HomeMy WebLinkAbout6.3 AD83-1 Street Lighting
CITY CLERK
File # DGl[G;]LQJ-~
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AGENDA STATEMENT
CITY COUNCIL MEETING DATE: July 15, 2003
SUBJECT:
ATTACHMENTS:
RECOMMENDATION: 1)
..., (;Y 2)
(\ I/V' 3)
4)
5)
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FINANCIAL STATEMENT:
Public Hearing: Citywide Street Lighting Maintenance
Assessment District 83-1
Report Prepared by: Lee S. Thompson, Public Works Director
1)
2)
Resolution approving engineer's report, confirming diagram
and assessment, and ordering levy of assessment
Engineer's Report and Assessment Diagram
Open public hearing
Receive Staff presentation and public comment
Question Staff and the public
Close public hearing and deliberate
Adopt resolution approving engineer's report, confirming
diagram and assessment, and ordering levy of assessment
2003-04 Sources and Use of Street LifIht Maintenance District Funds
Revenues:
Total Amount Proposed to be Assessed:
Estimated Interest Revenue:
Estimated Prior Year Collections and Penalties
Reimbursement for Public Damage:
Less Estimated Collection and Delinquency Cost:
Net Total Revenues
$111,816
4,479
1,900
4,000
(6,016)
$118,179
Expenditures:
Contract Maintenance and Utilities:
Pole Replacement Capital Project
Administration and Engineering:
Total Operating Expenses:
110,874
70,881
8,041
$189,796
The $61,617 difference is proposlfd to be paid from the existing reserve in this District. An estimated
balance of $89, 888 will remain as a fund for future pole replacement. Please see additional information in
the Staff Report below regarding the Pole Replacement Capital Project and use of reserves.
The proposed assessment of $16.84 per sine:le-familv home is the same as the Fiscal Year 2002-03
Assessment.
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COPIES TO:
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ITEMNO.~
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DESCRIPTION: This assessment district funds energy and maintenance costs for the
City's street lighting system, except for the lighting installed in Dublin Ranch and Tract 7067, which is funded
through the Dublin Ranch Street Lighting Maintenance Assessment District. In 1983, the City Council formed
a Citywide Street Lighting Assessment District to replace the County of Alameda Lighting Service Area. On
August 13, 1984, the City Council approved the annual Engineer's Report and ordered levy of assessments for
the first time. In 1995-96, the City of Dublin and other agencies in Alameda County took possession of PG&E-
owned street lights in order to reduce maintenance costs. The 1996-97 assessments were reduced by 30% from
the 1995-96 level of $19.34. The assessment was increased from $13.26 to $16.84 for Fiscal Year 2002-03 to
help defray the increased power cost for the street lighting system. This increase was allowable under
Proposition 218 in that it did not increase above the 1995-96 level of $19.34. No further increases are proposed
for 2003-04.
During Fiscal Year 2002-03, the City constructed Phase 1 of a six-year Capital Improvement Project to replace
the deteriorated painted steel light poles in some of the older neighborhoods. This project was funded entirely
by the Citywide Streetlight Maintenance Assessment Disthct. Phase 2 of the project is scheduled for
construction in 2003-04 and will also be funded by the District.
A reserve of approximately $89,888 is projected to remain at the end of 2003-04. This reserve is less than the
amount allowed by State Law, which permits up to 50% of the operating cost for the District.
Staff recommends that the City Council conduct a public hearing, deliberate, and adopt the resolution approving
engineer's report, confirming diagram and assessment, and ordering levy of assessment.
Page 2,~9-:~2,~.,' 7.2.,,
RESOLUTION NO. -03
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING ENGINEER'S REPORT, CONFIRMING DIAGRAM
AND ASSESSMENT, AND ORDERING LEVY OF ASSESSMENT
CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-1
WHEREAS, by its Resolution No. 021-03, a Resolution Directing Preparation of Annual Report for City
of Dublin Street Lighting Maintenance Assessment District No. 83-1 (the "District"), this Council designated the
City Engineer as Engineer of Work and ordered said Engineer to make and file a report in writing in accordance
;vith and pursuant to the Landscaping and Lighting Act of 1972; and
WHEREAS, said report was made and filed with the City Clerk and duly considered by this Council and
found to be sufficient in every particular, whereupon it was determined that said report should stand as Engineer's
Report for all subsequent proceedings under and pursuant to the aforesaid Resolution and that July 15, 2003, at
7:00 p.m. in the Council Chambers, Dublin Civic Center, 100 Civic Plaza, Dublin, California, was appointed as the
time and place for a hearing by the Council on the question of the levy of the proposed assessment, notice of which
hearing was published and posted in accordance with the Landscaping and Lighting Act of 1972; and
WHEREAS, at the appointed time and place, said hearing was held, and all persons interested desiring to
be heard were given an opportunity to be heard, and all matters pertaining to said levy were heard and considered
by this Council, and this Council thereby acquired jurisdiction to order said levy and confirmation of diagram and
assessment prepared by and made a part of the report of said engineer to pay the cost and expenses thereof;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby approve
that:
(a) The property owners o;vning more than fifty percent of the area of assessable land within the
District had not, at the conclusion of said hearing, filed written protests against the said proposed levy, or against
the Engineer's Estimate of costs and expenses, or against the maps and description, or against the diagram or the
assessment to pay for the costs and expenses thereof;
(b) The public interest, convenience, and necessity require that said levy be made;
(c) The District benefited by said improvements and to be assessed to pay the costs and expenses
thereof, and the exterior boundaries thereof are as shown by a map thereof filed in the office of the City Clerk,
which map is made a part hereof by reference thereto.
PASSED, APPROVED AND ADOPTED this 15th day of July, 2003.
AYES:
NOES:
ABSENT:
ATTEST: Mayor
City Clerk t ~l'~", COt ~.
CITY OF DUBLIN
STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT
NO. 1953-1
FISCAL YEAR 2003-2004
ENGINEER'S REPORT
TABLE OF CONTENTS
1 LETTER ..........................................................................................................
2 ES TIMA TE 0 F C 0;5; TS ..........................................................................................................
3 METHOD OFAPPORTIONMENT .................................................................................
4 CERTIFIC~ITION$ ....................................................................................................................
1 ENGINEER'S LETTER
WHEREAS, on February 18, 2003, the City Council of the City o£Dubl/n, California,
pursuant to the provisions o£the Landscaping and Lighting Act of 1972, adopted its Resolution
Directing Preparation of Annual Report for Maintenance Assessment District t983-1 for the
acquisition and maintenance o£ improvements more particularly therein described; and
WHEREAS, said Resolution directed the undersigned to prepare and file a report
pursuant to Section 22565, et. seq., of said Act;
NOW, THEREFORE, the undersigaed, by virtue of the power vested in me under
said Act and the order ogthe Council of said City, hereby make the following assessment to
cover the portion of the estimated cost of acquisition of and maintenance of said improvements
and the cost and expenses incidental thereto, to be paid by said District.
SUMMARY OF ASSESSMENT
(1) (2) (3)
As Preliminarily As Finally
As Filed Approved Approved
Cost of Maintenance $212, 665 $2,12,665
Pole Replacement. Capital Project $70,881 .$70, 881
Incidemal. Expenses $I 02,154 $102,154
TOTAL coSTs $385, 700 $38.5, 700
' Estimated 2003"04 Interest InCome ....
Applied to 2003-04 Operating
Costs ($4,479) .. ($4,479) ..
Prior Year Collections and
Penalties ($Z 9000 ($2, 9000
Reimbursement for Public Damage
($4,000) ($4,000)
Estimated Surplus from 2002-03
Fiscal Year ($151,505) ($151,505)
SUB-TOTAL ($102,884) ($162,884)
AMOUNT TO BE ASSESSED
FOR FISCAL YEAR 2003-2004 $222,816 $222,816
Assessment per factor
rotc of"l" $16.84 $16.84 .
As required by said Act, a diagram is hereto attached showing the exterior boundaries of said
street light maintenance assessment district and also the lines and dimensions of each lot or
parcel ofland within said landscaping maintenance assessment district as the same existed as of
January 1, 2003, each of which lots or parcels having been given a separate number upon said
diagram.
I do hereby assess the net mount to be assessed upon all assessable lots or parcels of
land within said street light maintenance assessment district by apportioning that amount
among the several lots or parcels in proportion to the estimated benefits to be received by each
such lot or parcel from the acquisition and maintenance of said improvements, and more
particularly set forth in the list hereto attached and by reference made a part hereof.
Said assessment is made upon the several lots or parcels of land within said street light
maintenance assessment district in proportion to the estimated benefits to be received by said
lots or parcels respectively from the acquisition and maintenance of said improvements. The
diagram and assessment numbers appearing herein are the diagram numbers appearing on said
diagram, to which reference is hereby made for a more particular description of said property.
The scope of work includes the cost of energy and maintenance of street lights within
the City of Dublin, excepting street lighting within Street Light Maintenance Assessment
District 99-1 (Dublin Ranch). The scope of work shall also include the cost of purchase or
installation of street lights.
Each lot or parcel of land assessed is described in the assessment list by reference to its
parcel number as shown on the Assessor's Maps of the County of AIameda for the Fiscal Year
2003-2004 and includes all of such parcels excepting those portions thereof within existing
public roads or rights of way to be acquired in these proceedings for public road purposes. For
a more particular description of said property, reference is hereby made to the deeds and maps
on file and of record in the office of the County Recorder of said County. Because the names
of the several owners are unknown to me, I hereby place the word "unknown" opposite the
number of each tot of parcel of land assessed, the amount assessed thereon, and the number of
the assessment.
Dated: July 1, 2003
2 ES TIMA TE 0 F COS TS
The esthnated cost for the maintenance of improvemems described in this Report for Fiscal
Year 2003/04 is as follows:
Maintenance
(1) Electric Energy $170,106
(2) Contract With Alameda County $31,500
(3) California Street Light Association $1,068
(4) Other Repairs and Maintenance Costs
including pole painting $8,200
(5) Pole Replacement Capital Project $70,881
(6) Administration $1,79!
$2$3,$46
Incidentals
(1) Engineer's Report and Proceedings $6,250
(2) Cost of Collection (County of Alameda) $3,788
(3) Delinquencies ~ 1.0% $2,228
(4) Contingencies/Reserve $89,888
$102,154
$385,700
3 ME THOD OF APPOR TIONM;ENT
The assessments shall be spread using a method of"factor rates" assigned to different land
tlses.
The estabh'shment of the apportionment of a factor rate of"t" will be calculated by dividing the
total assessment of the year by the sum of factor rate numbers assigned wherein the factor rates
are assigned as follows:
Use (x = any single digit number) Factor Rate (multiplied by .5 if vacant)
Ox Exempt 0
lx & 73 Single Family Residential & Condo I
22 Duplexes 2
23 Tri-Plexes 3
24 Four-Plexes 4
3x Commercial 5.5/ac.
4x Industrial 5.5/ac.
5x Rural 0.5
6x (except 65) Institutional 5.5/ac.
7x (except 73) Apartments 6
8x Commercial 5.5/ac.
9x Commercial 5.5/ac.
65 Cemeteries 0
xx9 Common Open Space 0
The assessment of each parcel shall be established by multiplying the factor rate for that parcel
by the apportionment for a factor rate of 1.
4 CER TIFICA TIONS
I, the City Clerk of the City o£Dublin, California, hereby certify that the foregoing Engineer's
Report, including Assessment, in the amounts set forth in Column (1), with the diagram thereto
attached, was filed with me on June 3, 2003. ~~A~ ~ C~
I, the City Clerk of the City of Dublin, California, hereby certif3Lffmt the foregoing Assessment,
with the diagram thereto attached, was preliminarily approved and confirmed by the City
Council of said City by its Resolution No. 96-03 duly adopt~)y said~Co~3ncil on June 3, 2003.
I, the City Clerk of the City of Dublin, California, hereby cerfif~tCt the foregoing Assessmen ,t
with the diagram thereto attached, was finally approved and co~rmed by the City Council of
said City by its Resolution No. **-03 duly adopted by said Council on *****, 2003.
I, the City Clerk of the City of Dublin, California, hereby certify that a certified copy of the
Assessment and diagram was filed in the office of the County Auditor of the County of
Alameda, California, on ,2003.
~ District 83-1 bounda~ !
District 99-1 bounda~ The boundaries of this map are coterminus with the Ci~ limit line as
~ ( Parks R~A establish~ by resolution no. 192103 of the Alameda County Board
........... of Supervisors. Effective Februa~ 1, 1982, except as modified by
subsequent annexations, and excluding Street Lighting Maintenance
Note: The individual parcels are incorporated by reference to the Coun~ Assessor's roll. Assessment District No. 1999-1 ..
JOB
~ ,. DATEIj06/30/03 DESIGN: CKD CITY OF DUBLIN STREET L~GHTJNG SHEET ~
~ J BY JM ALAMEDA COUNTY MAINTENANCE ASSESSMENT
2003/2004 FISCAL YEAR D~ST~CT NO, 1983-1 OF 1
SCALE N,T.S. DRAWN: CKD A~ STATE OF CALIFORNIA
I
SYMBOL DATE REVISIONS BY CKD