HomeMy WebLinkAboutItem 4.05 FireStnAcousticReject CITY CLERK
FILE # 600-35
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: October 19, 1999
SUBJECT:
Contract 99-12 .Fire Station Acoustic Improvement - Rejection of
Bid Received
Report Prepared by: Lee S. Thompson, Public Works Director
ATTACltMENTS:
Resolution Kejecting Bid
./~Adopt resolution rejecting bid.
FINANCIAL STATEMENT:
$8,500 is budgeted for construction. Only one bid was received in
the amount of $22,249.00.
DESCRIPTION: On September 21, 1999, the City Council authorized Staff to solicit
bids for Contract 99-12, Fire Station Acoustical Improvement.
The dining area of the fire station is also used as a training facility. The hard surface walls, floor, and
ceiling cause sounds to echo, which is detrimental to the training process. The project proposes to install
acoustical ceiling tile and wall panels in the diningtraining area to absorb a p~rcentage of the sound.
A preliminary cost estimate of $8,500 was received from an acoustical contractor prior to developing the
budget for this project. Staff advertised this project in the local newspaper and mailed notices to
approximately 12 East Bay contractors listed under Acoustical Contractors in the 1999 Building and
Construction Blue Book. Only one bid was received, from LJ Interiors, Inc., in the amount of $22,249.
Staff contacted the contractor who had provided the original estimate and was advised that the $8,500 cost
still seemed reasonable but that they generally would not bid publicly advertised work.
Because the bid received is nearly three times the amount budgeted, Staff recommends that the City
Council reject the bid. Staff will personally contact some of the other acoustical contractors and attempt
tO resolve any concerns or questions before re-advertising the project, as it appears that it is possible to
have the work done within the funds budgeted.
Staff recommends that the City Council adopt the resolution rejecting the bid received.
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COPIES TO: LJ Interiors, Inc.
No.
RESOLUTION NO. -99
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
EJECTING BID RECEIVED FOR CONTRACT 99-12
YIRE STATION ACOUSTIC IMPROVEMENT
WHEREAS, the City of Dublin did, on October 12, 1999, publicly open, examine, and
declare all sealed bids for doing the work described in the approved Plans, Specifications, and
Modifications for Contract 99-12, Fire Station Acoustic Improvement, authorized by the City Council on
September 21, 1999, which Plans, Specifications, and Modifications are hereby expressly referred to for a
description of said work and for all particulars relative to the proceedings under the request for bids; and
WHEREAS, the only bid received, $22,249, is sig~fificantty higher than the $8,500 available
construction funds for the project; and
WHEREAS, said bid was submitted to the City En~neer, who has recommended that the
bid be rejected on the basis of insufficient funds.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby reject the bid received on October 12, 1999, for City of Dublin Contract 99-12.
BE IT FURTHER RESOLVED that the City Engineer is authorized to re-advertise for bids
for Contract 99-12.
PASSED, APPROVED AND ADOPTED this 19th day of October, 1999.
AYES:
NOES:
ABSENT:
ABSTAINING:
ATTEST:
City Clerk
Mayor
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