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Home My WebLink About6.1 MAD83-2LevyOfAssessmntCITY OF DUBLIN AGENDA STATEMENT SUBJECT: City Council Meeting Date: July 24, 1989 Public Hearing: Landscaping and Lighting District ~o. 1983-2 (Tract 4719) - Levy of Assessments for Fiscal Year 1989-90 EXHIBITS ATTACHED: 1) Notes From Informational Meeting 2) Frequency of Maintenance Activity 3) Breakdown of Assessment District Budget 4) Engineer's Report 5) Resolution Approving Engineer's Report, Confirming Diagram and Assessment, and Ordering Levy of Assessment 6) Assessment Diagram RECOP£~ENDATION: 1) 5) Open Public Hearing Receive Engineer's Report and Public Testimony Question Staff and the Public Close Public Hearing and Deliberate Adopt Resolution Approving Engineer's Report, Confirming Diagram and Assessment, and Ordering Levy of Assessment. FINA~CIAL STATEMENT: $62,540 to be assessed to property owners for 1989-90 landscaping and lighting maintenance costs. No cost to the City. This proposed assessment will cover just the estimated cost of maintenance and incidentals for FY 1989-90, and no budget has been included to increase the reserve fund, which is estimated at $4,043. DESCRIPTION: The City formed Landscaping and Lighting Assessment District No. 1983-2 for maintenance of landscaping within Tract 4719 (Stagecoach Road slopes, the "interior" landscaped slopes, and the Stagecoach Mini-Park) at the request of the developer as an alternative to a combined homeowners' association. The cost of maintenance of the Stagecoach Road landscaping and Stagecoach Park is spread 60% to the Amador Lakes development and 40% to the Dublin Hills Estates Development (divided evenly among the 150 single-family lots). All of the Dublin Hills Estates interior slopes (Coral Way and Agate Way) maintenance cost is spread to the Dublin Hills Estates lots. The District Diagram remains the same as last year, which includes all of the original Tract 4719. The proposed assessment this year is $62,540. This is $2,734 more than last year's estimated expenditures of $59,806 because of projected increased maintenance costs for the Stagecoach Road and interior slopes, as well as for Stagecoach Park. The assessment to the single-family property owners in the Beck development will increase by $6.00 per lot over the 1988-89 assessment ($212 per lot vs. $206 per lot last year). The assessment to the Amador Lakes property owners will increase by $934 ($30,740 vs. $29,806 for last year). Staff conducted a neighborhood meeting on July 12 to discuss this year's assessment levy and answer questions. Approximately 16 property owners attended the meeting, including two representatives of Rafanelli and Nahas and Amador Lakes. A number of questions and concerns were discussed; a copy of the meeting notes is attached as Exhibit 1. Staff recommends that the City Council conduct a public hearing and adopt the resolution approving the Engineer's report, confirming the diagram and assessment, and ordering levy of assessments. ITEb[ NO. ! ~.~ COPIES TO' Amador Lakes Associates STAGECOACH ROAD ASSESSMENT DISTRICT INFORMATIONAL MEETING 3uly 12, 1989 The following questions and concerns were expressed by persons attending the meeting: 1) Why are water and electricity more for the Stagecoach slopes than for the other maintenance areas (park and interior slopes)? The Stagecoach slope area totals 4.35 acres. The interior slope area totals 1.92 acres. The park is approximately .75 acre. 2) Concerns expressed by several residents regarding the Work Alternative Program - the types of "crimes" committed, language used by workers, crew not doing any work, throwing things into yards, supervision procedures, etc. The Work Alternative crews typically consist of people with serious driving offenses, such as DUI's. These inmates pay a fee to be allowed to do public service work in lieu of jail time. One City (MCE) maintenance person supervises the Work Alternative crew. There is no charge to the Assessment District for the inmate labor; there is a charge for the supervisor's time at the regular hourly rate (not overtime rate). The Maintenance Superintendent has determined that an adequate job of weeding and cleanup is being done by the Work Alternative crew. The other option for doing the work would be to use regular City (MCE) maintenance people at their regular hourly rate, which would then be assessed to the residents. It is anticipated that the Work Alternative crew would not work as intensely as a crew that was hired and paid to do the work. It may not always be possible to control the language used by the crew; however, any problems that occur should be called to the attention of the supervisor, who is identified by the words "CITY OF DUBLIN MAINTENANCE DEPT. MCE CORPORATION, CONTRACTOR" on his orange shirt. He is also the person that drives the white MCE truck. Residents may also call the City offices on the following Monday to report problems. The Sheriff's Department has very specific rules regarding treatment of the inmates. The City (MCE) supervisor is not allowed to restrain or discipline the inmates. If a problem occurs, the supervisor is required to notify the Sheriff's Department, and the inmate will be picked up and transported to Santa Rita, which has been done on occasion. If the supervisor is not visible at a given time, it may be because he is transporting inmates to use the restroom. 3) Why are Incidental Costs charged to the property owners and not paid by the City? The Incidentals (cost of preparing report, cost of collection by the County, delinquencies, and reserve) are part of the cost of operating the Assessment District. Stagecoach Road Assessment District Informational Meeting - July 12, 1989 Page 2 4) Why is the cost of maintaining Stagecoach Park paid for by the Assessment District when maintenance of all other parks in the City are paid for by the City? Is the maintenance cost per acre higher for Stagecoach Park? Stagecoach Park was originally placed in the District by the developer. It is a very small, .75-acre neighborhood park without a parking lot, and it was felt that it would primarily serve the residents of the Stagecoach Road area, whereas the other City parks are considerably larger (3 to 6 acres) and intended for use by residents from all areas of the City. The cost per acre is higher for Stagecoach Park than for other City parks because it is more intensely planted. Larger parks contain'large areas of turf. 5) Why do the Stagecoach slopes look better than the interior slopes? There are more trees on the Stagecoach slopes. The plant material on the Stagecoach slopes is two to three years older and is more established. The trees on the interior slopes have been spaced according to their mature dimensions. Some of the trees on the Stagecoach slopes have already been removed and others may need to be removed later. 6) Concern regarding irrigation system service to system. perceived lack of irrigation, Vandalism to irrigation systems on the slopes and in the park is the worst in the City. The average irrigation repair involves 20 heads per week, which are either stolen or broken. Repair/replacement costs are charged to the District. Residents are encouraged to notify Dublin Police Services (462-1212) if vandals are observed. Neighborhood Watch groups have been helpful in other areas. 7) Questions regarding the Dougherty Open Space proposed park. weed control, squirrels, Firebreak behind homes was done by mowing rather than discing. The 90-acre open space is disced. Late rains after the mowing was done caused some additional growth. Maintenance Superintendent will check into grass that was cut but not removed. The area along Amador Valley Boulevard was disced. The Maintenance Superintendent will check into an area between Topaz and Quartz that may not have been mowed. The City anticipates being able to clear some trails for hiking in the open space this fiscal year. Further improvements to the Dougherty Open Space are not budgeted in the current five-year Capital Improvement Program. The Park Masterplan shows proposed eventual improvements, but there will be further discussion at Park and Recreation Commission and City Council meetings prior to implementation. Residents that are interested in attending these meetings should contact the City Recreation Department (829-4932). Stagecoach Road Assessment District Informational Meeting - July 12, 1989 Page 3 The City plans further work with the County regarding rodent abatement. The work is proposed to be done in August. 8) Specific area complaints or questions: a) Check bare area next to Lot 80 Jade Circle - appears to be within maintenance easement. b) 7356 Quartz Circle: Gazanias coming from Stagecoach slope under fence into resident's yard. Also, tree is 15" above top of fence wants pruned so view isn't blocked. ~z~ - zo o.5' LANDSCAPE MAINTENANCE ASSESSMENT DISTRICT 83-2 (STAGECOACH ROAD) FREQUENCY OF MAINTENANCE ACTIVITY The following activities are performed according to a regular schedule: Litter pickup Weed removal Fertilize Bedding Chemical Weed Control Mow Turf Aerate Turf Edge Turf Fertilize/Chemical Weed Turf Irrigation Inspection Weekly Monthly Quarterly Twice Annually 46 Times Annually Once Annually 23 Times Annually Quarterly Three Times Monthly It should be noted that there may be other maintenance activities performed on an as-needed basis or servicing a percentage of a given inventory (for example, irrigation repair or plant replacement). LANDSCAPING CITY OF DUBLIN MAINTENANCE ASSESSMENT DISTRICT FISCAL YEAR 1989-90 BUDGET STAGECOACH PARK Turf Maintenance Bedding Maintenance Tree Maintenance Irrigation Maintenance Litter Pickup Drainage Maintenance Playground Maintenance Miscellaneous Water and Electricity Park Subtotal: $5,500.00 2,550.00 1,150.00 2,350 00 800 00 75 O0 900 00 1,475.00 $14,800.00 1,650.00 $16,450.00 INTERIOR SLOPES Bedding Maintenance Tree Maintenance Irrigation Maintenance Litter Pickup Drainage Maintenance Miscellaneous Water and Electricity Interior Slopes Subtotal: $3,200.00 500.00 3,000.00 300.00 350.00 600.00 $7,950.00 2,200.00 $10,150.00 STAGECOACH ROAD SLOPES Bedding Maintenance Tree Maintenance Irrigation Maintenance Litter Pickup Drainage Maintenance Miscellaneous Water and Electricity Stagecoach Slopes Subtotal: $7,300.00 6,700.00 4,000.00 600.00 1,350.00 1,000.00 $20,950.00 8,800.00 $29,750.00 Total Cost of Maintenance and Utilities: ENGINEER'S REPORT AND PROCEEDINGS INCIDENTALS Cost of Collection Estimated Delinquencies Contingencies and Reserve 1,063.00 3,127.00 4,043.00 Total Incidentals: Grand Total: 1988-89 Interest Incomo Surplus frem Previous Fiscal Year NET ASSESSMEN'[' FOR FISCAL YEAR 1988-89 1983-2 $56,350.00 2,000.00 10,233.00 66,5S3.00 200.00) 62,540.00 .5 CITY OF DUBLIN LANDSCAPING AND LIGHTING DISTRICT NO. 1983-2 (TRACT 4719) (FISCAL YEAR 1989-1990) ENGINEER'S REPORT CONTENTS Assessment: Including Estimate of Costs, Method of Apportioning, and Assessment Roll 2. Assessment Diagram ASSESSMENT WHEREAS, on April 10, 1989, the City Council of the City of Dublin, California, pursuant to the provisions of the Landscaping and Lighting Act of 1972, adopted its Resolution Directing Preparation of Annual Report for Maintenance Assessment District for the maintenance of improvements more particularly therein described~ and WHEREAS, said Resolution directed the undersigned to prepare and file a report pursuant to Section 22565, et. seq. of said Act; NOW, THEREFORE, the undersigned, by virtue of the power vested in me under said Act and the order of the Council of said City, hereby make the following assessment to cover the portion of the estimated cost of the maintenance of said improvements and the cost and expenses incidental thereto, to be paid by said District. ~ ESTIMATE OF COSTS (1) (2) (3) As Filed As Preliminarily As Finally Approved Approved Cost of Maintenance $ Incidental Expenses $ TOTAL COST: $ 1989-90 Interest Income $ Surplus from Previous Fiscal Year $ NET TO BE ASSESSED FOR FISCAL YEAR 1989-90 $ 56,350 $ 56,350 $ 10,233 $ 10,233 $ 66,583 $ 66,583 $ 200 $ 200 $ 3,843 $ 3,843 $ 62,540 $ 62,540 $ As required by said Act, a diagram is hereto attached showing the exterior boundaries of said landscaping maintenance assessment district and also the lines and dimensions of each lot or parcel of land within said landscaping maintenance assessment district as the same existed at the time of the passage of said resolution, each of which lots or parcels having been given a separate number upon said diagram. I do hereby assess the net amount to be assessed upon all assessable lots or parcels of land within said landscaping maintenance assessment district by apportioning that amount among the several lots or parcels in proportion to -2- the estimated benefits to be received by each such lot or parcel from the maintenance of said improvements, and more particularly set forth in the list hereto attached and by reference made a part hereof. Said assessment is made upon the several lots or parcels of land within said landscaping maintenance assessment district in proportion to the estimated benefits to be received by said lots or parcels respectively from the maintenance of said improvements. The diagram and assessment numbers appearing herein are the diagram numbers appearing on said diagram, to which reference is hereby made for a more particular description of said property. Each lot or parcel of land assessed is described in the assessment list by reference to its parcel number as shown on the Assessor's Maps of the County of Alameda for the fiscal year 1989-1990 and includes all of such parcel excepting .those portions thereof within existing public roads or right-of-way to be acquired in these proceedings for public road purposes. For a more particular description of said property, reference is hereby made to the deeds and maps on file and of record in the office of the Coun~ty Recorder of said County. Because the names of the several owners are unknown to me, I hereby place the word "Unknown" opposite the number of each lot or parcel of land assessed, the amount assessed thereon, and the number of the assessment. Dated: June 22, 1989 ~~, ~ ~ I City~n~er ~- -3- CITY OF DUBLIN LANDSCAPING AND LIGHTING DISTRICT NO. 1983-2 (TRACT 4719) ENGINEER'S COST ESTIMATE FISCAL YEAR 1989-1990 MAINTENANCE Slopes - Stagecoach Road Slopes - Interior Stagecoach Park INCIDENTALS a) b) c) d) Engineer's Report and Proceedings Cost of Collection (County) Estimated Delinquencies Reserve TOTAL $ 29,750 10,150 16,450 $ 2,000 $ 1,063 $ 3,127 $ 4,043 $ 56,350 $ 10,233 $ 66,5s3 -4- METHOD OF APPORTIONING Sixty percent (60%) of the annual cost of maintaining the park on Lot 152 of Tract 4719 and the landscaping within and along Stagecoach Road has been assigned to Lots 5180-1, 5180-2, and 5180-3 prorated on the number of units within each lot. The balance of this annual cost has been divided equally among Lots 1 through 150, inclusive, of Tract 4719. The cost of maintaining the excavated slopes and concrete culverts together with its landscaping on the interior slopes of the single-family area (excluding those slopes and concrete culverts adjacent to Stagecoach Road), shall be evenly spread over Lots 1 through 150 of Tract 4719. Lots 152 and 153, being park and open space, shall have a zero assessment. 154 and 155, being public agency owned, shall have a zero assessment. Lots -5- SCOPE OF WORK The scope of work shall be the maintenance of landscaping and irrigation within the road right-of-way and within a public easement along Stagecoach Road between the limits of Amador Valley Blvd. and Alcosta Blvd. and maintenance of all facilities within Stagecoach Park on ~6~ 152 of Tract 4719. Further, the scope of work shall include the maintenance of the slopes and landscaping and irrigation of the slopes within a public easement for those slope areas to the rear of Lots 80 through 86 and 37 through 48, all within Tract 4719. -6- ASSESSMENT ROLL Assessment and Lot No. Property Owner Amount of Assessment 1989-90 Tax Year Tract 4719 1-150 Tract 4719 152 Tract 4719 153 Public Owned 154 Public Owned 155 Tract 5180 1 Tract 5180 2 Tract 5180 3 Unknown $ 212 per lot = $31,800 Unknown $ 0 Unknown $ 0 $ 0 $ 0 Unknown $ 10,966 Unknown $ 8-,530 Unknown $ 11,244 TOTAL: 62,540 -7- CITY OF DUBLIN LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT CERTIFICATIONS FISCAL YEAR 1989-1990 I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Engineer's Report, including Assessment, in the amounts set forth in Column (1), with the diagram thereto attached, was filed with me o~ June 22, I, the City Clerk of the City of Dublin, California, hereby certify~t the foregoing Assessment, with the diagram thereto attached, was preliminarily approved and confirmed by the City Council of said City by its Resolution No. 77-89 duly adopted by said Council on June 26,~1989. ~ \ \ I, the City Clerk of the City of Dublin, taliforn±a, hereby certify ~t the foregoing Assessment, with the diagram thereto attached, was finally approved and confirmed by the City Council of said City by its Resolution No. __-89 duly adopted by said Council on July 24, 1989. I, the City Clerk of the City of Dublin, California, hereby certify that a certified copy of the assessment and diagram was filed in the office of the County Auditor of the County of Alameda, California, on 1989. -8- RESOLUTION NO. -89 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT, AND ORDERING LEVY OF ASSESSMENT CITY OF DUBLIN LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 1983-2 WHEREAS, by its Resolution No. 43-89, a resolution directing preparation of Annual Report for Maintenance Assessment District, City of Dublin Landscaping and Lighting Maintenance Assessment District No. 1983-2 (the "district") , this Council designated the City Engineer as Engineer and ordered that Engineer to make and file a:report in writing in accordance with and pursuant to the Landscaping and Lighting Act of 1972; and WHEREAS, said Engineer of Work has made and filed with the City Clerk a preliminary report in writing as called for, which report was presented to the City Council on June 26, 1989; and WHEREAS, said Engineer of Work has filed with the City Clerk an Engineer's Report for final consideration; and WHEREAS, the City Council has duly considered said Report and each and every part thereof, and finds that each and every part of said Report is sufficient; and that said Report nor any part thereof requires modification in any respect; NOW, THEREFORE, BE IT RESOLVED as follows: a) That the Engineer's estimate of the itemized and total costs and expenses of maintaining said improvements and of the incidental expenses in connection therewith, be; and each of them are hereby finally approved; b) That the diagram showing the assessment district, description of improvements to be maintained; and the boundaries and dimensions of the respective lots and parcels of land within said district as contained in said district as contained in said report be, and it is hereby finally approved; c) The assessment of the total amount of cost and expenses of the proposed maintenance of said improvements upon the several lots and parcels of land in said District in proportion to the estimated benefits to be received by such lots and parcels, respectively, from said maintenance and ti of the expenses incidental thereto, as contained in said report be, and they are hereby finally approved and those assessments are hereby ordered levied as contained in said reports. PASSED, APPROVED, AND ADOPTED this 24th day of July, 1989. AYES: NOES: • ABSENT: • Mayor ATTEST: City Clerk L EGEA/D N2 ° /s'b%v s Q E fin) Manunxn/ Qs Prnposcd i►Sbr/r/menI P.OE. Public eJllh)y Eszn/ Skrrn Drain Esm f e i ``= :30'1Y 5.5. E. �anifa�y .�ti�r EosPiner�L / / / / / / Abu#erl9 e/' hW of Itce60 — — Qe/inqui9hed fo C,fy T 471CI - -- r rr rr rr SCALE IN FEET T R A C z2go� N�� L _ Nia4zcb"w AC Fc` WD ZONE 7 8S°Q' X50 z v 1 N23AV"N 1 1 N2B" /35G't✓L...• 472/ ` _ z 1 77.33 I /�� NG °4o/ — ` Z\ m O N34°r7$D'iVl.._ �G9z9 W 4721 j 70.95 NGOT /8'HW — \g NZDZiYr'IV /4. /4 672/ J V /4 "W 1 ` 15247 N351 l 'Z5 w -w 1 ".. 37 .DO dQ �. = &7 0/0'/5 lf N99 o N27Z942E /a; ' y /5ai /8'1V I L. /D38B �� $ $• y g° N4/ 0/:V W ( N/4 4/ S4'E �- G7.G9 -..- �G542 Q.GGICb 17D.L0 252-m L:5433 \ 58 7iV i 3 M� /'�877'E G 4/ °9(Z �4 k\ $�r �L :5433 v 4i7r,� 1 10 %� 72 7 147}1 L, as GB �'':� 30 3/ 32 33 3 ►:.,,\7 `� IQ:zs2so C� w n I •,we ws.ea -c tivc'w -i5-, i ': \ v .� f . ] �j �. , / °9S'i/ ° .,91. V \ t�+-O tY. N75 20/7 .- 79.35 NG9'�S /E' 48.26 NG2'L�9' /2'E q8 2G N47'4925 E 84.95 i oI 19 470.619 r r ti h nl Z� 23 �- i i T 40 A i E6 v`- J5 3'00 J =24164.i"L =16738 DETAIL A NO SCALE DSRSD gB A CC " 0M..DD 4- SbW47" L =3/.42 ASSESSMENT DIAGRAM LANDSCAPING AND LIGHTING DISTRICT 1983.2 TRACTS 4719 & 5180 CITY OF DUBLIN ALAMEDA COUNTY, CALIFORNIA Ag%IS 6= -eZWe 1165 SANTINA & THOMPSON INC. The 1JW*17Nrl7e171 I /tee Of �Sfa�eCCacfi E'oao' • CIVIL ENGINEER S 7`aeen as rt/Dlfh34 °,50'06 `i/es1a5shajvn CONCORD, CALIFORNIA D/7 FISCAL YEAR 1999190 SHEET, f OF E SHEETS 4 *1AY 3 1W 0 V