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Home My WebLink About4.03 AccptWork02-03OverlayCITY CLERK File # El&dd- AGENDA STATEMENT CITY COUNCIL MEETING DATE: August 5, 2003 SUBJECT: Acceptance of Work — Contract No. 03-06 2002-2003 Annual Street Overlay Project Report Prepared by: Lee S. Thompson, Public Works Director ATTACHMENTS: 1) Contract Change Order No. 1 2) Change Order Summary Form RECOMMENDATION: Approve Contract Change Order No. 1, accept improvements under Contract No. 03-06, 2002-2003 Annual Street Overlay Project, and release retention in the amount of $46,165 after 35 days if there are no subcontractor claims FINANCIAL STATEMENT: FY 2002-2003 Project Budget: Budget Actual Salaries/Inspections/Misc. $ 28,760 $ 24,041 Improvements - Overlay $ 630,740 $ 357,649 Improvements - Change Order No. 1 $ 62,217 Subtotal: $ 659,500 $ 443,907 Pavement Repairs — Slurry Seal* TOTAL: $ 25,000 $ 17,743 $ 684,500 $ 461,650 * Improvements for the slurry seal streets are for pavement repairs only and are funded through the Gas Tax ($25,000) in the Annual Slurry Seal Program. The FY 2002-2003 Annual Overlay budget includes funding from the General Fund ($28,760), Measure B Funds ($219,000), Gas Tax ($312,740), and Traffic Congestion Relief Program (TCRP) funds ($99,000). However, TCRP funds are less than budgeted due to State budget cuts. DESCRIPTION: On April 1, 2003, the City Council awarded Contract No. 03-06, 2002-2003 Annual Street Overlay Project, to Top Grade Construction, Inc. --------------------------------------------------------------- COPIES TO: Top Grade Construction Inc. Z ITEM NO. GA0VERLAY\2003\AS acceptance.DOC C.J � The Annual Street Overlay project consists of removing and replacing failed asphalt concrete pavement to a minimum depth of 3 inches on residential streets, resurfacing the street with a 1-1/2 inch overlay of asphalt concrete, and re-striping pavement markings. Major cracks are sealed prior to resurfacing in order to prevent the cracks from reflecting through the new overlay. Pavement repair for slurry seal streets was also included in this Overlay contract as this type of work is not normally performed by contractors specializing in slurry seal. A reduced cost to the City was achieved by incorporating the repairs with the Overlay project. The 2002-2003 Annual Street Overlay Project repaired and overlaid the following streets: Countess Court Longford Way Countess Street Chatam Street Valencia Street Limerick Court Deervale Court Limerick Street Cavalier Lane Diana Lane Cavalier Court Ardmore Street Ferncliff Court Bonniewood Court Shamrock Place Bonniewood Lane Beverly Court Sharon Court Wexford Court Kilrush Avenue Norfolk Place South~vick Court Zandol Court Brookdale Court Firethorn Way Elgin Lane (Southernmost leg only) Portion of San Ramon Road Bike Path (200' North of Vomac Road) The low bid received from Top Grade Construction was considerably under budget. As a result, the City generated Contract Change Order No. 1 in order to include additional streets for pavement repair and overlay using a portion of the remaining budgeted funds. This contract also repaired the pavement for the following streets included in the 2003-2004 Annual Slurry Seal Program: Rolling Hills Drive Tory Way Sunwood Drive Emerald Ave San Ramon Rd (Silvergate Drive to North City Limit) Staff has reviewed the work and recommends that the City Council approve Contract Change Order No. 1, accept the improvements under Contract No. 03-06, 2002-2003 Annual Street Overlay Project, and release retention in the amount of $46,165 after 35 days if there are no subcontractor claims. CITY OF DUBLIN ~. ioo c~wc PLAZA, DUBLIN, CALIFORNIA 94568 .t. (925) 833-6630 & (925) 829-9248 FAX CONTRACT CHANGE ORDER NO. 1 DATE: July 11,2003 PAGE: 1 of 1 PROJECT/ROAD: 2002-2003 Annual Street Overlay Project CONTRACT NO: 03-06 TO: Top Grade Construction Inc,. 50 Contractors Street, Livermore, CA 94551 You are hereby directed to make the herein described changes from the plans and specifications or do the following described work not included in the plans and specifications on this contract. Please note that this change order is not effective until approved by the Public Works Director. This change order is requested by the City. 1. Furnish all materials, equipment and labor to add Norfolk Place, Southwick Court, Zandol Court, and Brookdale Court for pavement failure repairs and overlay per Specifications. The exti'a work shall be paid for as i'olJ'ows: a) Additional 4,120 LF of "Plane AC Pavement 6' Wide" at the agreed unit price of $2.50/LF. $10,300.00 b) Additional 303 LF of "Plane AC pavement 12' Wide" at the agreed Unit price of $5.00/LF. $ 1,515.00 c) Additional 1,478 SF of "Pavement Failure Repairs 3"" at the agreed unit price of $2.00/SF. $ 2,956.00 d) Additional 67,354 SF of "Install 1½" AC Overlay" at the agreed unit price of $0.65/SF. $ 43,780.10 e) Additional 13 of "Adjust Monuments to Grade" at contract unit price of $200.00/EA. $ 2,600.00 f) Additional 69 LF of "12 White Stop Bar" (Thermo)" at contract unit price of $2.00/LF. $ 138.00 g) Additional 197 Lf of"Detail 21 Yellow" (Thermo) at contract unit price of $1.30/LF. $ 256.10 h) Additional 3 of "STOp Legend" at contract unit price of $100.00/EA. $ 300.00 i) Additional 6 of "Reflective Markers" (Blue) at contract unit price of $12.00/EA. $ 72.00 j) Additional "Striping and Pavement Marking Removal" at the agreed unit price of $300.00/LS. $ 300.00 ESTIMATED MAXIM UM COST IN CREASE: $62,217.20 BY REASON OF THIS CHANGE ORDER, THE TIME OF,C~MPLETION WILL BE ADJUSTED 0 WORKING DAYS. SUBMITTED 'BY: / .~~. AL RE]~(~MMENDED BY: APPROVED BY: Ana~n Kanagasundaram Date ~ L~. T~p~n Date Rich ~brose Date Assistant Civil Engineer ~ublic ~irector City Manager nrnnn~d and h~r~by agree, if fbiS ~-, the ~n~r~inn~ ~o~fra~for, hav9 giv~n C3FD~U~ ~nn~i~r~finn to fh9 chDQ~9 proposal is approved, that we will p~all equipment, furnish all materials, except as may othe~ise be noted above, and pedorm all se~ices necessa~or th~work above sp~d, and will accept as full payment therefor the prices shown a ove. / y ~, .... ,~. ~.,~ July 1~, ~3 /-C~ract~r: To. Grade Construction, Inc. _ ~/~///~// Robert L. Fisher ' ~. . ' T' ~' v ~ +~ ' ~ D ~ ' ~gned By. j/~~ ~Z~ ~ ,~t,,.E~e,u,,ve V~c, ~,s]d~nt If the Contractor does not sign acceptance of this order, his/her attention is directed to the requirements of the specifications as to proceeding with the ordered work and filing a written protest within the time therein specified. CHANGE ORDER SUMMARY ~ ~iD ~- DATE: July 23, 2003 PROJECT NAME: 2002-2003 Annual Street Overlay Project CIP #: 96580 CONTRACT NO: 03-06 CONTRACTOR:. Top Grade Construction Inc. PERCENT COMPLETED: 100% CONTRACT AMOUNT: $375,391.55 APPROVED BUDGET AMT: $527,704.00 CHANG ER :ORDERS: CHANGE ORDER. #1 $62,217.20 CHANGE ORDER #2 CHANGE ORDER #3 CHANGE ORDER #4 CHANGE ORDER #5 TOTAL OF CHANGE ORDERS: $62,217.20 CURRENT CHANGE ORDER DESCRIPTION: The City requested this change order for additional pavement repairs and overlay on Norfolk Place, Southwick Court, Zandol Court, and Brookdale Court. The additional work was added due to the contractor's bid being far less than the allocated budget and the poor pavement conditions of these streets. ADJUSTED CONTRACT AMOUNT: $437,608.75 PROGRESS PAYMENTS MADE: PAYMENT #1 PAYMENT #2 PAYMENT #3 PAYMENT #4 PAYMENT #5 TOTAL PROGRESS PAYMENTS: $0.00 REMAINING BALANCE ON CONTRACT: $437,608.75 RECOMMENDATION: APPROVED ~ APPROVED APPROVED DENIED DENIED DENIED SIGNATURES: '~"-~//~ '~r Pub~i,d Wo&s~ City Manager Mayor