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Home My WebLink About4.08 MAD 83-1 PrelEngRprtCITY OF DUBLIN AGENDA STATEMENT City Council Meeting Date: July 21, 1987 SUBJECT: Citywide Street Lighting Maintenance Assessment District 83-1 EXHIBITS ATTACHED: RECOMMENDATION: 4) 1) Preliminary Engineer's Report 2) Resolution Approving Preliminary Engineer's Report 3) Resolution Appointing Time and Place of Hearing Protests of Proposed Assessments (August 10, 1987) Assessment Diagram (to be available at the meeting) Adopt Resolution approving Preliminary Engineer's Report, Confirming Diagram and Assessment Adopt Resolution appointing time and place of hearing protests in relation to proposed assessments FINANCIAL STATEMENT: Proposed District cost estimate for Fiscal Year 1987-88 is $197,264, including an accumulated reserve for future pole replacement. $52,764 will be carried over from 1986-87 in the form of reserves. $144,500 will be assessed to property owners for the 1987-88 street lighting costs. ~,~.~ Actual accumulated year-end reserves have been as follows i ~ 1984-85 - $15,150 1985-86 - $28,819 1986-87 - $46,898 DESCRIPTION: In 1983, the City Council formed a Citywide Street Lighting Assessment District to replace the County of Alameda Lighting Service Area. On August 13, 1984, the City Council approved the Annual Engineer's Report and ordered levy of assessments for the first time. The District expenditures for the last three fiscal years and budget for 1987-88 are as follows: Actual Actual Estimated Budget 84-85 85-86 86-87 87-88 Energy $ 93,262 $106,878 $110,069 $136,000 Engr's Report 7,198 8,315 8,436 8,500 Ttl. Expenditures $100,460 $115,193 $118,505 $144,500 Assessments, incl. Co. collection & delinquencies: $116,500 $130,000 $139,000 $144,500 Actual collections to City: $111,900 $124,650 $134,784 $138,000 Interest: 3,710 4,212 1,800 4,150 Total Income: $115,610 $128,862 $136,584 $142,150 Year-end increase in reserves: $ 15,150 $ 13,669 $ 18,079 ($ 2,350) Accumulated reserves: $ 15,150 $ 28,819 $ 46,898 $ 44,548 The 1987-88 District assessment represents an increase of $5,500 over the Fiscal Year 1986-87. The increase in energy cost is primarily attributable to the increased number of street lights, anticipated increases in energy rates, and the addition of traffic safety street lighting to the District. ITEM NO.~ COPIES TO: This surplus fund is set up as a sinking fund for future pole replacements at the economic life of the poles. For Fiscal Year 1987-88, no change is recommended with respec~ t~ the 'method of determining the assessments. The District diagram is proposed to be the same as the City Limits. This will require an addition to last year's boundary to include the Hatfield and Camp Parks annexations which came into the City in 1986. The actual 'assessments to property owners will be calculated once the City receives the tax rolls from the County Assessor's Office. Last year's assessment for a single-family house was $18.30. Staff would estimate that the 1987-88 assessment would still remain under $19.00 for a single-family house. -2- RESOLUTION N0.~-87 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN A RESOLUTION APPROVING PRELIMINARY ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT WHEREAS, by its Resolution No. 32-87, a Resolution Directing Preparation of Annual Report for Maintenance Assessment District, City of Dublin Street Lighting Maintenance Assessment District (the "district"), this Council designated the City Engineer, as Engineer and ordered said engineer to make and file a report in writing in accordance with and pursuant to the Landscaping and Lighting Act of 1972; and WHEREAS, said Engineer of Work has made and filed with the City Clerk a preliminary report in writing as called for in said Resolution No. 32-87 and under and pursuant to said Act, which report has been presented to this Council for consideration; and WHEREAS, said Council has duly considered said report and each and every part thereof, and finds that each and every part of said report is sufficient; and that said report, nor any part thereof requires or should be modified in any respect; NOW, THEREFORE, BE IT RESOLVED a) that the Engineer's estimate of the itemized and'%otal costs and expenses of maintaining said improvements and of the~.incidental expenses of maintaining said improvements and of the incidental expenses in connection therewith, as contained in said report be, and e~ch of ~them'are hereby preliminarily approved and confirmed. b) that the diagram showing the assessment district, description of the improvements to be maintained, and the boundaries and dimensions of the respective lots and parcels of land within said district, as contained in said report be, and it is hereby preliminarily approved and confirmed. c) the assessment of the total amount of the cost and expenses of the proposed maintenance of said improvements upon the several lots and parcels of land in said District in proportion to the estimated benefits to be received by such lots and parcels, respectively, from said maintenance, and of the expenses incidental thereto, as contained in said report be and they are hereby preliminarily approved and confirmed. PASSED, APPROVED, AND ADOPTED this 21st day of July, 1987. AYES: NOES: ABSENT: Mayor ATTEST: City Clerk RESOLUTION NO. }% -87 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN A RESOLUTION APPOINTING TIME AND PLACE OF HEARING PROTESTS IN RELATION TO PROPOSED ASSESSMENTS CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT WHEREAS, by its Resolution No. 32-87, a Resolution Directing Preparation of Annual Report for Maintenance Assessment District, City of Dublin Street Lighting Maintenance Assessment District (the "District") this Council designated the City Engineer as Engineer and ordered that engineer to make and file a report in writing in accordance with and pursuant to the Landscaping and Lighting Act of 1972; and WHEREAS, said Engineer of Work has made and filed with the City Clerk a preliminary report in writing as called for in said Resolution No. 32-87, and under and pursuan~ to said Act, which report has been presented to this Council for consideration; and WHEREAS, said Council has duly considered said report and each and every part thereof, and finds that each and every part of said report is sufficient; NOW, THEREFORE, BE IT RESOLVED that on August 10, 1987,'~a~,the hour of 7:30 p.m. in the regular meeting place of said Council, ~blin Library, 7606 Amador Valley Blvd., Dublin, California, be, and the same are hereby appointed and fixed as the time and place when an~ where it will consider and finally act upon the Engineer's RePOrt BE IT FURTHER RESOLVED that the City Clerk is hereby directed to give notice of said hearing once a week for two weeks in the local newspaper published and circulated in said City, and by conspicuously posting a notice thereof at public locations, and not less than three in all; said posting and first publication to be had and completed at least ten (10) days before the date herein set for hearing of protests. BE IT FURTHER RESOLVED that said notices shall be headed "Notice of Assessment" and shall, in legible characters, state the fact and date of the passage of this Resolution and approving the preliminary Engineer's Report and of the date, hour, and place set for the hearing of said protests, and briefly describe the assessments proposed to be made, and refer to said Resolution and report for further particulars. PASSED, APPROVED, AND ADOPTED this 21st day of July, 1987. AYES: NOES: ABSENT: Mayor ATTEST: City Clerk CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT (FISCAL YEAR 1987-1988) ~< .. ~.~... PRF. L!MINARY ENGINR. RR' S REPORT CONTENTS Assessment: Including Estimate of Costs and Method of Apportioning (Assessment Roll under separate cover) 2. Assessment Diagram -1- ASSESSMENT WHEREAS, on May 11, 1987, the City Council of the City of Dublin, California, pursuant to the provisions of the Landscaping and Lighting Act of 1972, adopted its Resolution Directing Preparation of Annual Report for Maintenance Assessment District for the maintenance of improvements more particularly therein described; and WHEREAS, said Resolution directed the undersigned to prepare and file a report pursuant to Section 22565, et. seq. of said Act; NOW, THEREFORE, the undersigned, by virtue of the power vested in me under said Act and the order of the Council of said City, hereby make the following assessment to cover the portion of the estimated cost of the maintenance of said improvements and the cost and expenses incidental thereto, to be paid by said District. Cost of Maintenance Incidental Expenses Including Reserves TOTAL COST: ESTIMATE OF COSTS 1987-88 Interest Income Applied to 1987-88 Operating Costs $ Surplus from Previous Fiscal Year NET TO BE ASSESSED FOR FISCAL YEAR 1987-88 As Filed .As Preliminarily ~As Finally 4.. ,Approved Approved $ 59,548 $ 195,548 4,150 $ 46,898 144,500 $ $ As required by said Act, a diagram is hereto attached showing the exterior boundaries of said lighting maintenance assessment district and, by reference, the lines and dimensions of each lot or parcel of land within said landscaping maintenance assessment district as they existed as of March 1, 1987, each of which lots or parcels having been given a separate number upon said diagram by reference. I do hereby assess the net amount to be assessed upon all assessable lots or parcels of land within said lighting maintenance assessment district by apportioning that amount among the several lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the maintenance of said improvements, and more particularly set forth in the list hereto attached and by reference made a part hereof. -2- Said assessment is made upon the several lots or parcels of land within said lighting maintenance assessment district in proportion to the estimated benefits to be received by said lots or parcels respectively from the maintenance of said improvements. The diagram and assessment numbers appearing herein are the diagram numbers appearing on said diagram, to which reference 'is hereby made for a more particular description of said property. Each lot or parcel of land assessed is described in the assessment list by reference to its parcel number as shown on the Assessor's Maps of the County of Alameda for the fiscal year 1987-1988 and includes all of such parcels within the City Limits of the City of Dublin as of March 1, 1987. For a more particular description of said property, reference~is hereby made to the deeds and maps on file and of record im the office of the County Recorder of said County. Because the names of the several owners are unknown to me, I hereby place the word "Unknown" opposite the number of each lot or parcel of land assessed, the amount assessed thereon, and the number of the assessment. Dated: July 15, 1987 -3- CITY 0B DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT ENGINEER ~ S COST ESTIMATE FISCAL YEAR 1987-1988 MAINTENANCE a) Electric Energy $ 136,000 $136,000 INCIDENTALS a) b) c) d) TOTAL Engineer's Report and Proceedings $ 8,500 Cost of Collection (County) $ 2,500 · Delinquencies 'iS 4,000 Reserve for Pole Replacement $ '44,548 59,548 $195,548 -4- METHOD OF APPORTIONMENT OF ASSESSMENT The assessments shall be spread using a method of "factor rates" assigned to different land uses. The establishment of the apportionment of a factor rate of "1" will be calculated by dividing the total assessment of the year by the sum of factor rate numbers assigned wherein the factor rates are assigned as follows: Use Factor Rate (x 1/2 if vacant) 0 Exempt (Gov' t./Utility/etc. ) 0 1 Single Family Residential & Condo 1 2 Small Multiples (2-4 units) 3 3 Commercial 5.5/ac. 4 Industrial 5.5/ac. 5 Rural 0.5 6 Institutional 5.5/ac. 7 Apartments ~ 6 8 Commercial 5.5/ac ~ ~ 9 Commercial ~,~ 5.5/ac. The assessment of each parcel shall be es'tablished by multiplying the factor rate for that parcel by the apportionment for''='a factor r~te of 1. -5- CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT CERTIFICATIONS FISCAL YEAR 1987-1988 I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Engineer's Report, including Assessment, in the amounts set forth in Column (1), with the diagram thereto attached, was filed with me on July. 15, 1987. I, the City Clerk of the City of Dublin, California, hereby certi hat the foregoing Assessment, with the diagram thereto attached, was preliminarily approved and confirmed by the City Council of said City by its Resolution No. :~,~li.~-87, duly adopted by said Council on , 1987. I, the City Clerk of the City of Dublin, California, herebf certify',.,that the foregoing Assessment, with the diagram thereto attached?was finally approved and confirmed by the City Council of said City by i. ts, .Resolution No. -87, duly adopted by said Council on , 1987. I, the City Clerk of the City of Dublin, california, hereby certify that a certified copy of the assessment and diagram was filed in the office of the County Auditor of the County of Alameda, California, on , 1987. -6-