Loading...
HomeMy WebLinkAboutItem 3.1 CivCntrLibraryVision CITY CLERK # 940-60 AGENDA STATEMENT CITY COUNCIL MEETING DATE: October 19, 1999 SUBJECT: Civic Center Library Visioning - Study Session Report t~repared by: Herma Lichtenstein, Parks & Facilities Development Manager ATTACHMENTS: Vision Session Agenda RECOMMENDATION: . Provide Input and Direction to Desig-n Consultants FINANCIAL STATEMENT: None DESCRIPTION: On August 17,1999 the City Council approved an agreement and Public Participation Plan with BSA Architects for the programming and design of the new Civic Center Library: As part of the Public Participation Plan a Visioning Session with CounCil and the public was recommended. The purpose of the Visioning Session is to solicit input on goals, ideas and concerns for the new facility. The Consultant is proposing a one-hour presentation and discussion. The presentation will consist of the Preliminary Program Findings, Site Assessment and a thirty to forty Minute Visioning Session devoted to Council and public input. Preliminarv Prodgram Findings Kathy Page and Associates has completed three pubIic meetings to solicit input from the community on the types of programs and uses they would Iike to see included in the new library. In addition Ms. Page has met with groups individually including the Youth Advisory Committee, Leadership Class, Library Staff, Friends of the Library, etc. A Library Survey is also posted on the County Library Web site and is linked to the City's Web site. The survey is being distributed at the. Dublin Library as well. To date approximately 500 completed surveys have been received. Kathy-Page and Associates is using this information to compile the overall program and has prepared a preliminary space allocation study and program to be presented at the Visioning Session. Site Assessment The site assessment will discuss overall opportunities and constraints to development of various locations identified by the consultant. The consultant is proposing five different locations at the Civic Center. These locations are based on physical site constraints such as noise, wind, relationship to the Civic Center,' etc. The consultant will discuss each of the following issues and provide time for input. COPIES TO: BSA Architects ITEM NO. 3.1 Analysis Existing Site Conditions. This includes current facilities, adjacent facilities, ingress / egress to the site, noise impacts, sun, wind and other environmental factors. Identifies opportunities and constraints. 2. Possible location alternatives for the library with pro' s and con's of each location. 3. Physical site impact of alternative locations on the Civic Center and the adjacent ball fields. The consultant will have scale footprints to illustrate how a new building will effect the site. Visionin Session The visioning session will be an open opportunity for brainstorming and input from the Council and the Public. The consultant will begin the meeting with a series of questions designed to generate ideas and issues from those present. All comments will be recorded and used to direct the overall design and character of the building and site. The goals for the visioning session are as follows; 1. Give Council Members and the Public the opportunity to express their goals, ideas and concerns regarding the new library 2. Use these to develop a vision statement and list of goals for the new project Recommendation: It is the recommendation of staffthat the City Council take the following action; 1 Receive presentation from consultants. 2 Provide direction on proposed sites / locations 3 Participate in the visioning session and give direction to the consultants on the City's goals for the project, character of the building and place in the community. ;: -. -- . ~- .. . . . Dublin Civic Center Library Dublin, California OUTLINE OF COUNCIL PRESENTATION BSA Architects October 19, 1999 A. Introductions I. lntroduction of project team members and their role in the project - Herma Lichtenstein, Project Manager a. BSA Architects - Mark Schatz and Carla Culbertson, Project Team Leaders b. Kathryn Page - Library Programming and Planning Consultant c. Carducci Associates - Bill Fee, Landscape Architect 2. Our Goals for the Project ~ Mark Schatz a. Need to address the city's concerns as well as those outlined in the vision of the County Library system b. Work with staff and the community to create the best possible design for the library and the civic center site. c. Develop a scheme that is realistic so that it can be built within the allowable funding constraints 3. Goals for Tonight's Visioning Workshop a. Present our work to date related to programming and site assessment b. Give Council Members and the Public the opportunity to express their goals, ideas and concerns regarding the new library c. Use these to develop a vision statement and list of goals for the new project B. Library' Program - Kathy Page I. Background on process to date a. Staff interviews b. Public Meetings c. Consultant input based on planning standards and past experience 2. Outline of draft building program 3. Program goal- 37,000 sf First phase ~ approximately 22,000 of finished interior space, balance to be shell space only ATTACHMENT 1 Dublin Library ~ Council Presentation October 19, 1999 Page 2 C. Site Assessment - Bill Fee 1. Overview of the entire Civic Center site 2. Analysis a. Existing Conditions b. Noise, sun, wind and other environmental factors c. Constraints 3. Possible locations for the library with pro's and con's of each 4. Impact of alternative locations on the Civic Center and the adjacent ballfields D. Questions to the City Council and Members of the Public - Mark Schatz 1. What do you think will be the most important role this library will phiy in the community, and what aspect or feature of the building will help us to best fulfill that role? 2. If you could each use three words to describe the library that you'd like to see at this site, what would they be? 3. How do you think the library needs to relate to the City Hall, the parking lot, Dublin Blvd. and the adjacent athletic field complex? 4. What are your thoughts as to the alternative locations for the library on the site? 5. How do you think the library should look, feel and function? 6. Are there any other buildings (library or other) which you see as role models for the type of facility you'd like to see at this site? This can be from either a functional or an aesthetic perspective. 7. If the desired program exceeds the original goal, what are your thoughts on what functions could be reduced or eliminated, or should we increase the size of the building? 8. What do you think are the most important elements to be accommodated in the first phase? E. Summarizing Comments 1. Key points raised during the discussion 2. How those help form the vision for the new Library 3. Next steps a. Finalize building program b. Determine best possible site for the facility c. Begin development of design alternatives for the building and related sitework ~- ... . t- .,... . . .