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Home My WebLink About4.08 MAD 86-1 PrelEngRprtCITY OF DUBLIN AGENDA STATEMENT City Council Meeting Date: June 12, 1989 SUBJECT: Landscaping and Lighting District No. 1986-1 (Tract 5511) EXHIBITS ATTACHED: 1) Preliminary Engineer's Report 2) Resolution Appro¥ing Preliminary Engineer's Report 3) Resolution Appointing Time and Place of Hearing Protests of Proposed Assessments (July 10, 1989) 4) Assessment Diagram will be available at the meeting. RECO~,IENDATION ~/~/U~t-~ · Adopt Resolutions FINANCIAL STATEMENT: The estimated assessment per single-family lot for 1989-90 landscaping and !ightiBg maintenance costs is $120. Multi-family lots are being assessed at the rate of approximately $60.00 per dwelling unit. No cost to the City. DESCRIPTION: As part of the review and approval of the 145-unit single family development (Village VI) and the other, multi-family Villages, certain landscaping and open space maintenance was made a condition of approval. This maintenance assessment district provides funds for this work. The City Council approved formation of the District on November 10, 1986, wi~h the initial assessment in the 1987-88 tax year. The County Assessor collects these monies for the City for the maintenance of landscaping and irrigation systems, right-of-way fencing, walls and entrance signs, trash removal, and maintenance of the open space lots (firebreaks, weed abatement, slope drainage, and slope stability repair). The open space parcel maintenance will be charged to the District for three years only (this being the final year), similar to the agreement made for Tract 4719. The District's boundaries include all of Tract 5511~ Villages IV and V are proposed to be annexed as with this year's report and hearings. Staff plans to hold an informational meeting with interested property owners on June 21st in order to explain the scope of work and answer any questions. Adoption of the resolutions approves the Preliminary Engineer's Report and sets July 10, 1989 as the date for a protest hearing for the Assessment. Staff recommends that the City Council adopt the resolutions. The assessment per single family lot last year was $96.46. This year's assessment is proposed to be $120.00 per single-family lot, with the multi- family lots being assessed on the basis of approximately $60.00 per dwelling unit. The 89-90 Fiscal Year will be the first full year of maintenance, as most of the landscaped areas were accepted during ~he 88-89 Fiscal Year. ITEM NO. '-"¥ ~ COPIES TO: Rafanelli & Nahas Ahmanson Developments Standard Pacific RESOLUTION NO. -89 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN A RESOLUTION APPROVING PRELIMINARY ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT GITY OF DUBLIN LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 86-1 WHEREAS, by its Resolution No. 44-89, a Resolution Directing Preparation of Annual Report for Maintenance Assessment District, City of Dublin Landscaping and Lighting Maintenance Assessment District, 86-1 (the "district"), this Council designated the iCity Engineer, as Engineer and ordered said engineer to make and file a report in writing in accordance with and pursuant to the Landscaping and Lighting Act of 1972; and WHEREAS, said Engineer of Work has made and filed with the City Clerk a preliminary report in writing as called for in said Resolution No. 44-89 and under and pursuant to said Act, which report has been presented to this Council for consideration; and WHEREAS, said Council has duly considered said report and each and every part thereof, and finds that each and every part of said report is sufficient; and that said report, nor any part thereof requires or should be modified in any respect; NOW, THEREFORE, BE IT RESOLVED a) that the Engineer's estimate of the itemized and total costs and expenses of maintaining said improvements and of the incidental expenses of maintaining said improvements and of the incidental expenses in connection therewith, as contained in said report be, and each of them are hereby preliminarily approved. b) that the diagram showing the assessment district, description of the improvements to be maintained, and the boundaries and dimensions of the respective lots and parcels of land within said district, as contained in said reporn be, and it is hereby preliminarily approved. c) the assessment of the total amount of the cost and expenses of the proposed maintenance of said improvements upon the several lots and parcels of land in said District in proportion to the estimated benefits to be received by such lots and parcels, respectively, from said maintenance, and of the expenses incidental thereto, as contained in said report be and they are hereby preliminarily approved. PASSED, APPROVED, AND ADOPTED this 12th day of June, 1989. AYES: NOES: ABSENT: Mayor ATTEST: City Clerk RESOLUTION NO. -89 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN A RESOLUTION APPOINTING TIME AND PLACE OF HEARING PROTESTS IN RELATION TO PROPOSED ASSESSMENTS CITY OF DUBLIN LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 86-1 WHEREAS, by its Resolution No. 44-89, a Resolution Directing Preparation of Annual Report for Maintenance Assessment District, City of Dublin Landscaping and Lighting Maintenance Assessment District 86-1 (the "District") this Council designated the City Engineer as Engineer and ordered that engineer to make and file a report in writing in accordance with and pursuant to the Landscaping and Lighting Act of 1972~ and WHEREAS, said Engineer of Work has made and filed with the City Clerk a preliminary report in writing as called for in said Resolution No. 44-89, and under and pursuant to said Act, which report has been presented to this Council for consideration; and WHEREAS, said Council has duly considered said report and each and every part thereof, and finds that each and every part of said report is sufficient; NOW, THEREFORE, BE IT RESOLVED that on July 10, 1989, at the hour of 7:30 p.m. in the regular meeting place of said Council, Dublin Library, 7606 Amador Valley Blvd., Dublin, California, be, and the same are hereby appointed and fixed as the time and place when and where it will consider and finally act upon the Engineer's Report. BE IT FURTHER RESOLVED that the City Clerk is hereby directed to give notice of said hearing once a week for two weeks in the local newspaper published and circulated in said City, and by conspicuously posting a notice thereof at public locations, and not less than three in all; said posting and first publication to be had and completed at least ten (10) days before the date herein set for hearing of protests. BE IT FURTHER RESOLVED that said notices shall be headed "Notice of Assessment" and shall, in legible characters, state the fact and date of the passage of this Resolution and approving the preliminary Engineer's Report and of the date, hour, and place set for the hearing of said protests, and briefly describe the assessments proposed to be made, and refer to said Resolution and report for further particulars. P~SSED, APPROVED, AND ADOPTED this 12th day of June, 1989. AYES: NOES: ABSENT: Mayor ATTEST: City Clerk CITY OF DUBLIN LANDSCAPING AND LIGHTING DISTRICT NO. 1986-1 (TRACT 5511) FISCAL YEAR 1989-90 PRELIMINARY ENGINEER'S REPORT CONTENTS Assessment: Including Scope of Work, Estimate of Costs, Assessment Roll, and Method of Apportioning 2. Assessment Diagram -1- ASSESSMENT WHEREAS, on April 10, 1989, the City Council of the City of Dublin, California, pursuant to the provisions of the Landscaping and Lighting Act of 1972, adopted its Resolution Directing Preparation of Annual Report for Maintenance Assessment District for the maintenance of improvements more particularly therein described; and WHEREAS, said Resolution directed the undersigned to prepare and file a report pursuant to Section 22565, et. seq. of said Act; NOW, THEREFORE, the undersigned, by virtue of the power vested in me under said Act and the order of the Council of said City, hereby make the following assessment to cover the portion of the estimated cost of the maintenance of said improvements and the cost and expenses incidental thereto, to be paid by said District. ESTIMATE OF COSTS Cost of Maintenance Incidental Expenses TOTAL COST: Est. 1989-90 Interest Income Applied to 1989-90 Operating Costs Est. Surplus from 1988-89 Fiscal Year NET TO BE ASSESSED FOR FISCAL YEAR 1989-90 (1) As Filed $ 103,700 $ 73,157 $ 176,857 (2) (3) As Preliminarily As Finally Approved Approved $ $ $ $ $ $ 5,8o0 $ $ $ 93,357 $ $ $ 77,700 $ $ As required by said Act, a diagram is hereto attached showing the exterior boundaries of said landscaping maintenance assessment district and also the lines and dimensions of each lot or parcel of land within said landscaping maintenance assessment district as the same existed at the time of the passage of said resolution, each of which lots or parcels having been given a separate number upon said diagram. I do hereby assess the net amount to be assessed upon all assessable lots or parcels of land within said landscaping maintenance assessment district by apportioning that amount among the several lots or parcels in proportion to -2- the estimated benefits to be received by each such lot or parcel from the maintenance of said improvements, and more particularly set forth in the list hereto attached and by reference made a part hereof. Said assessment is made upon the several lots or parcels of land within said landscaping maintenance assessment district in proportion to the estimated benefits to be received by said lots or parcels respectively from the maintenance of said improvements. The diagram and assessment numbers appearing herein are the diagram numbers appearing on said diagram, to which reference is hereby made for a more particular description of said property. Each lot or parcel of land assessed is described in the assessment list by reference to its parcel number as shown on the Assessor's Maps of the County of Alameda for the fiscal year 1988-1989 and includes all of such parcel excepting those portions thereof within existing public roads or right-of-way to be acquired in these proceedings for public road purposes. For a more particular description of said property, reference is hereby made to the deeds and maps on file and of record in the office of the County Recorder of said County. Because the names of the several owners are unknown to me, I hereby place the word "Unknown" opposite the number of each lot or parcel of land assessed, the amount assessed thereon, and the number of the assessment. Dated: June 7, 1989 City Engineer -3- SCOPE OF WORK The following areas are to be maintained by this Maintenance Assessment District: ~ 1) The median and roadside landscaping (north side of street) along the length of Willow Creek Drive. 2) Roadside landscaping along Shady Creek Drive within Lots 1, 2, 3, 4, 5, 6, 15, 16, 37, 38, and south of Lot 145, all within Tract 5511. 3) Roadside landscaping, wall, fence, and pathway improvements along Dougherty Road between Amador Valley Boulevard and the northerly City Limit line, and along Amador Valley Boulevard between Dougherty Road and Wildwood Road. 4) Roadside landscaping, fence, and pathway improvements along the west side of Wildwood Road. 5) Roadside landscaping, fence, wall, and pathway improvements along the west side of Dougherty Road and the south side of Amador Valley Boulevard adjacent to Lot 150. 6) Roadside landscaping, fence, and pathway improvements along the west and north sides of Fall Creek Road. 7) Cutting of firebreaks and maintaining slope drainage along the open space Lots A and D of Tract 5511 and Parcel A of Tract 5780. The maintenance within item number 6 is limited to three years, the last year being the 1989-1990 fiscal year; the City will assume cost of maintenance after three years. -4- ENGINEER'S COST ESTIMATE FISCAL YEAR 1989-90 The estimated cost for the maintenance~of improvements described in this Report for the fiscal year 1989-90 is as follows: Maintenance 1. Weeding, fertilizing, pruning, plant replacement, irrigation system: 2. Utilities: 3. Firebreaks, drainage maintenance, open space Incidentals $ 84,000 16,200 3~500 $ 103,700 1. Engineer's Report and Proceedings 2. Cost of Collection (County of Alameda) 3. Delinquencies 4. Contingencies/Reserve $ 2,000 1,321 3,885 65,951 $ 73,157 Total $ 176,857 -5- ASSESSMENT ROLL Assessment and Lot No. Property Owners Amount of Assessment 1989-90 Tax Year Lots 1-145 (Village VI) Unknown Lot 150 (Village I) Unknown Lot 151 (Commercial Corner) Unknown Lot 149 (Village II) Unknown Lot 148 (Village III) Unknown Lot 146A (Village IV) Unknown Lot 146B (Village V) Unknown Lots 152-177 (Village VII) Unknown $120 per lot - $17,400 $ 3,360 $ 480 $14,880 $12,960 $ 8,100 $12,240 $60 per D.U. = $ 8,280 $77,700 -6- METHOD OF APPORTIONING Each single family lot shall be assigned a benefit unit of one, each multifamily unit assigned a benefit unit of one-half, the commercial lot shall have a benefit unit of 4, and the open space lots shall have a benefit unit of zero. This gives the following benefit units and apportionments for each Village for this Fiscal Year: Number of Living Units Lot 150, Village I 56 Lot 149, Village II 248 Lot 148, Village III 216 Lot 146A, Village IV 135 Lot 146B, Village V 204 Lots 1-145, Village VI 145 Lots 152-177, Village VII 138 Lot 151, Commercial 0 Lots A - D, Open Space 0 Benefit % of Total Units Assessment 28 4.32 124 19.15 108 16.68 67.5 10.43 102 15.75 145 22.39 69 10.66 4~ 0.62 O' 0.00 Total: 1,142 647.5 100.00 -7- CITY OF DUBLIN LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 86-1 GERTIFIGATIONS FISGAL YEAR 1989-1990 I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Engineer's Report, including Assessment, in the amounts set forth in Column (1), with the diagram thereto attached, was filed with me on May 22, 1989. I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Assessment, with the diagram thereto attached, was preliminarily approved and confirmed by the City Council of said City by its Resolution No. 66-89 duly adopted by said Council on June 12, 1989. I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Assessment, with the diagram thereto attached, was finally approved and confirmed by the City Council of said City by its Resolution No. -89 duly adopted by said Council on , 1989. I, the City Clerk of the City of Dublin, California, hereby certify that a certified copy of the assessment and diagram was filed in the office of the County Auditor of the County of Alameda, California, on 1989. -8-