefits to the District in using the same hauler. DUBLIN CITY COUNCIL/ DUBLIN UNIFIED SCHOOL DISTRICT MINUTES 1 VOLUME 32 SPECIAL MEETING OCTOBER 1, 2013 DISCUSSION OF 4. POTENTIAL PARTNERSHIPS BETWEEN CITY AND SCHOOL DISTRICT 5:16 P.M. The City and the District discussed potential partnerships between the two entities. Potential Revenue Measure: The City Council asked the District to share results of their upcoming community survey. The City Council also requested the District include questions regarding public safety in their survey. If City decided to go forward with a Users Utility Tax, they would not publicly launch it until 2015. The City – District Liaison committee could work on it before and until 2015. Tennis Court Renovation: The evening of October 11, 2013 was decided as the ribbon cutting ceremony date. Dublin High School Performing Arts and Education Center: The City Council requested a tour of the facility. The District would try to schedule it for October 11, 2013. The District discussed the possible use of an outside management company to run the Center. It was suggested to have a formal, fundraising event for the Center’s grand opening. Dublin High Master Plan Overview: The District discussed possible additions to the Master Plan including renovating sports fields, addition of an engineering building, building a new competitive pool, and air conditioning for Stager Gym and the High School Sports Complex, Report Out on the 7-11 Committee: The District handed out a summary of decisions made regarding recommendations made by the 7-11 Committee in regard to the District’s Nielsen Site and District Administrative Office. 5. ADJOURNMENT 10.1 There being no further business to come before the City Council/Dublin Unified School District, the meeting was adjourned at 6:49 p.m. Minutes prepared by Caroline P. Soto, City Clerk/Records Manager. __________________________________ Mayor ATTEST: ___________________________ City Clerk DUBLIN CITY COUNCIL/ DUBLIN UNIFIED SCHOOL DISTRICT MINUTES 2 VOLUME 32 SPECIAL MEETING OCTOBER 1, 2013 MINUTES OF THE CITY COUNCIL OF THE CITY OF DUBLIN REGULAR MEETING – OCTOBER 1, 2013 A regular meeting of the Dublin City Council was held on Tuesday, October 1, 2013, in the City Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:08 p.m., by Mayor Sbranti. ROLL CALL PRESENT: Councilmembers Biddle, Gupta, Hart and Mayor Sbranti ABSENT: Councilmember Haubert PLEDGE OF ALLEGIANCE The pledge of allegiance to the flag was recited by the City Council, Staff and those present. ORAL COMMUNICATIONS Introduction of New Employee: Lynette Darensburg 7:10 p.m. 3.1 The City Council welcomed new employee Lynette Darensburg, Administrative Analyst II in the Community Development Department / Housing Division. Acceptance of Donation from the Valley Spokesmen Touring Club 7:13 p.m. 3.2 On motion of Cm. Hart, seconded by Vm. Biddle and by unanimous vote, (Cm. Haubert absent), the City Council accepted the $1,500 donation, approved the budget change and formally recognized the donor. DUBLIN CITY COUNCIL MINUTES 1 VOLUME 32 REGULAR MEETING OCTOBER 1, 2013 Freedom From Workplace Bullies Week 7:16 p.m. 3.3 The City Council proclaimed the week of October 20-26, 2013 as the “Freedom from Workplace Bullies Week” in the City of Dublin. Presentation from Alameda County Mosquito Abatement District (District) 7:20 p.m. 3.4 The City Council received a report from Chindi Peavy, District Manager, regarding the activities of the District. Measure B Citizens Watchdog Committee Report 7:37 p.m. 3.5 The presentation was postponed until the October 15, 2013 City Council meeting. Mayor's Appointments to New Human Services Commission 7:40 p.m. 3.6 On the motion of Mayor Sbranti, seconded by Vm. Hart and by unanimous vote (Cm. Haubert absent), the City Council confirmed the Mayor’s appointment to the Human Services Commission: Alan Brown, Janet Lockhart and Claudia McCormick to just over three-year terms, expiring in December 2016; and Angela Muetterties and Sue Wakamoto to just over 1 -year terms, expiring December 2014. Public Comments 7:43 p.m. 3.7 No comments were made by any member of the public at this time. CONSENT CALENDAR 7:43 p.m. Items 4.1 through 4.7 On motion of Vm. Biddle, seconded by Cm. Gupta and by unanimous vote (Cm. Haubert absent), the City Council took the following actions: DUBLIN CITY COUNCIL MINUTES 2 VOLUME 32 REGULAR MEETING OCTOBER 1, 2013 Approved 4.1 Minutes of the September 17, 2013 Regular City Council Meeting and the September 24, 2013 Adjourned Regular Meeting; Adopted 4.2 RESOLUTION NO. 157 - 13 RESOLUTION FIXING THE EMPLOYER'S CONTRIBUTION UNDER THE PUBLIC EMPLOYEES' MEDICAL AND HOSPITAL CARE ACT RESOLUTION NO. 158 - 13 RESOLUTION FIXING THE EMPLOYER'S CONTRIBUTION UNDER SECTION 22893 OF THE PUBLIC EMPLOYEES' MEDICAL AND HOSPITAL CARE ACT RESOLUTION NO. 159 - 13 AMENDING THE BENEFIT PLAN RESOLUTION NO. 160 - 13 AUTHORIZING CITY MANAGER TO EXECUTE CONTRACT RENEWAL WITH WAGEWORKS TO PROVIDE THIRD PARTY ADMINISTRATOR SERVICES FOR FLEXIBLE SPENDING ACCOUNT BENEFIT RESOLUTION NO. 161 - 13 AUTHORIZING CITY MANAGER TO EXECUTE CONTRACT RENEWAL AND AMENDMENT WITH VISION SERVICE PLAN TO PROVIDE A GROUP VISION CARE PLAN FOR ELIGIBLE CITY EMPLOYEES RESOLUTION NO. 162 - 13 AUTHORIZING CITY MANAGER TO EXECUTE CONTRACT RENEWAL AND AMENDMENT WITH DELTA DENTAL OF CALIFORNIA Adopted 4.3 RESOLUTION NO. 163 - 13 PARTIALLY ACCEPTING THE IMPROVEMENTS FOR TRACT 6765 – SCHAEFER RANCH, UNIT 1 PHASE 2 DUBLIN CITY COUNCIL MINUTES 3 VOLUME 32 REGULAR MEETING OCTOBER 1, 2013 Adopted 4.4 RESOLUTION NO. 170 - 13 APPROVING AN AGREEMENT WITH CARDUCCI AND ASSOCIATES, INCORPORATED FOR FALLON SPORTS PARK PHASE II Adopted 4.5 RESOLUTION NO. 164 - 13 FINDING THAT THE DEVELOPERS HAVING OBLIGATIONS UNDER THE FOLLOWING DEVELOPMENT AGREEMENTS HAVE COMPLIED IN GOOD FAITH WITH THE TERMS AND PROVISIONS OF THOSE AGREEMENTS AND CONCLUDING THE 2013 ANNUAL REVIEW FOR THOSE AGREEMENTS: AMB/LEGACY PARTNERS - WEST DUBLIN TRANSIT VILLAGE; AVALON BAY SITE C; DUBLIN RANCH NORTH; DUBLIN RANCH AMENDMENT TO THE MASTER AGREEMENT; DUBLIN RANCH AREA A-H; DUBLIN RANCH SUPPLEMENTAL DEVELOPMENT AGREEMENT FOR AREAS F, G AND H; FALLON GATEWAY - TARGET; GATEWAY MEDICAL GROUP/TRIAD; JORDAN RANCH; LENNAR BRANNIGAN PROJECT; PROMENADE; SCHAEFER RANCH SOUTH; SORRENTO EAST/SR STRUCTURED LOT OPTIONS AND AMENDMENT; SPRINGFIELD MONTESSORI; STANDARD PACIFIC - FALLON CROSSINGS; STOCKBRIDGE/BHV EMERALD PLACE – GREEN ON PARK PLACE; TRANSIT CENTER, MASTER DEVELOPMENT AGREEMENT; WALLIS RANCH; AND WESTERN PACIFIC HOUSING - TRANSIT CENTER SITE E-1. Adopted 4.6 RESOLUTION NO. 165 - 13 AUTHORIZING THE CITY MANGER TO EXECUTE AN AGREEMENT WITH GSM LANDSCAPE ARCHITECTS, INC. FOR DESIGN SERVICES RELATED TO THE JORDAN RANCH NEIGHBORHOOD PARK PROJECT Designated 4.7 Councilmembers Hart and Haubert as City Representatives to discuss compensation with the prospective City Manager. WRITTEN COMMUNICATIONS – None. DUBLIN CITY COUNCIL MINUTES 4 VOLUME 32 REGULAR MEETING OCTOBER 1, 2013 PUBLIC HEARINGS Iron Horse Nature Park and Open Space Master Plan – Environmental Review and Adoption of Master Plan 7:44 p.m. 6.1 City Manager Pattillo recused herself from this item and left the dais. Mayor Sbranti opened the public hearing. J. L. Olson, Dublin resident, provided comment on this item. Rich Guarienti, Dublin resident, provided public comment on this item. Mayor Sbranti closed the public hearing. On motion of Cm. Gupta, seconded by Vm. Biddle and by unanimous vote (Cm. Haubert absent), the City Council adopted RESOLUTION NO. 166 - 13 ADOPTING A MITIGATED NEGATIVE DECLARATION AND MITIGATION MONITORING . AND REPORTING PROGRAM FOR A GENERAL PLAN AMENDMENT AND PLANNED DEVELOPMENT REZONE WITH A RELATED STAGE 1/2 DEVELOPMENT PLAN FOR THE FUTURE IRON HORSE NATURE PARK AND OPEN SPACE PROJECT PLPA-2013-00044 City Manager Pattillo returned to the dais. Amendments to Dublin Zoning Ordinance Chapters 8.08 (Definitions), 8.12 (Zoning Districts and Permitted Uses of Land), 8.76 (Off-Street Parking and Loading Regulations), 8.104 (Site Development Review) and 8.116 (Zoning Clearance) and the Creation of Chapter 8.82 (Day Care Centers) 8:38 p.m. 6.2 Mayor Sbranti opened the public hearing. No comments were received from the public regarding this item. Mayor Sbranti closed the public hearing. On motion of Cm. Gupta, seconded by Vm. Biddle and by majority vote (Cm. Hart voting no, Cm. Haubert absent), the City Council waived the reading and INTRODUCED an Ordinance DUBLIN CITY COUNCIL MINUTES 5 VOLUME 32 REGULAR MEETING OCTOBER 1, 2013 approving amendments to Dublin Zoning Ordinance Chapters 8.08 (Definitions), 8.12 (Zoning Districts and Permitted Uses of Land), 8.76 (Off-Street Parking and Loading Regulations), 8.104 (Site Development Review), and 8.116 (Zoning Clearance) and the creation of Chapter 8.82 (Day Care Centers), and adopted RESOLUTION NO. 167 - 13 AMENDING RESOLUTION 49-06 TO REVISE THE ADOPTED FEE SCHEDULE AND ADD A FEE FOR A DAY CARE CENTER ZONING CLEARANCE AND REMOVE THE CURRENT FEE FOR A DAY CARE CENTER CONDITIONAL USE PERMIT (PLPA-2012-00037) UNFINISHED BUSINESS Preparation of a Master Plan for the Dublin Pioneer Cemetery 9:24 p.m. 7.1 On motion of Cm. Hart, seconded by Vm. Biddle and by unanimous vote (Cm. Haubert absent), the City Council adopted RESOLUTION NO. 168 - 13 AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH ROYSTON, HANAMOTO, ALLEY & ABEY (RHAA) FOR THE PREPARATION OF A MASTER PLAN FOR THE HISTORIC PIONEER CEMETERY and approved the Budget Change in the amount of $19,460. Schaefer Ranch Park – Acceptance of Park Improvements and Parcels T-1, T-2 and W of Tract 6765 within Schaefer Ranch 9:35 p.m. 7.2 Ravi Sharma, Dublin resident, provided public comment on this item. On motion of Vm. Biddle, seconded by Cm. Hart and by unanimous vote (Cm. Haubert absent), the City Council authorized the City Manager to negotiate and execute an agreement with Schaefer Ranch Holdings, LLC prior to acceptance of the project for hydro-seeding and maintaining the slopes and any other work being deferred to the warranty period, and adopted DUBLIN CITY COUNCIL MINUTES 6 VOLUME 32 REGULAR MEETING OCTOBER 1, 2013 RESOLUTION NO. 169 - 13 AUTHORIZING THE CITY MANAGER TO ACCEPT THE SCHAEFER RANCH PARK IMPROVEMENTS AND TO ACCEPT THE DEDICATION OF PARCELS ‘T-1’, ‘T-2’ AND ‘W’ OF TRACT 6765, PENDING COMPLETION OF THE REMAINING MINOR REMEDIATION WORK AND SUBMISSION OF THE NECESSARY PROJECT CLOSEOUT DOCUMENTS BY SCHAEFER RANCH HOLDINGS, LLC and selected Saturday, November 2, from 10:00 a.m. to 12:00 noon as the date for the park dedication event. NEW BUSINESS – None. OTHER BUSINESS 9:44 p.m. Brief information only reports were provided by City Council and/or Staff including Committee Reports and Reports by Council related to meetings at City expense (AB 1234). ADJOURNMENT 10.1 There being no further business to come before the City Council, the meeting was adjourned at 9:53 p.m. in memory of Staff Sgt. Sean Diamond and our fallen troops. Minutes prepared by Caroline P. Soto, City Clerk/Records Manager. __________________________________ Mayor ATTEST: ____________________________ City Clerk DUBLIN CITY COUNCIL MINUTES 7 VOLUME 32 REGULAR MEETING OCTOBER 1, 2013