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Home My WebLink About4.13 Budg FY99-00 CITY CLERK File # 330-20 AGENDA STATEMENT CITY COUNCIL MEETING DATE: (November 8, 2000) SUBJECT: Budget Carryovers from Fiscal Year 1999-2000 to Fiscal Year 2000-2001 (Report Prepared By: Carole Perry, Administrative Services Director and Fred Marsh, Finance Manager) EXHIBITS ATTACHED: RECOMMENDATION:~ · FINANCIAL STATEMENT: Budget Change Forms Approve the Budget Changes See Report. The adjustments required can be covered by reducing the amount appropriated to Reserves as discussed below. DESCRIPTION: As part of the process of reviewing the Preliminary Financial Reports for Fiscal Year 1999-2000, Staff noted several Capital Projects and Operating budget line items that were originally anticipated to be completed in Fiscal Year 1999-2000 but are now scheduled for completion in Fiscal Year 2000-2001. These Capital Projects and Operating Budget items are noted below: Department or Capital Project Name of Capital Project or Number Operating Budget GENERAL FUND (001) 90100 Community Development - 93192 93200 93320 94261 96080 Specific Plan Studies Geographic Information System Automated Building Permits Telecommunications Plan Padre Way Trash Rack Underground Utilities Dublin Blvd Estimated Actual Actual Amount of Expense for Expense for Carryover FY 1999-2000 FY 1999-2000 Required $123,000 $26,933 $96,067 TOTAL PROPOSED FOR GENERAL FUND TRAFFIC IMPACT FEE FUND (300) 96430 1-580 Fallon Road Interchange $652,027 $571,105 Improvements 96650 Eastern Dublin ROW Acquisition $4,333,919 $69,129 96890 Dublin Boulevard Widening - $159,600 $112, 197 Dougherty Road to Scarlett Drive TOTAL PROPOSED FOR TRAFFIC IMPACT FEE FUND STATE TRANSPORTATION IMPROVEMENT FUND (219) 96920 ] Dublin Boulevard Widening - $180,705 I Village Parkway to Sierra Court $5,000 $809 $4,191 $9,261 $5,761 $3,500 $45,000 $13,580 $31,420 $2,980 $0 $2,980 $10,000 $2,080 $7,920 $146,078 $83,434 $80,922 $4,264,790 $47,403 $4,393,115 $97,271 COPIES TO: G:XAUDITkFY 99-00\cafrkagenda budget carryovers.doc ITEM NO. Department or Capital Project Name of Capital Project or Number Operating Budget PUBLIC FACILITIES FUND (310) 95600 [ Emerald Glen Park AFFORDABLE HOUSING FUND (380) 90100 ~ Housing Implementation Program Estimated Actual Expense for FY 1999-2000 $4,034,0291 $37,2201 Actual Amount of Expense for Carryover FY 1999-2000 Required $3,S25,2401 $20S,789 $12,3901 $24,830 Note that the amounts of the proposed budget adjustments do not result in any increase in the total expenditures as originally reported in the City's adopted Capital Improvement Program for 2000-2005 for each of the capital projects noted above. The savings realized in Fiscal Year 1999-2000 from the delays that occurred in these projects will be used to fund the additional requested appropriations in Fiscal Year 2000-2001. In order for Staff to be able to fully fund these projects in Fiscal Year 2000-2001, staff is recommending that the Mayor execute the attached budget change forms for the amounts noted above. CITY OF DUBLIN BUDGET CHANGE FORM New Appropriations (City Council Approval Required): X From Unappropriated Reserves (If Other than General Fund, Fund No - From New Revenues ;:':'7~/ilmn~L~g~:St~E¥!X(~O~ " ' ~!i(!:"7~XM6~r':::~::,, .... Name: Account #: Name: Account #: Name: Account #: Name: Account #: Name: Account #: Name: Account #: Budget Transfers: CHANGE FORM # From Budgeted Contingent Reserve .(1080-799.000) Within Same Department Activity .... Between Departments (City Council Approval Required) : ',:3':!,:;~c:itt~'~: B~t~Gt~'i~OU~'. "~:~:+.:.,' i.,,,,?.'~St~f"' 'i'?". Name: General Fund - Planning - Contract $96,067 . Services Account #: 001.90100.740.000 Name: General Fund - GIS Project - Contract Services Account #: 001-93192-740~000 Name: General Fund - Automated Building Permits - Contract Services Account #: 001-93200-740~000 Name: General Fund -Telecommunications Plan - Contract Services Account #: 001-93320-740-000 Name: General Fund - Padre Way Trash Rack - Salaries Account #: 001-94261-701~001 Name: General Fund - Padre Way Trash Rack -Engineering Services Account #: 001-94261-740-078 $4,191 $3,500 $31,420 $350 $480 City Manager: ASD/Fin Mgr Date: Signature F" ,~__ ,,,t,4,j(,,~ h,~_ Date: Signature REASON FOR BUDGET CHANGE ENTRY: To adjust budgeted amounts for Fiscal Year 2000-2001 for the uncompleted .portion of projects originally scheduled for completion in Fiscal Year 1999-2000 (Page 1 of 4) Mayor: Date: Posted By: G :IA UDITLey 99-O0~cafr~budget change - carryover part l.doc Signature Signature Z//~l,5 ,Date: ///ff/,~ CITY OF DUBLIN BUDGET CHANGE FORM CHANGE FORM # New Appropriations (City Council Approval Required): Budget Transfers: X From Unappropriated Reserves - From Budgeted Contingent Reserve (1080-799.000) (If Other than General Fund, Fund No - Within Same Department Activity · From New Revenues Between De arlrnents (City Council Approval Required) Name: Name: General Fund - Padre Way Trash Rack $2,.150 - Improvements Account #: Account #: 001-94261-750-050 Name: Name: General Fund - Underground Utilities $7,920 Dublin Blvd - Contract Services Account #: Account #: 001-96080-740-078 Name: Name: STIP Fund - Dublin Blvd Widening - $97,271 VP to Sierra Ct - Contract Services Account #: Account #: 219-96920-740-078 Name: Name: Traffic Impact Fee Fund - 1580 Fallon $80,922 Road Interchange - Contract Services Account #: Account #: 300-96430-7;40-078 Name: Name: Traffic Impact Fee Fund -Eastem $4,264,790 Dublin ROW Acquisition - Land Account #: Account #:300-96650-750-010 Name: Name: Traffic Impact Fee Fund - Dublin Blvd $47,403 Widening - Dougherty Rd to Scarlett Drive - Contract Services Account #: Account #: 300-96890-740-078 City Manager: Date: Signature ASD/Fin Mgr .(~,x.~cL. {r~,,_~,~,./.~-/~ . Date: Signature REASON FOR BUDGET CHANGE ENTRY: To adjust budgeted amounts for Fiscal Year 2000-2001 for the uncompleted portion of projects originally scheduled for completion in Fiscal Year 1999-2000 (Page 2 of 4) Mayor: Date: Posted By: G: M UDIT~FY 99-O0~cafr~budget change - carryover part 3.doe Signature Signature Date: CITY OF DUBLIN BUDGET CHANGE FORM CHANGE FORM # New Appropriations (City Council Approval Required): Budget Transfers: X From Unappropriated Reserves (If Other than General Fund, Fund No - From New Revenues I)l.:{':ltl-: ~.SE lit I)GI.. I' XCCOI.VI' X.M{)!'.~ I' From Budgeted Contingent Reserve (1080-799.000) Within Same Department Activity Between Departments (City Council Approval Required) INCREANF BI;I}(iE'I A( :C()I. N '1 AMOI ;N'I' %.. :. I': , .' I.. :.. I ;.,... '.,. ( ... :.',.s,,, ,:.o Park - Improvements Account #: Name: Account #: 310-95600-750-050 Name: Affordable Housing Fund - Housing Implementation Program (Planning) - Salaries $6,130 Account #: Name: Account #: Account #: 380-90100-701-001 Name: Affordable Housing Fund - Housing Implementation Program (Planning) - Contract Services Account #: 380-90100-740-000 '$18,700 City Manager: Date: Signature ASD/Fin Mgr W"~~ ~ " Date: Signature REASON FOR BUDGET CHANGE ENTRY: To adjust budgeted amounts for Fiscal Year 2000-2001 for the uncompleted portion of projects originally scheduled for completion in Fiscal Year 1999-2000 · (Page 3 of 4) Mayor: Date: Posted By: G:LiUDITXFY 99-OOXcafr~budget change - carryover pan 4.doc Signature Signature Date: CITY OF DUBLIN BUDGET CHANGE FORM CHANGE FORM # New Appropriations (City Council Approval Required): Budget Transfers: X From Unappropriated Resexwes From Budgeted Contingent Reserve (1080-799.000) (If Other than General Fund, Fund No - Within Same Department Activity From New Revenues . Between Departments (City Council Approval Required) :.i,~.:DECI~L~,i~iiiD~'F-~iC~0ij~¥;',i:2 =::~".:i!"',~,~iOlj~'T:: ~i~! .: i~;fN'~RE.'X'SE i~G.~';F::"AC~Ulig!ii; ~' :i'~!:( :iAl~16~T. Name: Name: REVENUE - Traffic Impact Fee Fund $4,393,115 Reimbursements General Account #: Account #:300-570-005 Name: Name: REVENUE - State Transportation $97,271 Improvement Fund - State Transportation Grant Account #: Account #:219-555-016 Name: Name: REVENUE - Public Facilities Fund $208,789 Account #: Name: Account #: 310-570-005 Name: REVENUE - Affordable Housing Fund $24,830 Account #: Account #:380-570-005 City Manager: Date: Signature ASD/Fin Mgr ~ L,-~,,,___~_,,,y~ Date: Signature REASON FOR BUDGET CHANGE ENTRY: To adjust budgeted mounts for Fiscal Year 2000-2001 for the uncompleted portion of projects originally scheduled for completion in Fiscal Year 1999-2000 (Page 4of4) Mayor: Date: Signature Posted By: Date: G: Lt UDlrur Y 99-O0~cafrl budget change - carryover pan 2. doc Signature