HomeMy WebLinkAboutItem 4.6 GIS Portal Dev Services
STAFF REPORT CITY CLERK
File #600-30
CITY COUNCIL
DATE:January 21, 2014
TO:
Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, Acting City Manager
SUBJECT:
Authorization to Execute an Agreement with Psomas for Geographic Information
System Portal Development Services
Prepared by Timothy Eisler, Geographic Information System Coordinator
EXECUTIVE SUMMARY:
The City’s Geographic Information System (GIS) program has been active since 2002. The GIS
Master Plan study, adopted in 2012, recommends a new GIS Portal to improve services for Staff
and the public. The City received proposals from four firms to build the new GIS Portal. After
review of proposals, Staff recommends that the City engage Psomas to implement the GIS
Portal.
FINANCIAL IMPACT:
Funds of $60,170 are available in the FY 2013-14 Capital Improvement Project 930004 budget
(Geographic Information System) to complete the GIS Portal development.
RECOMMENDATION:
Staff recommends that the City Council adopt the resolution authorizing the City Manager to
execute an agreement with Psomas to provide GIS Portal development services.
Submitted By Reviewed By
Administrative Services Director Acting Assistant City Manager
DESCRIPTION:
The City’s Geographic Information System (GIS) Master Plan recommended several
enhancements to the GIS program to improve service for Staff and the public. A key
enhancement was the consolidation of software used for data storage and web delivery. This
would allow the City to take advantage of new technology to help simplify the process of
distributing interactive maps. The GIS Master Plan further recommended using a qualified
vendor to design and implement a new GIS Portal built around the new software technology.
ITEM NO. ___4.6______
Page 1 of 2
Firms qualified to develop GIS Portal solutions using the software in place at the City were
invited to submit proposals based on the City’s GIS Portal specifications. Four proposals were
received from qualified firms. The cost presented in the proposals is as follows:
Firm Firm Location Total Cost
Psomas Riverside, CA $60,170
Websoft Davis, CA $57,000
VESTRA Redding, CA $56,125
Lynx Capitola, CA $15,275
The proposals were reviewed to identify those which most closely met the City's needs.
Proposals were evaluated on quality and completeness, proposer’s stated experience in GIS
Portal development, ability to schedule and efficiently perform the work, prior record of
performance on similar engagements, cost proposal, and hours to complete the project. Based
on this review, two firms (Psomas and Websoft) were invited to make a presentation to a Staff
evaluation committee.
The Staff evaluation committee included representatives from Administrative Services,
Community Development, Fire Prevention, Parks and Community Services, Police, and Public
Works. Based on its proposal and interview presentation, Staff believes that Psomas is most
qualified to develop the City’s GIS Portal. Psomas has implemented numerous GIS Portals
using the same software used by the City, including a GIS Portal developed for Alameda
County. Psomas uses a structured and proven iterative development methodology coupled with
a strong understanding of technology and industry best practices, which the evaluation
committee rated as a high value to the City.
The new GIS Portal will improve the user experience for both Staff and the public with a
simplified, but more robust, interface that will work on mobile devices such as tablets and smart
phones. An integrated search tool will reduce the time spent searching through a variety of
data, and the navigation tools will work much like Google Maps. The new platform will also
simplify the data management process, which will significantly reduce Staff time spent on
maintenance. The new portal will further allow for multiple map-based websites, allowing the
City to deliver simple, single-themed maps to the public as needs arise.
City Staff has checked the project references of Psomas and has received positive feedback
regarding Psomas’ performance of past projects.
Staff recommends that the City Council adopt the resolution authorizing the City Manager to
execute an agreement with Psomas for GIS Portal development. It is expected that, once the
work is scheduled, it will be completed within four months.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
Copies of the Staff Report will be made available to firms submitting proposals
ATTACHMENTS:
1. Resolution Authorizing the City Manager to Execute an Agreement
with Psomas for GIS Portal Development
Page 2 of 2
RESOLUTION NO. xx - 14
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * *
AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH PSOMAS FOR
GIS PORTAL DEVELOPMENT
WHEREAS,
the City desires to implement a Geographic Information System Portal; and
WHEREAS
, the project requires specialized expertise in the field of GIS Portal
development; and
WHEREAS
, the City issued a Request For Proposal for GIS Portal development and
received four proposals from qualified firms; and
WHEREAS
, City Staff evaluated the proposals and determined that Psomas most closely
met the City’s requirements, and has background and experience in GIS Portal development.
NOW, THEREFORE, BE IT RESOLVED
that the City Council of the City of Dublin hereby
authorizes the City Manager to execute the agreement with Psomas for GIS Portal development
for a cost not to exceed $60,170.00.
PASSED, APPROVED AND ADOPTED
this 21st day of January, 2014, by the following vote:
AYES
:
NOES
:
ABSENT
:
ABSTAIN
:
______________________________________
Mayor
ATTEST
:
_______________________________________
City Clerk
ATTACHMENT 1