HomeMy WebLinkAboutItem 4.02 CivCtrFurniture99-13CITY CLERK FILE # 600-35
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: December 7, 1999
SUBJECT:
ATTACHMENTS:
RECOMMENDATION:
Award of Bid - Civic Center Expansion Project- Furniture,
Contract 99-13
Report Preparedby: Herma Lichtenstein, Parks and Facilities
Development Manager
1) Resolution of Award
1) Adopt resolution awarding bid to Smith Business Interiors
FINANCIAL STATEMENT:
Funds Budgdted for Improvements: $217, 81 g
Bids Received: Smith Busines~ Interiors $145,848
Corporate Interior Services $156,980
The total project cost plus a 10% contingency is $160,433; sufficient
funds are available in the Fiscal Year 1999-2000 Budget.
DESCRIPTION: At the November 2, 1999 meeting of the Dublin City Council, the
Council authorized Staff to distribute a Request for Bids for the Civic Center Expansion Project -
Furniture, Contract 99-13. The project provides for the supply and installation of furnishings for the Civic
Center Renovation/Expansion Project. The project includes furnishing approximately 4500-sq. ft. of the
expansion space to provide Interim office space while the remainder of the remodel is being constructed.
The remaining furnishings for the remodeled area will be installed at the end of the construction.
(Approximately May2000)
BID RESULTS
A total of nine bids sets were issued to qualified suppliers. In addition the bids were publicly advertised
and issued to the builders exchange houses. A total of two bids were received; Smith Business Interiors,
$145,848 and Corporate Interior Services, $156,980. The bid submitted by Corporate Interior Services
did not include the requisite bonds so the bid is therefore found to be nonresponsive.
PROJECT BUDGET
There are Sufficient funds available for the project as described.
CONCLUSION
Staff has reviewed the bid results, checked with references, and recommends that the-City Council adopt
the resolution in Attachment 1 awarding the bid to Smith Business Interiors.
COPIES TO: Smith Business Interiors 4~ ~ .~
ITEM NO.
h:civiccentercip\ccfurnitureaward2.doc
RESOLUTION NO. -
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AWARDING CONTRACT NO. 99-13
CIVIC CENTER EXPANSION PROJECT - FURNITURE
TO
SMITH BUSINESS INTERIORS
WHEREAS, the 1998-2000 Capital Improvement program includes funding for
the Civic Center Renovation Project; and
WHEREAS, the City sent out a Request for Bids to 9 firms and received 2
responses; and
WHEREAS, Smith Business Interiors, prepared "the lowest bid estimate and was
determined to be qualified to do the work; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Dublin does hereby award Contract No. 99-13 to the lowest responsible bidder therefor,
to wit, Smith Business Interiors, at a base bid of One Hundred Forty Five Thousand Eight
Hundred Forty Seven Dollars and Forty Seven Cents ($145,847.47) the particulars of
which bid are on file in the office of the City Engineer.
PASSED, APPROVED AND ADOPTED, this 7th day of December, 1999.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Mayor
City Clerk
ATTACHMENT