HomeMy WebLinkAbout8.1 Summer Qrtrly Rpt AGENDA STATEMENT
DCITY of HERITAGE AND CULTURAL ARTS COMMISSION
UBLIN MEETING DATE: October 10, 2013
SUBJECT: Summer Quarterly Report
Prepared by Ann Mottolo, Heritage and Cultural Arts Manager
ATTACHMENTS: 1. Cultural Arts Classes Registration Report—Summer 2013
RECOMMENDATION: Receive Report
FINANCIAL STATEMENT: None
DESCRIPTION: The Heritage and Cultural Arts Division strives to develop quality
programs that strengthen community image, preserve the City's heritage, provide cultural experiences
and encourage appreciation of the arts. This is accomplished by providing a diverse program of offerings
for youth and adults in the disciplines of music; dance; fine arts; and visual and performing arts. The
Division also provides a variety of programs at the Heritage Park and Museums to support education and
stewardship of the City's historic collections. The following report is a summary of programs conducted
during summer 2013.
CULTURAL ARTS CLASSES
Cultural Arts Classes and Camps provide opportunities for community members of all ages to attempt
new experiences or refine current artistic and performance skills. Classes are taught by contracted
specialty instructors and are typically offered from four to eight weeks in duration.
A total of 455 participants registered for Cultural Classes during summer 2013, which was a 39% increase
over the prior summer. This increase is largely due to the addition of cultural arts Camp programs, which
resulted in a decrease in the number of other camps offered by the Department due to having a finite
amount of facility space.There was also an overall increase in both classes offered and classes held. New
classes introduced this session included: Creature Animation Flix, Green Screen Animation, Public
Speaking and Creative Writing Camps.
Staff has continued to be proactive in recruiting new instructors to provide a more diverse offering of
programs and increase in the number of classes offered.
SPRING QUARTER COMPARISON: Cultural Arts Classes
COPIES TO:
ITEM NO: 8.1
GACOMMISSIONS&COMMITTEES\HERITAGE COMM ISSION\AGNDSTMT\2013\10-10-13 Item 8.1 Summer Quarterly Report.docx
Attendance 1 13 2012 2011 2010 2009
Resident 376 255 349 282 307
Non Resident 79 72 77 88 97
Total Registration 455 327 426 370 404
Classes Held 56 36 40 45 38
AVG Registration per Class 8.13 9.08 10.65 8.22 10.63
Classes Offered 89 52 52 55 47
Cancellation Rate 37% 31% 23% 18% 19%
PUBLIC ART PROGRAMS
CITY—Emerald Glen Recreation and Aquatic Complex
The City Council approved $220,000 in funding to include public art in the first phase of the Emerald
Glen Recreation and Aquatic Complex. The Art Selection Committee will be established in fall 2013.
CITY—Dubliner
City Staff is scheduled to meet with lighting manufacturer in mid-October restore the lighting program.
PRIVATE DEVELOPER—Avalon Bay
AvalonBay Communities, Inc. (Avalon Bay) completed installation the sculptural mosaic by the public art
team Wowhaus. The public art project is Campbell Green, in Avalon Bay's new development currently
under construction at the Dublin East BART Station.
PRIVATE DEVELOPER—Essex
Staff is working with a private developer, Essex, who selected to install artwork at their project located
on St. Patrick Way in the new Essex residential development located near the West BART Station. The
developer is still working with the artist on the design with Bay Area metal artist, Eric Powell.
HERITAGE PROGRAMS
Programs
• The ongoing Heritage Music Jam program continued to attract on average 83 participants per
month.
• The Boy Scouts conducted a cemetery clean-up in August and there were 75 participants.
• The Heritage Park also hosted the "National Night Out" Kick-Off Celebration at the Park.
Approximately fifty people attended the event sponsored by Dublin Police Services.
Exhibits
2 of 5
There were no exhibits during this time. The Department conducts two exhibits per fiscal year.
EXHIBIT ATTENDANCE
1 389 496 38 534
100 j
1 2,741
Total Attendance
NIA No City-sponsored exhibits during this time.
Visitors
"Visitors Comparison" records the number of people who visit the Heritage Park and Museums as part of
a formal tour or as a walk-in guest. This measurement also includes those who experience the Heritage
Park and Museums as a participant in one of the many community events hosted at the site by the City.
Tours are also tracked to differentiate between those tours that are a school group or those that are for
some other formal or informal community group. Overall walk-in attendance is on track and is higher
vvhenthereisanexhibit. Thesurgeinvva|k'ininsunnnner2U12vvasduetothe °Seabees" exhibit.
VISITORS COMPARISON
Adult—Tour 59 1 78 1 49 186 58 81 1 18
30 i 187
Child—Tour 161 1 *311 1 30 1 502 216 415 1 43 1 15 689
Walk-in 455 915 i 349 1 i 1,719 60 375 1 998 418 i 1,851
Total Visitors 675 2,404 478 3,5571 562 1,871 4,059 1,443 7,935
2 J66 6i 22 1 6 ; 3 ! 37
*
Decrease in Adult/Child tour numbers due to cancellation offive Dougherty Elementary School tours.
**During this quarter lost year, the City held its 30m Anniversary All American [e/eboobbn at Heritage Park,
oocnuntingƒorJDO0visitors.
Volunteers
There are currently 60 volunteers on the active Heritage Park and Museums volunteer roster.This group
provides approximately 54 volunteer hours per week to support the Museum on a regular basis.The
Museum volunteers also contribute to work parties, provide tours, assist at special events and attend
monthly meetings. A specialized volunteer group assists with handling and caring for the collections.
3 ofS
Interns and specialized volunteers are also utilized on a regular basis to work on a variety of projects
that enhance the Museum. This past quarter, volunteers Mimi Loren, Jennifer McCort, Sunny Bai and
Terry Berry completed important work in collections and archives.
The efforts of these interns included the following:
• Mimi Loren assisted in sorting "Found in Collection" (FIC) items. FIC items include documents,
photographs and other paper objects that were received by the City as early as 1993 when the
historic structures were transferred to the City, but had not been documented.
• Terry Berry created a "Dublin Names" file for each of the pioneer families. Each file contains FIC
items, writings, articles or family histories pertaining to that family.
• Jennifer McCort continued work on the photo collection as she has for the last three years during
the summer months.
• Sunny Bai has been working on photographing each item in the collection and uploading the
image to the "Past Perfect" data collections management software.
• Graduate Student Rita Szollos is progressing in her ambitious project to depict Dublin "Then and
Now" on the internet. For her Master's project, Rita is developing a web-based platform with an
interactive three-dimensional map of Dublin. The map contains historic images that become
visible when rolled over by a mouse. The targeted completion for this project is December 2014.
VOLUNTEER • •
1 !
Museum Volunteer 622 531 696 1,849 600 : 730 756 830 2,916
Student Volunteer 43 114 309 : 466 29 80 20 68 197
Intern 0 33 60 93 60 60 20 100 240
Total Hours 665 678 : 1065 2,408 689 870 : 796 998 3,353
FACILITY RENTALS
St. Raymond Church has been available to the public for private rental since prior to the expansion of
the Heritage Park and Museums in 2011. The Sunday School Barn became available for private rentals on
May 1, 2012. In this past quarter, there were 23 rentals at St. Raymond Church and 18 rentals at the
Sunday School Barn. Rentals included church services, memorials and weddings. There is currently an
ongoing rental in St. Raymond Church that is resulting in higher use than last year for that facility. The
Sunday School Barn rental increase was due to an increase in private parties seeking locations for
memorial services. This quarter the rentals at the Sunday School Barn included four weddings and four
memorials.
4of5
FACILITY RENTALS Comparison
1 1
—• • • r ! •
S Raymond Church P20 161 21 57 11 a 5 t 7 � � 7
Sunday School Barn 3 0 8 6 26
Total Rentals 23 16 29 68 11', 21 12
RECOMMENDATION: Staff recommends that the Heritage and Cultural Arts Commission
receive the report.
5 of 5
CULTURAL ARTS ACTIVITIES-SUMMER SESSION 2013 TOTAL RESIDENT NON-
RESIDENT
Adult Tap II 10 8 2
All 4 Dance Camp 18 13 5
Beginning Ballet I&Character Dance 10 8 2
Beginning Irish Dance 16 12 4
Beginning Ukulele 11 10 1
Creating Ceramic Sculptures 4 3 1
Creative Writing 13 10 3
Creative Writing:Journalism 0 0 0
Creative Writing:Journalism 0 0 0
Creature Animation Flix New 5 5 0
Critters'n ClayTM 5 4 1
Discover the Artist in You 11 10 1
Edible Art 8 8 0
Expository Essay Writing 6 5 1
Fun Sculpting for Kids 11 10 1
Fun Sculpting for Kids 7 7 0
Fun with Watercolors 12 12 0
Fun with Watercolors 4 4 0
Give me a"C"for Cheerleading 8 8 0
Green Screen Animation Flix NEW 6 6 0
Hip Hop Dance for Children and Tweens 20 19 1
Hip Hop Dance for Children and Tweens 8 8 0
Improv Comedy Camp 12 4 8
Intermediate Irish Dance 3 2 1
Introduction to Drawing 10 10 0
Irish Dance-Teens/Adults 8 3 5
Journalism 8 7 1
Kinder Drama Camp 14 14 0
Kindermusik(tm) Adventures for Babies; Busy Days 6 3 3
Kindermusik(tm) Adventures for Babies; Busy Days 4 3 1
Kindermusik(tm) Adventures for Babies; Busy Days 8 6 2
Kindermusik Laugh&Learn for Toddlers:Splash! 12 7 5
Kindermusik Laugh&Learn for Toddlers:Splash! 4 4 0
Kindermusik Move&Groove for Preschoolers: Under the Rainbo 3 3 0
Learn to Draw Manga 15 11 4
Let's Make Movies!Special Effects Filmmaking 8 8 0
Little Mermaid,Jr. 18 13 5
Pee Wee Art Time 7 7 0
Pee Wee Art Time 8 7 1
Persuasive Essay Writing 5 4 1
Pre-Ballet&Character Dance 9 8 1
Pre-Ballet II &Tap 9 8 1
Pre-Ballet II&Tap 11 11 0
Pre-Public Speaking&Creative Writing Camp NEW 5 5 0
Public Speaking&Creative Writing Camp NEW 3 1 2
Speech Writing 6 4 2
Story Writing 3 3 0
Story Writing-Genres 9 8 1
Superhero Filmmaking Flix 3 2 1
The Fundamental Essay 10 8 2
TVYPA Extended Care Options 1 1 0
TVYPA Extended Care Options 1 1 0
Young Rembrandts-Eric Carle Workshop 8 7 1
Young Rembrandts-FUNdamental Drawing 15 11 4
Young Rembrandts-Multimedia-Bits of Summer Fun 11 8 3
Young Rembrandts-Pastels-Animals of Africa 5 4 1
GRAND TOTAL 455 376 79
ATTACHMENT 1