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Home My WebLink AboutReso 010-93 SportsGroundUse&Fee RESOLUTION NO. 10 - 93 ARESOLUTION OFT HE CITY COUNCIL OF THECITY OF DUBLIN ESTABLISHING FACILITY USE POLICY AND FEE SCHEDULE FOR USE OF DUBLIN SPORTS GROUNDS WHEREAS, the City of Dublin assumed operation of the Dublin Sports Grounds from Services District on January 1, 1988; and the responsibility for the Dublin San Ramon WHEREAS, effective July 1, 1988 Sports Grounds was transferred from the District to the City of Dublin; and the title Dublin San to the Dublin Ramon Services WHEREAS, the Dublin Sports Grounds is available for use by the public during such times that the City is not utilizing the Sports Grounds for City sponsored activities; and WHEREAS, it is necessary to have established Facility Use Policies and Fee Schedules for use of City facilities; and WHEREAS, the Facility Use Policy and Fee Schedule for the Dublin Sports Grounds have been updated and revised to reflect changes proposed by Staff and the Parks and Recreation Commission. NOW THEREFORE, BE IT RESOLVED THAT THE City Council of the City of Dublin does hereby adopt the Facility Use Policy and Fee Schedule contained in Exhibit B, BE IT FURTHER RESOLVED that the provisions enacted in Resolution No. 31-88 Establishing Policies and Procedures for Use of the Dublin Sports Grounds and Resolution No. 32-88 Establishing Field Use Fees for Use of the Dublin Sports Grounds be superseded by this resolution. PASSED, APPROVED AND ADOPTED this llth day of January, 1993. AYES: Councilmembers Burton, Houston, Howard, Moffatt and Mayor Snyder. NOES: None ABSENT: None Ci{~y ~lerk ~' DUB 1 N SPORTS GRO "'NDS FAQ.!,IL__I. TY USE POL rC?F ' The Dublin Sports Grounds, located on Dublin Boulevard at Civic Plaza in Dublin, is available to groups and individuals on a permit basis. Facilities available include four baseball fields (1-90', 3-60'), eight soccer fields (one lighted), and two lighted softball fields. The Dublin Sports Grounds Facility Use Policy establishes rules, regulations, procedures and fees governing the use of the Sports Grounds. CLASSIFICATIONS OF USERS Group 1. City of Dublin Group 2. Public Agencies (agencies serving the City of Dublin including Alameda County, Dublin-San Ramon Services District, Dublin Unified School District, etc.) Group 3. Dublin Chamber of Commerce Group 4. Community Groups (organized non-profit groups whose membership is open to the public and whose primary purpose is to serve the community) a) b) Resident (51% of membership must reside or own property within the Dublin City Limits) Non-resident Group 5. Private Individual or Groups (groups whose membership is not open to the public and/or activities such as team practices or games, picnics, etc.) a) b) Resident (reside or own property within the Dublin City limits) Non-resident Group 6. Commercial Groups (companies, groups, or individuals whose events have the primary purpose of generating a profit such as tournaments, sports camps, etc.) a) b) Resident (company facility must be located within the Dublin City Limits, or if there is no company facility, person responsible for event must reside or own property within the Dublin City Limits) Non-resident PRrORITY OF USERS Group 1 - Reservations accepted up to one calendar year in advance of requested date(s) of use. Group 2, Group 3 and Group 4 (Resident) - Reservations accepted four months in advance of requested date(s) of use. Group 4 (Non-resident), Group 5 and Group 6 - Reservations accepted two months in advance of requested date(s) of use. -1- RESERVATION PROCEDURE In order to res~_ve the Dublin Sports G~ ~nds, a Facility Use application must be submitted for approval. Applications for continuous use must include complete schedules including dates, times and fields requested for practice, league play and tournaments. Applications must be submitted in person at the Recreation Department Office, 2nd Floor, Dublin Civic Center, 100 Civic Plaza. Identification confirming residence address will be required for those applicants claiming resident status. Applications are accepted between the hours of 8:30a.m. and 4:30p.m., Monday through Friday, holidays excepted. Applications for casual use submitted less than one week prior to the date requested will not be accepted. CANCEnnATIONS Field Use Fees are not refundable. In the event that the facility is not used DUE TO RAIN, credit will be issued if the office is notified within 48 hours after scheduled date of use. Credit will also be issued if the facility will not be used as scheduled if written notice is received 14 days prior to scheduled date of use. Credit must be used within the season dates and cannot be carried over to the next season. Occasionally it may be necessary to reschedule, relocate or cancel a request previously approved. In this event, the group or individual will be given as much advance notice as possible. PAYMENT SCHEDUnR Casual Use Payment is due upon submittal of the application. Payment can be made by check, money order or cash. Checks or money orders must be made out to the City of Dublin. If paying by check, the check must be drawn on the account of the person listed as the applicant on the Facility Use Application. Continuous Use/Tournaments 2. 3. 4. At the time the application is submitted, the security deposit is required (see Fee Schedule). Final payment is due within two weeks after receipt of invoice and approved application. Payments not received within the two week deadline may result in cancellation of the application and forfeiture of the deposit. Security deposits will be returned by mail within 30 days of the scheduled use providing there are no violations of the Facility Use Policy and/or excessive cleaning or damages to the facility. Payment can be made by check, mone~ order or cash. Checks or money orders must be made out to the City of Dublin'. If paying by check, the check must be drawn on the account of the person listed as the applicant on the Facility Use Application. HOURS OF USE The Dublin Sports Grounds are available for rental from 8:00 a.m. to 10:00 p.m., March 1 through December 15. The minimum reservation accepted will be for one hour. Hours of use must include time needed for field preparation and clean- up. Refunds are not given for hours not used. Facilities must be vacated by the time specified on the Facility Use Application. -2- INSURANCE CERTIFICATE (~C~ontinuous Use/TournamentS) Applicants shall provi~ insurance liability inf~ ~ation on the City of Dublin's required form evidencing such coverage. Such certificate shall provide bodily injury and property damage liability protection at a minimum limit of $500,000 per occurrence. The certificate of insurance shall name the City of Dublin, its officers and employees as the additional insured in conformance with the hold harmless agreement as outlined in the Facility Use Application, and must specify that the user groups insurance shall be primary to any insurance carried by the City. The certificate shall be properly executed with an original signature of an authorized agent of the Insurance company and is due at the time final payment is made. GENERAL REGULATIONS Groups composed of minors must be supervised by two (2) adults for each twenty (20) minors at all times while they are using the facility. Facility Use Applications cannot be transferred, assigned or sublet. Parking is permitted in painted parking stalls only. Parking is not permitted on sidewalks, lawn areas or unmarked blacktop areas. Vehicles parked illegally will be cited. The consumption, serving and/or selling of alcoholic beverages is not permitted. No practice or play is permitted if the rain indicator light is on. Leagues are responsible for assuring that their teams observe this rule. Softballs must be rated "Restricted Flight". Bases, equipment and field preparation (drag, water, lines, etc.) are not provided. Any request for exception to the Policy must be submitted in writing to the City Manager, or his designee, no later than one month prior to the date of use requested. The City of Dublin reserves the right to refuse ,to grant use of the Dublin Sports Grounds to any person or group if such ~use is deemed to be contrary to the best interest of the City and/or its, i residents. -3- DUBLIN SPORTS GROUNDS FEE SCHEDULE GROUP 2 - PUBLIC AGENCIES Baseball Field .................................. $ 5 per hour Soccer Field .................................... $ 5 per hour Softball Field .................................. $ 5 per hour GROUP 3 - DUBLIN CHAMBER OF COMMERCE Baseball Field .................................. $ 5 per hour Soccer Field .................................... $ 5 per hour Softball Field .................................. $ 5 per hour GROUP 4 - COMITY GROUPS Baseball Field - Resident ....................... $ Non-Resident ................... $ Soccer Field - Resident ....................... $ Non-Resident ................... $ Softball Field - Resident ....................... $ Non-Resident ................... $ 5 per hour 6 per hour 5 per hour 6 per hour 5 per hour 6 per hour GROUP 5 - PRIVATE GROUPS OR INDIVIDUALS Baseball Field - Resident ....................... $10 per hour Non-Resident ................... $12 per hour Soccer Field - Resident ....................... $10 per hour Non-Resident ................... $12 per hour Softball Field - Resident ....................... $10 per hour Non-Resident ................... $12 per hour GROUP 6 - COMMERCIAL GROUPS Baseball Field - Soccer Field - Softball Field - Resident ....................... $15 per hour Non-Resident ................... $18 per hour Resident ....................... $15 per hour Non-Resident ................... $18 per hour Resident ....................... $15 per hour Non-Resident ................... $18 per hour Teams participating in City of Dublin Adult Softball Leagues will be charged $5 per hour to utilize softball fields for team practices. LIGHT FEE Add $10 per hour for a lighted softball field and $20 per hour for a lighted soccer field. SECURITY DEPOSIT A $100 Security Deposit will be assessed for continuous~ use and tournament use. The Security Deposit is due at the time the application is submitted and is refundable provided that there are no violations of the Facility Use Policy and/or excessive cleaning or damages to the facility. Effective 01-11-93