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Home My WebLink About6.3MAD83-2 PublicHearing GITY OF DUBLIN AGENDA STATEMENT City Council Meeting Date: July 25, 1988 SUBJECT: Public Hearing: Landscaping and Lighting District No. 1983-2 (Tract 4719) Levlf of Assessments for Fiscal Year 1988-89 EXHIBITS ATTACHED: 1) Engineer's Report 2) Resolution Approving Engineer's Report, Confirming Diagram and Assessment, and Ordering Levy of Assessment 3) Assessment Diagram RECOMMENDATION: FINANCIAL STATEMENT: 1) 2) 3) 4) 5) Open Public Hearing Receive Engineer's Report and Public Testimony Question Staff and the Public Close Public Hearing and Deliberate Adopt Resolution Approving Engineer's Report, Confirming Diagram and Assessment, and Ordering Levy of Assessment. $59,806 to be assessed to property owners for 1988-89 landscaping and lighting maintenance costs. No cost to the City. This proposed assessment will cover just the estimated cost of maintenance for FY 1988-89, and no budget has been included to increase the reserve fund, which is estimated at $4,933. ~ DESCRIPTION' The City formed the Landscaping and Lighting Assessment District No. 1983-2 for maintenance of landscaping within Tract 4719 (Stagecoach Road and the Stagecoach Mini-Park) at the request of the developer as an alternative to a combined homeowners' association. 'The cost of maintenance of the St~e_~co_~a_c.h__Rg~d_~la_~n~g and S__ta~coach Park is spread 60% to the Amador Lakes development and 40~ to the Dublin Hills '~-Jtates (Beck) D----evelopment (divided evenly among the 150 single- family lots). Al~__9. f the Dublin Hills Estates interior s!pp..e~s_ (Coral Way and Agate Way) maintenance cost is spread to the Dublin Hills Estates lots. The Dougherty Hills open space was previously maintained by the District; however, the three-year requirement for this maintenance has expired, and these costs will now revert to the City of Dublin. The District Diagram remains the same as last year, which includes all of the original Tract 4719. The proposed assessment this year is This is $15,606 more than last year's estimated expenditures of $44,200 because of projected increased maintenance costs for the Stagecoach Road and interior slopes as well as for Stagecoach Park. The assessment to the single-family property owners in the Beck development will increase by $73.00 per lot over the 1987-88 assessment ($206 per lot vs. $133 per lot last year). The assessment to the Amador Lakes property owners ~i~l increase by $5 556 ($29 806 vs. $24 250 for last year) ? The relandscaping~ the Stagecoach Road slopes during the 1987-88 Fiscal Year was undertaken partly through District funds and partly through developer contribution from Rafanelli and Nahas. ~' COPIES TO' Beck Properties ITEM NO. ~ ~ - ,z Amador Lakes Associates Staff conducted a neighborhood meeting on July 12 (as the City Council had suggested last year) to discuss this year's assessment levy and answer questions. Among the items Staff explained was the method of estimating the costs of maintenance based on an inventory of landscaping and an established maintenance level. ~' ~ The concerns of thee property owner~?at the meeting ~ (1) ~h~_.~e ~ interior'~glopeg Which ~ave--bee~'~'ian~sCa~i~%i~i~i~{~ by Beck ~roperti~s ' S~i~ i~' i~%~'~-6~gd2i~' ~th& ~'~"~6~e-~, (2)'thit' the City solicit additi~'{~'g~' ~he-maintenance to insure the lowest possible price, and (3) that the park serves more than this neighborhood and should be paid for by the City. The interior slope problem has been that of the Alyssum/Gazania seed mix, the quick-growing Alyssum has grown and gone to seed, while the Gazania seeds have not germinated, even after multiple hydroseedings. Staff has made a demand on Beck to replant from flatted material and has received verbal concurrence from Beck, with a written program proposal to follow. As to additional bids on the work, MCE has recommended that we do obtain outside bids to get a comparison. Staff will be preparing a scope of work for putting this work out to bid over the next month. Th~ mini-park was included in the District because it is a small (3/4 acre) neighborhood park which primarily serves the residents within Tract 4719. Staff recommends adoption of Resolution as appropriate. CITY OF DUBLIN LANDSCAPING AND LIGHTING DISTRICT NO. 1983-2 (TRACT 4719) (FISCAL YEAR 1988-1989) ENGINEER'S REPORT CONTENTS Assessment: Including Estimate of Costs~ Method of Apportioning, and Assessment Roll 2. Assessment Diagram -1- ASSESSMENT WHEREAS, on April 25, 198~, the City Council of the City of Dublin, California, pursuant to the provisions of the Landscaping and Lighting Act of 1972, adopted its Resolution Directing Preparation of Annual Report for Maintenance Assessment District for the maintenance of improvements more particularly therein described~ and WHEREAS, said Resolution directed the undersigned to prepare and file a report pursuant to Section 22565, et. seq. of said Act~ NOW, THEREFORE, the undersigned~ by virtue of the power vested in me under said Act and the order of the Council of said City, hereby make the following assessment to cover the portion of the estimated cost of the maintenance of said improvements and the cost and expenses incidental thereto, to be paid by said District. ESTIMATE OF COSTS Cost of Maintenance Incidental Expenses TOTAL COST: 1988-89 Interest Income Surplus from Previous Fiscal Year NET TO BE ASSESSED FOR FISCAL YEAR 1988-89 (1) (2) (3) As Filed As Preliminarily As Finally Approved Approved 54,050 $ 54,050 10,689 $ lo,689 64,739 $ 64,739 600 $ 600 $ 4,333 $ 4,333 59,806 $ 59,806 As required by said Act, a diagram is hereto attached showing the exterior boundaries of said landscaping maintenance assessment district and also the lines and dimensions of each lot or parcel of land within said landscaping maintenance assessment district as the same existed at the time of the passage of said resolution, each of which lots or parcels having been given a separate number upon said diagram. I do hereby assess the :let amount to be assessed upon all assessable lots or parcels of ].and within said landscaping maintenance assessment district by apportioning that amount among the several lots or parcels in proportion to tile estimated benefits to be received by each such lot or parcel from the maintenance of said improvements, and more particularly set forth in tile list hereto attached and by reference made a part hereof. Said assessment is made upon the several lots or parcels of land within said landscaping maintenance assessment district in proportion to the estimated benefits to be received by said lots or parcels respectively from the maintenance of said improvements. The diagram and assessment numbers appearing herein are the diagram numbers appearing on said diagram~ to which reference is hereby made for a more particular description of said property. Each lot or parcel of land assessed is described in the assessment list by reference to its parcel number as shown on the Assessor's Maps of the County of Alameda for the fiscal year 1988-1989 and includes all of such parcel excepting those portions thereof within existing public roads or right-of-way to be acquired in these proceedings for public road purposes. For a more particular description of said property~ reference is hereby made to the deeds and maps on file and of record.in the office of the County Recorder of said County. Because the names of the several owners are unknown to me, I hereby place the word "Unknown" opposite the number of each lot or parcel of land assessed~ the amount assessed thereon~ and the number of the assessment. Dated: City Engineer -3- CITY OF DUBLIN LANDSCAPING AND LIGHTING DISTRICT NO. 1983-2 (TRACT 4719) ENGINEER'S COST ESTIMATE FISCAL YEAR 1988-1989 MAINTENANCE Slopes - Stagecoach Road Slopes - Interior Stagecoach Park INCIDENTALS a) b) c) c) TOTAL 29,955 10,495 13,60~ Engineer's Report and Proceedings $ 2,000 Cost of Collection (County) $ 953 Estimated Delinquencies $ 2~803 Contingencies and Reserve $ 4~933 $ 54,050 $ 10~689 $ 64,739 -4- METHOD OF APPORTIONING Sixty percent (60%) of the annual cost of maintaining the park on Lot 152 of Tract 4719 and the landscaping within and along Stagecoach Road has been assigned to Lots 5180-1, 5180-2, and 5180-3 prorated on the number of units within each lot. The balance of this annual cost has been divided equally among Lots 1 through 150, inclusive, of Tract 4719. The cost of maintaining the excavated slopes and concrete culverts together with its landscaping on the interior slopes of the single-family area (excluding those slopes and concrete culverts adjacent to Stagecoach Road), shall be evenly spread over Lots 1 through 150 of Tract 4719. Lots 152 and 153, being park and open space, shall have a zero assessment. Lots 154 and 155, being public agency owned, shall have a zero assessment. -5- SCOPE OF WORK The scope of work shall be the maintenance of landscaping and irrigation within the road right-of-way and within a public easement along Stagecoach Road between the limits of Amador Valley Blvd. and Alcosta Blvd. and maintenance of all facilities within Stagecoach Park on Lot 152 of Tract 4719. Further~ the scope of work shall include the maintenance of the slopes and landscaping and irrigation of the slopes within a public easement for those slope areas to the rear of Lots 80 through $6 and 37 through 48, all within Tract 4719. -6- ASSESSMENT ROLL Assessment and Lot No. Property Owner Amount of Assessment 1988-89 Tax Year Tract 4719 1-150 Tract 4719 152 Tract 4719 153 Public Owned 154 Public Owned 155 Tract 5180 1 Tract 5180 2 Tract 5180 3 Unknown Unknown Unknown Unknown Unknown Unknown . $ $ $ $ $ $ $ $ 206 per lot = $30,900 10,312 8,021 107573 TOTAL: $59,806 -7- CITY OF DUBLIN LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT CERTIFICATIONS FISCAL YEAR 1988-1989 I, the City Clerk of the City of Dublin~ California, hereby certify that the foregoing Engineer's Report~ including Assessment, in the amounts set forth in Column (1) with the diagram thereto attached, , was filed wit~!k-m~on June 23,/ 1988. I~ the City Clerk of the City of Dublin~ California, hereby certify that the foregoing Assessment, with the diagram thereto attached, was preliminarily approved and confirmed by the City Council of said City by its Resolution No. 91-88 duly ~f ~h I, the City Clerk of the City of Dublin, California, hereby cert~fy~_~hat the foregoing Assessment~ with the diagram thereto attached, was finally approved and confirmed by the City Council of said City by its Resolution No. -88 duly adopted by said Council on I, the City Clerk of the City of Dublin, California~ hereby certify that a certified copy of the assessment and diagram was filed in the office of the County Auditor of the County of Alameda, California, on ~ 1988. _$_ RESOLUTION NO. -88 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT, AND ORDERING LEVY OF ASSESSMENT CITY OF DUBLIN LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 1983-2 WHEREAS, by its Resolution No. 59-88, a resolution directing preparation of Annual Report for Maintenance Assessment District, City of Dublin Landscaping and Lighting Maintenance Assessment District No. 1983-2 (the "district"), this Council designated the City Engineer as Engineer and ordered that Engineer to make and file a report in writing in accordance with and pursuant to the Landscaping and Lighting Act of 1972~ and WHEREAS, said Engineer of Work has made and filed with the City Clerk a preliminary report in writing as called for, which report was presented to the City Council on June 27, 1988; and WHEREAS, said Engineer of Work has filed with the City Clerk an Engineer's Report for final consideration; and WHEREAS, the City Council has duly considered said Report and each and every part thereof, and finds that each and every part of said Report is sufficient; and that said Report nor any part thereof requires modification in any respect; NOW, THEREFORE, BE IT RESOLVED as follows: a) That the Engineer's estimate of the itemized and total costs and expenses of maintaining said improvements and of the incidental expenses in connection therewith, be; and each of them are hereby finally approved; b) That the diagram showing the assessment district, description of improvements to be maintained; and the boundaries and dimensions of the respective lots and parcels of land within said district as contained in said district as contained in said report be, and it is hereby finally approved; c) The assessment of the total amount of cost and expenses of the proposed maintenance of said improvements upon the several lots and parcels of land in said District in proportion to the estimated benefits to be received by such lots and parcels, respectively, from said maintenance and of the expenses incidental thereto, as contained in said report be, and they are hereby finally approved and those assessments are hereby ordered levied as contained in said reports. PASSED, APPROVED, AND ADOPTED this 25th day of July, 1988. AYES: NOES: ABSENT: ATTEST: Mayor City Clerk CITY OF DUBLIN LANDSCAPING AND LIGHTING DISTRICT NO. 1983-2 (TRACT 4719) ENGIN~.~R'S COST ESTIMATE FISCAL YEAR 1987-1988 MAINTENANCE . . - $ 62,500 INCIDENTALS - a) ~ Engineer's'Report a~d Proceedings-$ .. 2,000 b) 'Cost of Collection (County) $ 760 c) Estimated Delinquencies $ 2,240 c) Contingencies and Reserve $' 5,981 $ 62,500 $ 10,981 TOTAL $ 73,481 -4- '--Fo4~ ) ! Assessment and Lot No. :;2 ..;":. .f ~":~'.'. .~', ', ;;,'-~ .' '.~ '., .~, ~'~.,c*'-:,'"~ ~-/'";"',..;0' :~,%: '~.'~',~":; '- ' - ~SESS~ RO~ -'-. ' - " .-' Praperty 0~er ~ount of Assessment .... ~saT-aa Tax Year Tract 4719 .1-150 Tract 4719 152 Tract 4719 153 Public Owned 154 Public Owned ' 155 Tract 5180 1 Tract 5180 2 Tract 5180 ~ 3 Unknown Unknown Unknown Unknown Unknowm Unknown $.'. '_ o $ $ . 133 per lot 0 0 0 8,651 6,729 8,870