HomeMy WebLinkAboutReso 040-95 SEMS
Resolution No. 40 -95
A RESOLUTION OF THE CITY COUNCIL
of the CITY OF DUBLIN
ADOPTION OF STANDARDIZED EMERGENCY MANAGEMENT SYSTEM(SEMS)
WHEREAS, the potential for a major catastrophe due to natural or human-caused disaster
is always present; and
WHEREAS, a greater efficiency in disaster response can be achieved by standardization
of key elements in emergency management systems; and
WHEREAS, the State of California has passed legislation and established Standardized
Emergency Management System (SEMS) regulations to help ensure that the people and
agencies responding to disasters have an organized and standard approach to the
situation.
NOW, THEREFORE, BE IT RESOLVED, that the City of Dublin adopts SEMS
(attached) as the framework for its emergency planning, training and response efforts.
PASSED, APPROVED AND ADOPTED THIS 24th DA Y OF April
,1995.
AYES: Councilmembers Barnes, Burton, Howard, t-bffatt and Mayor Houston
NOES: None
ABSENT: None
ABSTAIN: None
!1tJ-4Jwt
MAYOR
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CALIFORNIA CODE OF REGULATIONS
TITLE 19
DIVISION 2
OFFICE OF EMERGENCY SERVICES
ADOPTED REGULATIONS
ADD NEW CHAPTER 1 TO READ:
Chapter 1. Standardized Emergency Management System (SEMS)
ADD NEW ARTICLES 1- 8, SECTIONS 2400 - 2403, 2405, 2407, 2409, 2411, 2413, 2415,242-9,
2425, 2428, 2443, AND 2450 TO READ:
Article 1. Short Title
92400. Short Title.
This Chapter shall be known and may be cited as the Standardized Emergency
Management System (SEMS) Regulations.
Note: AUTHORITY: GOVERNMENT CODE s8607(a)
REFERENCE: GOVERNMENT CODE &8607
Article 2. Purpose and Scope
92401. Purpose and Scope.
These regulations establish the Standardized Emergency Management System (SEMS)
based upon the Incident Command System (ICS) adapted from the system originally
developed by the Firefighting Resources of California Organized for Potential Emergencies
(FIRESCOPE) program including those currently in use by state agencies, the Multi-Agency
Coordination System (MACS) as developed by FIRESCOPE program, the operational area
concept, and the Master Mutual Aid Agreement and related mutual aid systems.
SEMS is intended to standardize response to emergencies involving multiple
jurisdictions or multiple agencies. SEMS is intended to be flexible and adaptable to the
needs of all emergency responders in California. SEMS requires emergency response
agencies use basic principles and components of emergency management including leS,
multi-agency or inter-agency coordination, the operational area concept, and established
mutual aid systems. State agencies must use SEMS. Local government must use SEMS by
December 1, 1996 in order to be eligible for state funding of response-related personnel
costs pursuant to activities identified in California Code of Regulations, Title 19, 92920,
92925, and 92930. Individual agencies' roles and responsibilities contained in existing laws
or the state emergency plan are not superseded by these regulations.
Note: AUTHORITY: GOVERNMENT CODE s8607(a), S8607(b)
REFERENCE: GOVERNMENT CODE S8607, HEALTH AND SAFETY CODE S13071, 913072
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Article 3. Definitions
92402. Definitions.
(a) "Action Plan" means the plan prepared in the EOC containing the emergency
response objectives of that SEMS level reflecting overall priorities and supporting
activities for a designated period. The plan is shared with supporting agencies.
(b) "Activate" means, at a minimum, a designated official of the emergency response
agency implements SEMS as appropriate to the scope of the emergency and the agency's
role in response to the emergency.
(c) "Department Operations Center" means an EOC used by a distinct discipline (such
as flood operations, fire, medical, hazardous material) or a unit (such as Department of
Public Works or Department of Health). Department operations centers may be used at all
SEMS levels above the field response level depending upon the impacts of the emergency.
(d) "Emergency" means a condition of disaster or of extreme peril to the safety of
persons and property caused by such conditions as air pollution, fire, flood, hazardous
material incident, storm, epidemic, riot, drought, sudden and severe energy shortage, plant
or animal infestations or disease, the Governor's warning of an earthquake or volcanic
prediction, or an earthquake or other conditions, other than conditions resulting from a
labor controversy.
(e) "Emergency Operations Center (EOe)" means a location from which centralized
emergency management can be performed.
(f) "Emergency Response Agency" means any organization responding to an
emergency, or providing mutual aid support to such an organization, whether in the field,
at the scene of an incident, or to an operations center.
(g) "Emergency Response Personnel" means personnel involved with an agency's
response to an emergency.
(h) "Incident" means an occurrence or event, either human-caused or by natural
phenomena, that requires action by emergency response personnel to prevent or
minimize loss of life or damage to property and/or natural resources.
(i) "Incident Action Plan" means the plan developed at the field response level
which contains objectives reflecting the overall incident strategy and specific tactical
actions and supporting information for the next operational period. The plan may be oral
or written.
(j) ''Incident Commander" means the individual responsible for the command of all
functions at the field response level.
(k) "Incident Command System (IeS)" means the nationally used standardized on-
scene emergency management concept specifically designed to allow its user(s) to adopt an
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integrated organizational structure equal to the complexity and demands of single or
multiple incidents without being hindered by jurisdictional boundaries. ICS is the
combination of facilities, equipment, personnel, procedures, and communications
operating within a common organizational structure, with responsibility for the
management of resources to effectively accomplish stated objectives pertinent to an
incident. '
(l) "Local Government" means local agencies as defined in Government Code 98680.2
and special districts as defined in California Code of Regulations, Title 19, 92900(y).
(m) "Multi-agency or inter-agency coordination" means the participation of agencies
and disciplines involved at any level of the SEMS organization working together in a
coordinated effort to facilitate decisions for overall emergency response activities,
including the sharing of critical resources and the prioritization of incidents.
(n) "Office of Emergency Services (DES)" means the Governor's Office of Emergency
Services.
Note: AUTHORITY: GOVERNMENT CODE 98607(a)
REFERENCE: GOVERNMENT CODE S8607, S8680.2, 98558(c)
Article 4. Standardized Emergency Management System
92403. SEMS Organizational Levels and Functions.
(a) All emergency response agencies shall use the Standardized Emergency
Management System in responding to, managing, and coordinating multiple agency or
multiple jurisdiction incidents, whether single or multiple discipline.
(b) There are five designated levels in the SEMS organization: field response, local
government, operational area, regional, and state. Each level is activated as needed.
(1) "Field response level" commands emergency response personnel and resources to
carry out tactical decisions and activities in direct response to an incident or threat.
(2) "Local government level" manages and coordinates the overall emergency
response and recovery activities within their jurisdiction.
(3) "Operational area level" manages and/or coordinates information, resources, and
priorities among local governments within the operational area and serves as the
coordination and communication link between the local government level and the
regional level.
(4) "Regional level" manages and coordinates information and resources among
operational areas within the mutual aid region designated pursuant to Government eode
98600 and between the operational areas and the state level. This level along with the ,state.
level coordinates overall state agency support for emergency response activities.
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(5) "State level""managt:::s state resources in response to the emergency needs of the
other levels, manages and coordinates mutual aid among the mutual aid regions and
between the regional level and state level, and serves as the coordination and
communication link with the federal disaster response system.
(c) Local government, operational area, regional, and state levels shall provide for all
of the following functions within SEMS: management, operations, planning/intelligence,
logistics, and finance / administra tion.
(1) Management is responsible for overall emergency policy and coordination
through the joint efforts of governmental agencies and private organizations.
(2) Operations is responsible for coordinating all jurisdictional operations in support
of the response to the emergency through implementation of the organizational level's
action plan.
(3) Planning/Intelligence is responsible for collecting, evaluating, and disseminating
information; developing the organizational level's action plan in coordination with the
other functions; and maintaining documentation.
(4) Logistics is responsible for providing facilities, services, personnel, equipment, and
materials.
(5) Finance/Administration is responsible for financial activities and administrative
aspects not assigned to the other functions.
Note: AUTHORITY: GOVERNMENT CODE s8607(aj
REFERENCE: GOVERNMENT CODE ~8607. ~8559, ~8605. S8600
92405. Field Response Level.
(a) Emergency response agencies operating at the field response level of an incident
shall utilize the Incident Command System, incorporating the functions, principles and
components of ICS.
(1) The functions of ICS are command, operations, planning, logistics and finance.
(A) Command is the directing, ordering, and/or controlling of resources by virtue of
explicit legal, agency, or delegated authority.
(B) Operations is responsible for the coordinated tactical response of all field
operations directly applicable to or in support of the mission(s) in accordance with the
Incident Action Plan.
(C) Planning (may be referred to as planning/intelligence) is responsible for the
collection, evaluation, documentation, and use of information about the development of
the incident, and the status of resources.
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(D) Logistics is responsible for providing facilities, services, personnel, equipment, and
materials in support of the incident.
(E) Finance (may be referred to as finance/ administration) is responsible for all
financial and cost analysis aspects of the incident, and for any administrative aspects not
handled by the other functions.
(2) The principles of ICS are that:
(A) The system provides for the following kinds of operation: single jurisdictional
responsibility / single agency involvement, single jurisdictional responsibility with
multiple-agency involvement, and multiple-jurisdictional responsibility with multiple-
agency involvement.
(B) The system's organizational structure adapts to any emergency or incident to
which emergency response agencies would be expected to respond.
(C) The system shall be applicable and acceptable to all user agencies.
(D) The system is readily adaptable to new technology.
(E) The system expands in a rapid and logical manner from an initial response to a
major incident and contracts just as rapidly as organizational needs of the situation
decrease.
(F) The system has basic common elements in organization, terminology and
procedures.
(3) The components of ICS are common terminology, modular organization, unified
command structure, consolidated action plans, manageable span-of-control, predesignated
incident facilities, comprehensive resource management, and integrated communications.
(A) Common terminology is the established common titles for organizational
functions, resources, and facilities within ICS.
(B) Modular organization is the method by which the ICS organizational structure
develops based upon the kind and size of an incident. The organization's staff builds from
the top down with responsibility and performance placed initially with the Incident
Commander. As the need exists, operations, planning, logistics, and finance may be
organized as separate sections, each with several units.
(C) Unified command structure is a unified team effort which allows all agencies with
responsibility for the incident, either geographical or functional, to manage an incident by
establishing a common set of incident objectives and strategies. This is accomplished
without losing or abdicating agency authority, autonomy, responsibility or accountability.
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(D) Consolidate~ actil plans identify objectives and strat ~J determinations made by
the Incident Commander for the incident based upon the requirements of the jurisdiction.
In the case of a unified command, the incident objectives must adequately reflect the policy
and needs of all the jurisdictional agencies. The action plan for the incident covers the
tactical and support activities required for the operational period.
(E) Manageable span-of-control within ICS is a limitation on the number of
emergency response personnel who can effectively be supervised or directed by an
individual supervisor. The kind of incident, the nature of the response or task, distance
and safety will influence the span of control range. The ordinary span-of-control range is
between three and seven personnel.
(F) Predesignated incident facilities are identified within IeS. The determination of
the kinds and locations of facilities to be used will be based upon the requirements of the
incident.
(G) Comprehensive resource management is the identification, grouping, assignment
and tracking of resources.
(H) Integrated communications are managed through the use of a common
communications plan and an incident-based communications center established for the
use of tactical and support resources assigned to the incident.
(b) Where an agency has jurisdiction over multiple-agency incidents, it shall organize
the field response using ICS to provide for coordinated decision-making with emergency
response agencies.
Note: AUTHORiTY: GOVERNMENT CODE s8607(a}
REFERENCE: GOVERNMENT CODE sB607(a}(1), s8607(e), HEALTH AND SAFETY CODE
~13071, ~13072
S 2407. Local Government Level.
(a) The Standardized Emergency Management System as described under SEMS
Organizational Levels and Functions (92403) shall be utilized:
(1) when the local government emergency operations center is activated.
(2) when a local emergency, as defined in Government Code 98558(c), is declared or
proclaimed.
(b) When a local government EOC is activated, communications and coordination shall
be established between the Incident Commander(s) and the department operations center(s) to
the EOC or between the Incident CommanderCs) and the EOC. Coordination of fire and law
enforcement resources shall be accomplished through their respective mutual aid systems.
(c) Communications and coordination shall be established between a local
government EOC, when activated, and any state or local emergency response agency
having jurisdiction at an incident occurring within that local government's boundaries.
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Cd) Local government shall use multi-agency or inter-agency coordination to facilitate
decisions for overall local government level emergency response activities.
Note: AUTHORITY: GOVERNMENT CODE &8607(a)
REFERENCE: GOVERNMENT CODE S8558(c), ~8607(a), s8607(e)
9 2409. Opera~ional Area Level.
(a) "Operational Area Levelll means an intermediate level of the state emergency
services organization, consisting of a county and all political subdivisions within the
county area. Each county geographic area is designated as an operational area. An
operational area is used by the county and the political subdivisions comprising the
operational area for the coordination of emergency activities and to serve as a link in the
system of communications and coordination between the state's emergency operation
centers and the operation centers of the political subdivisions comprising the operational
area, as defined in Government Code s8559(b) & 98605. This definition does not change
the definition of operational area as used in the existing fire and rescue mutual aid system.
(b) All local governments within a county geographic area shall be organized into a
single operational area by December 1, 1995, and the county board of supervisors shall be
responsible for its establishment.
(c) The operational area authority and responsibility under SEMS shall not be affected by
non-participation of any local government(s) within the operational area.
(d) The county government shall serve as the lead agency of the operational area unless
another member agency of the operational area assumes that responsibility by written
agreement with county government.
(e) The lead agency of the operational area shall:
(1) Coordinate information, resources and priorities among the local governments
within the operational area.
(2) Coordinate information, resources and priorities between the regional level and the
local government level. Coordination of fire and law enforcement resources shall be
accomplished through their respective mutual aid systems.
(3) Use multi-agency or inter-agency coordination to facilitate decisions for overall
operational area level emergency response activities.
(f) The operational area EOC shall be activated and SEMS used as described in the SEMS
Organizational Levels and Functions (92403) when any of the following conditions exists:
(1) A local government within the operational area has activated its EOC and requested'
activation of the operational area EOC to support their emergency operations.
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(2) Two or more citie~ ithin the operational area have dE.
emergency.
(3) The county and one or more cities have declared or proclaimed a local emergency.
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.red or proclaimed a local-
(4) A city, city and county, or county has requested a governor's proclamation of a state of
emergency, as defined in Government Code 98558(b).
(5) A state of emergency is proclaimed by the governor for the county or two or more
cities. within the operational area.
(6) The operational area is requesting resources from outside its boundaries, except those
resources used in normal day-to-day operations which are obtained through existing
agreements providing for the exchange or furnishing of certain types of facilities and services
on a reimbursable, exchange, or other basis as provided for under the Master Mutual Aid
Agreemen t.
(7) The operational area has received resource requests from outside its boundaries,
except those resources used in normal day-to-day operations which are obtained through
existing agreements providing for the exchange or furnishing of certain types of facilities and
services on a reimbursable, exchange, or other basis as provided for under the Master Mutual
Aid Agreement.
Note: AUTHORITY: GOVERNMENT CODE s8607{a)
REFERENCE: GOVERNMENT CODE s8607(a), S8558(c), S8559(b), S860S. S8561. S8616,
~8617, S8618
S 2411. Regional Level.
(a) The regional level EOC shall be activated and SEMS used as described in SEMS
Organizational Levels and Functions (92403) when any operational area EOC within the
mutual aid region is activated.
(b) The lead agency for establishment of the regional level EOC shall be DES.
(c) The location of the regional level EDC shall be identified by DES to accommodate
the needs of the operational area(s) served.
(d) When the regional level roc is activated, communications and coordination shall
be established with the operational area(s), the state level EOC,and regional level
department operations centers. Coordination of fire arid law enforcement resources shall
be accomplished through their respective mutual aid systems.
(e) The regional level shall use multi-agency or inter-agency coordination to facilitate
decisions for overall regIonal level emergency response activities.
Note: AUTHORITY: GOVERNMENT CODE g8607(a)
REFERENCE: GOVERNMENT CODE s8607(a), s8600, s8559(a)
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92413. State Level. .
(a) The state level EOC shall be activated and SEMS used as described in SEMS
Organizational Levels and Functions (92403) when any of the following conditions exists:
(1) A regional level EOC is activated.
(2) Upon the governor's proclamation of a state of emergency.
(3) Upon the governor's proclamation of an earthquake or volcanic prediction.
(b) The lead agency for establishment of the state level EOC shall be OES.
(c) When the state level EOC is activated, communications and coordination shall be
established with the regional level EOe(s), state level department operations centers, and
federal emergency response agencies. Coordination of fire and law enforcement resources
shall be accomplished through their respective mutual aid systems.
(d) The state level shall use multi-agency or inter-agency coordination to facilitate
decisions for overall state level emergency response activities.
Note: AUTHORITY: GOVERNMENT CODE s8607(a)
REFERENCE: GOVERNMENT CODE s8607(a). S8558(b)
92415. Mutual Aid.
(a) "11utual Aid" meaLS voh.lntary did and aS5isi:ance by the provision or services and
facilities, including but not limited to: fire, police, medical and health, communication,
transportation, and utilities. Mutual aid is intended to provide adequate resources,
facilities, and other support to jurisdictions whenever their own resources prove to be
inadequate to cope with a given situation.
(b) "Mutual Aid System" means the system which allows for the progressive
mobilization of resources to/from emergency response agencies, local governments,
operational areas, regions, and the state with the intent of providing adequate resources to
requesting agencies. The California mutual aid system includes several discipline-specific
mutual aid systems (e.g., fire and rescue, law enforcement, medical and public works)
which are consistent with the Master Mutual Aid Agreement.
(c) All mutual aid systems and agreements shall be consistent with SEMS and the
Master Mutual Aid Agreement.
(d) Unless otherwise provided by agreement, the responsible local official in whose
jurisdiction(s) an incident requiring mutual aid has occurred remains in charge and
retains overall direction of personnel and equipment provided through mutual aid (as
provided for in Government Code 98618).
Note: AUTHORITY: GOVERNMENT CODE 98607(a)
REFERENCE: GOVERNMENT CODE 98607(a)(3), 98561, 98616, 98617, 98618
Adopted Regulations
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Article 5. Stand~~Jized Emergency Management SYStem Advisory Board
92425. Establishment and Purpose.
The Director, OES, shall establish the SEMS Advisory Board consisting of representatives
from emergency response agencies to provide advice on all aspects of this Chapter.
Note: AUTHORITY: GOVERNMENT CODE 98607(a)
REFERENCE: GOVERNMENT CODE s8607(a), 98587
Article 6. Training
92428. Minimum'Competencies.
Emergency response agencies shall ensure that their emergency response personnel maintain
minimum training competencies in SEMS pursuant to the approved course of instruction as
prescribed in Government Code 98607(c).
Note: AUTHORITY: GOVERNMENT CODE s8607(a)
REFERENCE: GOVERNMENT CODE g8607(a) and (c)
Article 7. Compliance
92443. Standards.
On or before December I, 1995, OES shall develop standards for compliance that will include a
method of evaluation regarding planning, training, exercises, and performance.
Note: AUTHORITY: GOVERNMENT CODE 98607(a)
FEFER8'.CE: GOVERNMENT CODE ~8607(e), ~682.9
Article 8. After Action Reports
92450. Reporting Requirements.
(a) Any city, city and county, or county declaring a local emergency for which the governor
proclaims a state of emergency, and any state agency responding to that emergency shall
complete and transmit an after action report to OES within ninety (90) days of the close of
the incident period as specified in California Code of Regulations, Title 19, 92900(j).
(b) The after action report shall, at a minimum, be a review of response actions taken,
application of. SEMS, suggested modifications to SEMS, necessary modifications to plans
and procedures, identified training needs, and recovery activities to date.
(c) The after action report shall be in a format specified by OES by December 1, 1995.
Note: AUTHORITY: GOVERNMENT CODE s8607(a)
REFERENCE: GOVERNMENT CODE 98607(f)
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AMEND CHAPTERS 1 - 5 TO READ:
Chapter -1 2. Emergencies and Major Disasters
Chapter ~ 3. Office of Emergency Services -- Conflict of Interest Code
Chapter 3 4. Hazardous Material Release Reporting, Inventory, and Response Plans
Chapter 4 5. State Assistance for Fire Equipment Act
Chapter S 6. Natural Disaster Assistance Act
Adopted Regulations
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