HomeMy WebLinkAboutReso 009-93 Snr Cntr Use & Fee RESOLUTION NO. 9 - 93
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
ESTABLISHING FACILITY USE POLICY AND FEE SCHEDULE
FOR USE OF DUBLIN SENIOR CENTER
WHEREAS, the City of Dublin opened the Dublin Senior Center on
June 20, 1988; and
WHEREAS, the Center was designed to serve as a focal point for
the delivery of programs and services for Senior Citizens; and
WHEREAS, the Center is available for use by the public during
such times that the City is not utilizing the Center for City
sponsored activities; and
WHEREAS, it is necessary to have established Facility Use
Policies and Fee Schedules for use of City facilities; and
~EREAS~ the Facility Use Policy and Fee Schedule for the
Dublin Senior Center have been updated and revised to reflect changes
proposed by Staff, the Senior Center Advisory Committee and the Parks
and Recreation Commission.
NOW THEREFORE, BE IT RESOLVED THAT THE City Council of the City
of Dublin does hereby adopt the Facility Use Policy and Fee Schedule
contained in Exhibit B.
BE IT FURTHER RESOLVED that the provisions enacted in Resolution
No. 38-89 Establishing Policies, Procedures and Rental Rates for the
Use of the Dublin Senior Center be superseded by this resolution.
PASSED, APPROVED AND ADOPTED this llth day of January, 1993.
AYES: Councilmembers Burton, Houston, Howard, Moffatt and
Mayor Snyder
NOES: None
ABSENT: None
The Dublin Senior Center, located at 7437 Larkdale Avenue in Dublin, is
designed to serve as a focal point for the delivery of programs and
services for senior adults. During those times when the Senior Center is
not used for City sponsored programs, it is available for rental by the
community.
The Dublin Senior Center Facility Use Policy establishes
regulations, procedures and fees governing the use of the Center.
rules,
CLASSIFICATIONS OF USERS
Group 1. City of Dublin
Group 2.
Public Agencies (agencies serving the City of Dublin including
Alameda County, Dublin-San Ramon .Services District, Dublin
Unified School District, etc.)
Group 3. Dublin Chamber of Commerce
Group 4.
Community Groups (organized non-profit groups whose membership is
open to the public and whose primary purpose is to serve the
com~_unity)
a) 'Resident (5'1% of membership must reside or own property
within the Dublin City Limits)
b) Non-resident
Group 5.
Private Individual or Groups (groups whose membership is not open
to the public and/or activities such as weddings, receptions,
anniversaries, birthday parties, etc.)
a) Resident (reside or own property within the Dublin City
Limits)
b) Non-resident
Group 6.
Commercial Groups (companies, groups, or individuals whose events
have the primary purpose of generating a profit such as training
seminars, trade shows, auctions, etc.)
a) Resident (company facility must be located within the Dublin
City Limits, or if there is no company facility, person
responsible for event must reside or own property within the
Dublin City Limits)
b) Non-resident
Note: In all classifications, priority will be given to groups either
comprised of senior adults or serving senior adults.
PRIORITY OF USERS
Group I - Reservations accepted up to one calendar year in advance of
requested date of use.
Group 2, Group 3 and Group 4 - Reservations accepted one month in advance
of requested date for weekday use; three months in advance of requested
date for evening and weekend use.
Group 5 and Group 6 - Reservations accepted one month in advance of
requested date for weekday use; two months in advance of requested date
for evening and weekend use.
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RESERVATION PROCEDURE
In order to reserve the Dublin Senior C~nter, a Facility Use
Application must be submitted for approval. Approval take 3-5
working days; you will be notified by mail as to the status of your
application.
Applications must be submitted in person at the Recreation Department
Office, 2nd Floor, Dublin Civic Center, 100 Civic Plaza.
The applicant must be the "user" of the facility. Identification
confirming residence address will be required for those applicants
claiming resident status. For Wedding ReceptionS, resident rate
applies only to the bride, groom or parents of the bride or groom.
Applications are accepted between the hours of 8:30A.M. and 4:30P.M.,
Monday through Friday, holidays excepted.
Applications submitted less than 30 days prior to the date requested
will not be accepted.
CANCELnATIONS
Cancellations must be made in writing by the person listed as
applicant on the Facility Use Application. Refunds will be handled as
follows:
a)
b)
30 days or more prior to function date - forfeit deposit unless
date is rebooked by another user.
Less than 30 days prior to function date - forfeit deposit an
one-half of fees paid.
Occasionally it may be necessary to reschedule, relocate or cancel a
request previ6Usly approved. In this event, the group or individual will
be given as much advance notice as possible.
PAYMENT SCHEDULE
At the time the application is submitted, the security deposit is
required (see Fee Schedule)·
Final payment is due no later than one month (30 days) prior to the
scheduled function date. Please call the Recreation Department at
833-6645 to schedule an appointment.
Payments not received by this thirty (30) day deadline may result in
cancellation of the function and forfeiture of the deposit.
Security deposits will be returned by mail within 30 days of the
function date providing there are no violations of the Facility
Use Policy and/or excessive cleaning or damages to the facility.
Payment can be made by check, money order or cash. Checks or money
orders must be made out to the City of Dublin. If paying by check,
the check must be drawn on the account of the person listed as the
applicant on the Facility Use Application.
HOURS OF USE
The Dublin Senior Center is available for rental during those hours
when it is not scheduled for City sponsored senior activities.
However, the Center must be vacated by iO:00P.M. on Sunday through
Thursday, and 12 Midnight on Friday and Saturday.
The minimum reservation accepted is two hours.
Hours of use must include the amount of time needed for the function,
including set-up and clean-up.
Refunds are not given for hours not used.
Within 30 days of function date, requests for changes in function
hours are subject to availability of staff.
The Center must be vacated by the time specified on the Facility Use
Application.
The Dublin Senior Center is not available for continuous use.
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INSURANCE CERTIFICATE
Applicants shall provide insurance liability information on the City of
Dublin's required form evidencing such coverage. Such certificate shall
provide bodily injury and property damage liability protection at a minimum
limit of $500,000 per occurrence. The certificate of insurance shall
name the City of Dublin, its officers and employees as the additional
insured in conformance with the hold harmless agreement as outlined in the
Facility Use Application, and must specify that the user groups insurance
shall be primary to any insurance carried by the City~ The certificate
shall be properly executed with an original signature of an authorized
agent of the insurance company and is due at the time final payment is
made.
GENERAL REGULATIONS
5.
6.
7.
Groups composed of minors must be supervised by two (2) adults for
each twenty (20) minors at all times while they are using the
facility.
Facility Use Permits cannot be transferred, assigned or sublet.
Transfer of security deposits from one date to another is permitted
if the request is submitted in writing no'later than sixty (60) days
prior to the original date requested.
Decorations must be of flame-retardant material. The use of nails,
tacks or staples is prohibited.
Storage is not available either before or after the event.
Tables and chairs may not be removed from the facility.
Barbecuing and/or use of candles must be approved in advance by the
Fire Dep~rtment (829-2333).
Rice, birdseed, confetti, and like materials may not be thrown
inside or outside the facility.
Tickets may not be sold at the door as an admission charge unless
approved in advance.
GENERAL REGULATIONS (CONTINUED)
10.
11.
12.
13.
14.
Parking is permitted in painted parking stalls only. Vehicles parked
illegally will be cited.
The consumption, serving and/or selling of alcoholic beverages is not
permitted.
Cooking and refrigeration facilities are not available.
An additional 50% will be charged for use of the Center on designated
City holidays pending availability of staff.
SMOKING IS PROHIBITED within the interior of the Center (Resolution
No. 143-89).
w Any request for exception to the policy must be submitted in writing[
to the City Manager, or his designee, no later than one month prior
the date of use requested. The CitV of Dublln reserves the right to~
refuse to grant use of the Dublin Senior Center to any person or group i
if such use is deemed to be contrary to the best interest of the City~
and/or .its residents.
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DUBLIN SENIOR CENTER
FEE SC"HEDULE
GROUP 2 - PUBLIC AGENCIES
Use outside of regular business hours .......... $
Use for the purpose of fundraising ............. $
10 per hour
40 per hour
GROUP 3 - DUBLIN CHAMBER OF COMMERCE
Use outside of regular business hours .......... $
Use for the purpose of fundraising ............. $
10 per hour
40 per hour
GROUP 4 - COMITY GROUPS
Use outside of regular business hours:
Resident .................................. $
Non-Resident .............................. $
Use for the purpose of fundraising:
Resident .................................. $
Non-Resident .............................. $
10 per hour
20 per hour
40 per hour
48 per hour
GROUP 5 - PRIVATE GROUPS OR INDIVIDUALS
Resident ....................................... $
Non-Resident ................................... $
60 per hour
72 per hour
GROUP 6 - COMMwRCIAL GROUPS
Resident ....................................... $ 80 per hour
Non-Resident ................................... $ 96 per hour
SECURITY DEPOSIT
A $100 Security Deposit is due at the time that the application is
submitted. The Security Deposit is refundable provided that there are
no violations of the Facility Use Policy and/or excessive cleaning or
damages to the facility.
Effective 01-11-93