HomeMy WebLinkAboutReso 008-93 Civ Cntr Use & Fee RESOLUTION NO. 8 - 93
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
ESTABLISHING FACILITY USE POLICY AND FEE SCHEDULE
FOR USE OF DUBLIN CIVIC CENTER
WHERFAS, the Dublin Civic Center was occupied by the City of
Dublin in October, 1989; and
WHEREAS, the Center was designed to serve as a the site for the
Administrative Offices for the City of Dublin; and
WHER~S, the Center is enhanced by several
used for a variety of community events; and
areas which can be
WHEREAS, the Center is available for use by the public during
such times that the City is not utilizing the Center for City
sponsored activities; and
WHEREAS, it is necessary to have established Facility Use
Policies and Fee Schedules for use of City facilities; and
WHEREAS, the Facility Use Policy and Fee Schedule for the
Dublin Civic Center have been updated and revised to reflect changes
proposed by Staff and the Parks and Recreation Commission.
NOW THEREFORE, BE IT RESOLVED THAT THE City Council of the City
of Dublin does hereby adopt the Facility Use Policy and Fee Schedule
contained in Exhibit B.
BE IT FURTHER RESOLVED that the provisions enacted in Resolution
No. 131-89 Establishing Policies, Procedures and Rental Rates for the
Use of the Dublin Civic Center be superseded by this resolution.
PASSED, APPROVED AND ADOPTED this llth day of January, 1993.
AYES:
Councilmembers Burton, Houston, Howard, Moffatt and
Mayor Snyder.
NOES: None
ABSENT: None
ATTEST"CI~.ler~k~jC
" DUBLIN CIVIC C E N... E R
· ~,~.""' FAC, XI,LI'I'Y USE' POLICY
~ ~.'
I
The Dublin Civic Center, located at 100 Civic Plaza in Dublin, is the site
of the administrative offices for the City of Dublin. The Civic Center
also contains several areas which can be reserved by the community
including the Council Chambers, the Regional Meeting Room and the outdoor
courtyard and plaza areas.
The Dublin Civic Center Facility Use Policy establishes rules, regulations,
procedures and fees governing the use of the Center.
CLASSIFICATION OF USERS
Group 1. City of Dublin
Group 2.
Public Agencies (agencies serving the City of Dublin including
Alameda County, Dublin-San Ramon Services District, Dublin
Unified School District, etc.)
Croup 3. Dublin Ch~-ber of Commerce
Group 4.
Community Groups (organized non-profit groups whose membership is
open to the public and whose primary purpose is to serve the
commaunity)
a) 'Resident (51% of membership must reside or own property
within the Dublin City Limits)
b) Non-Resident
Group 5.
Private Individuals or Groups (groups whose membership is not
open to the public and/or activities such as weddings,
receptions, anniversaries, birthday parties, etc.)
a)
b)
Resident (reside or own property within the Dublin City
Limits)
Non-Resident
Group 6.
Commercial Groups (companies, groups, or individuals whose events
have the primary purpose of generating a profit such as training
seminars, trade shows, auctions, etc.)
a) Resident (company facility must be located within the Dublin
City Limits, or if there is no company facility, person
responsible for event must reside or own property within the
Dublin City Limits)
b) Non-Resident
PRIORITY OF USERS
Group 1 - Reservations accepted up to one calendar year in advance of
requested date of use.
Group 2, Group 3 and Group 4 - Reservations accepted three months in
advance of requested date for use during business hours; four months in
advance of requested date for evening and weekend use.
Group 5 and Group 6 - Reservations accepted two months in advance of
requested date for use during regular business hours; three months in
advance of requested date for evening and weekend use.
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RESERVATION PROCEDURE
In order to reserve the Dublin Civic Center, a Facility Use
Application must be submitted for approval. Approval takes 3-5
working days; you will be notified by mail as to the status of your
application.
Applications must be submitted in person at the Recreation Department
Office, 2nd Floor, Dublin Civic Center, 100 Civic Plaza.
The applicant must be the "user" of the facility. Identification
confirming residence address will be required for those applicants
claiming resident status. For Wedding Receptions, resident rate
applies only to the bride, groom or parents of the bride and groom.
Applications are accepted between the hours of 8:30A.M. and 4:30P.M.,
Monday through Friday, holidays excepted.
Applications submitted less than ten (10) working days prior to the
date requested will not be accepted.
CANC E n T, AT IONS
Cancellations must be made in writing by the person listed as
applicant on the Facility Use Application. Refunds will be handled as
follows:
a)
b)
30 days or more prior to function date - forfeit deposit unless
date is rebooked by another user. -
Less than 30 days prior to function date - forfeit deposit and
one-half of fees paid.
Occasionally ~t may be necessary to reschedule, relocate or cancel a
request previoUsly approved. In this event, the group or individual will
be given as much advance notice as possible
PAYMENT SCHEDULE
At the time the application is submitted, the security deposit is
required (see Fee Schedule)
Final payment is due no later than one month (30 days) prior to the
scheduled function date. Please call the Recreation Department at
833-6645 to schedule an appointment
Payments not received by this thirty day deadline may result in
cancellation of the function and forfeiture of the deposit.
Security deposits will be returned by mail within 30 days of the
function date providing there are no violations of the Facility Use
Policy and/or excessive cleaning or damages to the facility.
Payments can be made by check, money order or cash. Checks or money
orders must be made payable to the City of Dublin. If paying by
check, the check must be drawn on the account of the person listed as
applicant on the Facility Use Application.
HOURS OF USE
The Dublin Civic Center is available for 'rental Sunday through
Thursday from 8:00A.M. to iO:00P.M., and Friday and Saturday from
8:00A.M. to 12 Midnight.
The minimum reservation accepted will be for two hours.
Hours of use must include the amount of time needed for the function,
setup and cleanup, including any time needed by the caterer, band,
florist, coordinator, etc.
Refunds are not given for hours not used.
Within 10 working days of function date, requests for changes in
function hours are subject to availability of staff.
The Center must be vacated by the time specified on the Facility Use
Application.
The Dublin Civic Center is not available for continuous use.
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INSURANCE CERTIFICATE
Applicants shall provide insurance liability information on the City of
Dublin's required form evidencing such coverage. Such certificates shall
provide bodily injury and property damage liability protection at a minimum
limit of $500,000 per occurrence. If alcohol is to be sold, liquor
liability is required. The certificate of insurance shall name the City of
Dublin, its officers and employees as the additional insured in conformance
with the hold harmless agreement as outlined in the Facility Use
Application, and must specify that the user groups insurance shall be
primary to any insurance carried by the City. The certificate shall be
properly executed with an original signature of an authorized agent of the
insurance company and is due at the time final payment is made.
ALCOHOLIC BEVERAGES
Requests to sell alcohol must be submitted in writing to Dublin
Polices Services, 100 Civic Plaza, Dublin, CA 94568.
If permission is granted, Applicants must obtain the appropriate
permits or licenses from the Alcoholic Beverage Control Board,
(639-0628). Evidence of approval is due at the time final payment is
made.
GENERAL REGULATIONSAND INFORMATION
1. The Administrative Offices of the City of Dublin are located in the
Dublin Civic Center. Consequently, requests for use that impact the
day-to-day operation of the City will not be granted.
2. Cooking ~acilities are not available. Only light refreshments or
catered m~als may be Served. Food and/or beverages are not permitted
in the Council Chambers.
3. Groups composed of minors must be supervised by two (2) adults for
each twenty (20) minors at all times while they are using the
facility.
4. Facility Use Permits cannot be transferred, assigned or sublet.
5. Transfer of security deposits from one date to another is permitted if
the request is submitted in writing no later than sixty (60) days
prior to the original date requested. (This will only be allowed one
time).
6. Decorations must be of flame retardant material· The use of nails,
tacks or staples is prohibited.
7. Storage is not available either before or after the event.
8. Tables and chairs may not be removed from the facility.
9. Rice, birdseed, confetti, and like materials may not be thrown inside
or outside the facility.
10. Tickets may not be sold at the door as an admission charge unless
approved in advance.
11. Parking is permitted in designated parking areas only.
Vehicles parked illegally will be cited.
12. An additional 50% will be charged for use of the Civic Center on
designated City holidays pending availability of staff.
13. SMOKING IS PROHIBITED within the interior'of the Civic Center
(Resolution No. 143-89).
IAny rec~]est for exception to the Policy must be submitted in writing to j
~tt~ City Manager, or his designee, no later than one month prior to the=
~date of use requested. The City of Dublin reserves the right to refuse~
to grant use of the Dublin Civic Center to any person or group if such j
- .
use is deemed to be contrary to the best interest of the City aM/or its~
~ residents'
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DUBLIN CIVIC CENTER
FEE SCHEDULE
GROUP 2 - PUBLIC AGENCIES
Use during regular business hours .............. no fee
Use outside of regular business hours .......... $ 20 per hour
Use for the purpose of fundraising ............. $ 40 per hour
GROUP 3 - DUBLIN CP~MBER OF COMMERCE
Use during regular business hours .............. no fee
Use outside of regular business hours .......... $ 20 per hour
Use for the purpose of fundraising ............. $ 40 per hour
~GROUP 4 -COMITY GROUPS
Use during regular business hours:
Resident .................................. no fee
Non-Resident .............................. $ 10 per hour
Use outside of regular business hours:
Resident .................................. $ 20 per hour
Non-Resident .............................. $ 30 per hour
Use for the purpose of fundraising:
Resident .................................. $ 40 per hour
Non-Resident .............................. $ 48 per hour
GROUP 5 - PRIVATE GROUPS OR INDIVIDUALS
Resident ....................................... $ 60 per hour
Non-Resident ................................... $ 72 per hour
GROUP 6 - COMMR~CIAL GROUPS
Resident ....................................... $ 80 per hour
Non-Resident ................................... $ 96 per hour
A 20% reduction in fees will be given when beth the Regional Meeting
Room and the Council Chambers are utilized simultaneously. Use of the
Lobby is included with use of either the Regional Meeting Room or the
Council Chambers for uses scheduled outside of the City's regular
business hours (Monday through Friday, 8:00 a.m. to 5:00 p.m.).
SECURITY DEPOSIT
A $200 Security Deposit is due at the time that the application is
submitted. The Security Deposit is refundable provided that there are
no violations of the Facility Use Policy and/or excessive cleaning or
damages to the facility.
PLAZA & COURTYARD
For groups wishing to use on/ythe Plaza or the Courtyard, a $100
Security Deposit and a Certificate of Liability Insurance are
required. Additionally a $20 per hour Attendant Fee will be assessed
to Courtyard users.
Effective 01-11-93