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HomeMy WebLinkAboutReso 012-93 Shannon Cntr Use & Fee RESOLUTION NO. 12 - 93 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ESTABLISHING FACILITY USE POLICY AND FEE SCHEDULE FOR USE OF SHANNON COMMUNITY CENTER WHEREAS, the City of Dublin assumed operation of the Shannon Community Center from Services District on July 1, 1984; and the responsibility for the Dublin San Ramon WHEREAS, effective July 1, 1988 the title Community Center was transferred from the Dublin San District to the City of Dublin; and to the Shannon Ramon Services WHEREAS, the Shannon Community Center is available for use by the public during such times that the City is not utilizing the Center for City sponsored activities; and WHEREAS, it is necessary to have established Facility Use Policies and Fee Schedules for use of City facilities; and WHEREAS, the Facility Use Policy and Fee Schedule for the Shannon Community Center have been updated and revised to reflect changes proposed by Staff and the Parks and Recreation Commission. NOW THEREFORE, BE IT RESOLVED THAT THE City Council of the City of Dublin does hereby adopt the Facility Use Policy and Fee Schedule contained in Exhibit B. BE IT FURTHER RESOLVED that the provisions contained in all previous resolutions relating to the Facility Use Policy and Fee Schedule for the Shannon Community Center are hereby rescinded. PASSED, APPROVED AND ADOPTED this llth day of January, 1993. AYES: Councilmembers Burton, Houston, Howard, Moffatt and Mayor Snyder. NOES: None ABSENT: None ! ,¢~Z~"!'~ S H A N N 0 N C O M M U N I T 'Y C ~ N T E R i F_A_..C_LL. ITY__USE POLICY The Shannon Community Center is located at 11600 Shannon Avenue (at San Ramon Road) in Dublin. The Center is utilized by the Recreation Department for City sponsored classes and programs and is also available for rental by the community. Facilities available include a large social hall, three smaller meeting rooms and a kitchen. The Shannon Community Center Facility Use Policy establishes rules, regulations, procedures and fees governing the use of the Center. CLASSIFICATION OF USERS. Group 1. City of Dublin Group 2. Public Agencies (agencies serving the City of Dublin including Alameda County, Dublin-San Ramon Services District, Dublin Unified School District, etc.) Group 3. Dublin Chamber of Commerce Group 4. Com~munityGroups (organized non-profit groups whose membership is open to the public and whose primary purpose is to serve the community) a) Resident (51% of membership must reside or own property within the Dublin City Limits) b) Non-Resident Group 5. Private Individuals or Groups (groups whose membership is not open to the public and/or activities such as weddings, receptions, anniversaries, birthday parties, etc.) a) Resident (reside or own property within the Dublin City Limits) b) Non-Resident Group 6. Commercial Groups (companies, groups, or individuals whose events have the primary purpose of generating a profit such as training seminars, trade shows, auctions, etc.) a) Resident (company facility must be located within the Dublin City Limits, or if there is no company facility, person responsible for event must reside or own property within the Dublin City Limits) b) Non-Resident PRIORITY OF USERS Group 1 - Reservations accepted up to one calendar year in advance of requested dates of use. Group 2 and Group 3 - Reservations accepted three months in advance of requested date for weekday use; one year in advance of requested date for weekend use. Group 4 and Group 5 (Resident) - Reservations accepted three months-in advance of requested date for weekday use; one year in advance of requested date for weekend use. Group 4 and Group 5 (Non-Resident) - Reservations accepted three months in advance of requested date for weekday use; nine months in advance of requested date for weekend use. -1- PRIORITY OE USERS (CONTTmUED) Group 6 - Reservations accepted three months in advance of requested date for weekday use; six months in advance of requested date for weekend use. CONTINUOUS USE Applications for continuous use of the Center will be accepted as follows: Group 1 - Reservations accepted up to one calendar year in advance of requested dates of use. Group 2, Group 3 and Group 4 - Reservations accepted on a quarterly basis as follows: 1. Summer (June, May 1. July August) - Applications accepted starting Fall (September, October, November, December) - Applications accepted starting August 1. 3. Winter (January, February, March) - Applications accepted starting December 1. 4. Spring (April, May) - Applications accepted starting March 1. Continuous use is not permitted for Group 5 and Group 6. The Center is. available for continuous use Sunday through Thursday from 8:00A.M. to iO:00P.M. and Friday from 8:00A.M. to 5:00P.M. RESERVATION PROCEDURE In order to reserve the Shannon Community Center, a Facility Use Application must be submitted for approval. Approval takes 3-5 working days; you will be notified by mail as to the status of your application. Applications must be submitted in person at the Recreation Department Office, 2nd Floor, Dublin Civic Center, 100 Civic Plaza. The applicant must be the "user" of the facility. Identification confirming residence address will be required for those applicants claiming resident status. (For Wedding Receptions, resident rate applies only to bride, groom or parents of bride or groom). Applications are accepted between the hours of 8:30A.M. and 4:30P.M, Monday through Friday, holidays excepted. Applications submitted less than 30 days prior to the date requested will not be accepted. CANCELLATIONS Cancellations must be made in writing by the person listed as applicant on the Facility Use Application. Refunds will be handled as follows: a) 30 days or more prior to function date - forfeit deposit unless date is rebooked by another user. b) Less than 30 days prior to function date - forfeit deposit and one-half of fees paid. Occasionally it may be necessaz7 to reschedule, relocate or cancel a request previously approved. In this event, the group or individual will be given as much advance notice as possible. = -2- PAYMENT SCHEDULR 1. At the time the ~plication is submitted, t . security deposit is required (see Fee Schedule) Final payment is due no later than one month (30 days) prior to the scheduled function date. Please call the Recreation Department at 833-6645 to schedule an appointment Payments not received by this thirty day deadline may result in cancellation of the function and forfeiture of the deposit. Security deposits will be returned by -mail within 30 days of the function date providing there are no violations of the Facility Use Policy and/or excessive cleaning or damages to the facility· Payments can be made by check, money order or cash· Checks or money orders must be made payable to the City of Dublin. If paying by check, the check must be drawn on the account of the person listed as applicant on the Facility Use Application· HOURS OF USE The Shannon Community Center is available for rental Sunday through Thursday from 8:00A.M. to 10:00P.M., and Friday and Saturday from 8:00A.M. to 12 Midnight. The minimum reservation accepted will be for two hours. Hours of use must include the amount of time needed for the function, setup and cleanup, including any time needed by the caterer, band, florist, coordinator, etc. Refunds are not given for hours not used. Within 30 days of function date, requests for changes in function t hours are subject o availability of staff. The Center must be vacated by the time specified on the Facility Use Application. INSURANCE CERTIFICATE Applicants shall provide insurance liability information on the City of Dublin's required form evidencing such coverage. Such certificates shall provide bodily injury and property damage liability. protection at a minimum limit of $500,000 per occurrence. If alcohol is to be sold, liquor liability is required. The certificate of insurance shall name the City of Dublin, its officers and employees as the additional insured in conformance with the hold harmless agreement as outlined in the Facility Use Application, and must specify that the user groups insurance shall be primary to any insurance carried by the City. The certificate shall be properly executed with an original signature of an authorized agent of the insurance company and is due at the time final payment is made. ALCOHOLIC BEVERAGES Requests to sell alcohol must be submitted in writing to Dublin Polices Services, 100 Civic Plaza, Dublin, CA 94568. If permission is granted, Applicants must obtain the appropriate permits or licenses from the Alcoholic Beverage Control Board, (639-0628). Evidence of approval is due at the time final payment is made. GENERAL REGULATIONSAND INFORMATION Groups composed of minors must be supervised by two (2) adults for each twenty (20) minors at all times while they are using the facility. Facility. Use Permits cannot be transferred, assigned or sublet. Transfer of security deposits from one date to another is permitted if the request is submitted in writing no later than sixty (60) days prior to the original date requested. (This will only be allowed one time). -3- GENERAL REGULATIONS AND,INFORMATION (CONTINUED) 8. 9. 10. 11. 12. 13. Decorations must b~-of flame-retardant materl_~. The use of nails, tacks or staples is prohibited. Storage is not available either before or after the event. Tables and chairs may not be removed from the facility. Barbecuing and/or use of candles must be approved in advance by the Fire Department (829-2333). Rice, birdseed, confetti, andslike materials may not be thrown inside or outside the facility. Tickets may not be sold at the door as an admission charge unless approved in advance. Parking is permitted in painted parking stalls only. Vehicles parked illegally will be cited. An additional 50% will be charged for use of the Center on designated City holidays pending availability of staff. SMOKING IS PROHIBITED within the interior of the Center (Resolution No. 143-89). Shannon Community Center is not air conditioned. Any request for exception to the Policy must be submitted in writing to the City Manager, or his designee, nO later than. one month prior to the date o.f use requested. The d~ty of Dublin reserv'es the right to refuse ]to grant use of the Shannon Commuxdty Center to any person or group if ~such use is deemed to be contrary to the best interest of the CitV and/or [its residents. -4- SHANNON COMITY CENTER FEE SCHEDULE GROUP 2 - PUBLIC AGENCIES Use during regular business hours .............. no fee Use outside of regular business hours .......... $ 10 per hour Use for the purpose of fundraising: Social Hall ............................... $ 50 per hour West Room ................................. $ 27 per hour East Room ................................. $ 20 per hour A/B Room .................................. $ 20 per hour *Kitchen .................................. $ 10 per hour GROUP 3 - DUBLIN CHAMBER OF COMMERCE Use during regular business hours .............. no fee Use outside of regular business hours .......... $ 10 per hour Use for the purpose of fundraising: Social Hall ............................... $ 50 per hour West Room ................................. $ 27 per hour East Room ................................. $ 20 per hour A/B Room .................................. $ 20 per hour ,Kitchen .................................. $ 10 per hour GROUP 4 - COMITY GROUPS Use during regular Use Use business hours: Resident .................................. no fee Non-Resident .............................. $ 10 per hour outside of regular business hours: Resident .................................. $ 10 per hour Non-Resident .............................. $ 20 per hour for the purpose of fundraising: Social Hall - Resident .................... $ 50 per hour Non-Resident ................ $ 60 per hour West Room - Resident .................... $ 27 per hour Non-Resident ................ $ 32 per hour East Room - Resident .................... $ 20 per hour Non-Resident ................ $ 24 per hour A/B Room - Resident .................... $ 20 per hour Non-Resident ................ $ 24 per hour *Kitchen - Resident .................... $ 10 per hour Non-Resident ................ $ 12 per hour GROUP 5 - PRIVATE GROUPS OR INDIVIDUALS Social Hall West Room East Room A/B Room *Kitchen - Resident ......................... $ 75 per hour Non-Resident ..................... $ 90 per hour - Resident ......................... $ 40 per hour Non-Resident ..................... $ 48 per hour - Resident ......................... $ 30 per hour Non-Resident ..................... $ 36 per hour - Resident ......................... $ 30 per hour Non-Resident ..................... $ 36 per hour - Resident ......................... $ 15 per hour Non-Resident ..................... $ 18 per hour GROUP 6 - COMMERCIAL GROUPS Social Hall - Resident ......................... $100 per hour Non-Resident ..................... $120 per hour West Room - Resident ......................... $ 53 per hour Non-Resident ..................... $ 64 per hour East Room - Resident ................... ' ...... $ 40 per hour Non-Resident ..................... $ 48 per hour A/B Room - Resident ......................... $ 40 per hour Non-Resident ..................... $ 48 per hour *Kitchen - Resident ......................... $ 20 per hour Non-Resident ..................... $ 24 per hour · Daily fee if rented in con~nction with the West, East or A/B Rooms. Rental of the Social Hall includes use of the kitchen at no charge. A 20% reduction in fees will be given when the West, East or A/B Rooms is rented in conjunction with the Social Hall. SECURITY DEPOSIT A $100 Security Deposit is due at the time that the application is submitted. The Security Deposit is refundable provided that there are no violations of the Facility Use Policy and/or excessive cleaning or damages to the facility. Effective 01-11-93~