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HomeMy WebLinkAbout02-24-2014 Approved P&CS Minutes-Special Mtg PARKS AND COMMUNITY SERVICES COMMISSION SPECIAL MEETING Minutes CITY OF DUBLIN February 24, 2014 The February 24, 2014 Regular Meeting of the Parks and Community Services Commission was called to order at 7:01 PM at the Dublin Civic Center, Dublin, California, by Chair Totaro. PLEDGE OF ALLEGIANCE Chair Totaro led the Pledge of Allegiance. ROLL CALL Commissioners (Cm.) Present: Ballesteros, Boboc, Elias, Mack, Sung, Totaro Commissioner Absent: None Special Note: None ORAL COMMUNICATIONS 3.1 BRIEF INFORMATIONAL ONLY REPORTS FROM THE SENIOR CENTER AND YOUTH ADVISORY COMMITTEES Senior Center Advisory Committee Senior Center Advisory Committee Member Ms. Ramona Krausnick reported that the Advisory Committee held their annual election of officers during their February 6, 2014 meeting; Ms. Faye Guarienti was elected as Chairperson and Ms. Krausnick was elected as Vice Chairperson. Ms. Krausnick reported that the 2013 Fall Quarterly Report was presented to the Advisory Committee and showed an increase in programs, activities and total attendance compared to fall 2012. Ms. Krausnick reported on the special events held during the fall quarter-The Senior Information and Resource Fair, the Hometown Heroes event, and the third annual Holiday Craft Boutique. Ms. Krausnick reported that Advisory Committee Members Ms. Guarienti and Ms. Bonetti volunteered to work on the Car Show Subcommittee. Ms. Krausnick informed the Commissioners the Senior Center will be holding a St. Patrick's Day Luncheon on March 13, 2014. Ms. Krausnick reported the Advisory Committee also reviewed the information on the "Live Healthy Dublin Step 2 It" challenge. Youth Advisory Committee Cm. Sung reported that the Youth Advisory Committee received presentations from Dublin High School organizations and clubs for the Youth Mini Grant program at the last meeting. Cm. Sung reported the Tri-Valley Teen Job Fair will be held on March 1, 2014 at the Pleasanton Senior Center. 3.2 PUBLIC COMMENTS—None APPROVAL OF MINUTES 4.1 December 16, 2013 On a motion by Vice Chair Mack, seconded by Cm. Boboc, and by a vote of 5-0-1 the Commission voted to approve the minutes of December 16, 2013, as presented. Cm. Elias abstained from the vote due to his absence during the December 16, 2013 meeting. WRITTEN COMMUNICATIONS— None P&CSC Minutes—February 24, 2014—Page 2 of 5 PUBLIC HEARING — None UNFINISHED BUSINESS— None NEW BUSINESS 8.1 Election of Officers Ms. Micki Cronin, Assistant Director of Parks and Community Services, presented the specifics of the item as outlined in the Staff Report. Chair Totaro opened the floor to nominations for Chairperson. Cm. Elias nominated Chair Totaro. Vice Chair Mack seconded the nomination. By a vote of 6-0-0 the Commission unanimously voted to elect Chair Totaro as Chairperson for a second consecutive term. Chair Totaro opened the floor to nominations for Vice Chairperson. Cm. Elias nominated Vice Chair Mack. Cm. Ballesteros seconded the nomination. By a vote of 6-0-0 the Commission unanimously voted to elect Vice Chair Mack as Vice Chairperson for a second consecutive term. 8.2 Committee Appointments On a motion by Cm. Ballesteros, seconded by Cm. Boboc, and by a vote of 6-0-0 the Commission made the following Committee Appointments: Senior Center Advisory Committee Representative: Connie Mack Alternate: Robert Boboc Youth Advisory Committee Representative: Vivian Sung Alternate: Mona Lisa Ballesteros Youth Sports Liaison Committee Representative: Robert Boboc Alternate: Mona Lisa Ballesteros Special Events Logistics Committee Representative: Alan Elias Alternate: Mona Lisa Ballesteros 8.3 Fall 2013 Quarterly Report Ms. Micki Cronin, Assistant Director of Parks and Community Services, presented the specifics of the item as outlined in the Staff Report. Cm. Ballesteros asked if the "No School Day" camps will be available at Fallon Sports Park or the new Emerald Glen Recreation and Aquatic Complex. Ms. Cronin stated the program is new and has low participation at this time. Therefore, it is unknown if it will be offered at various locations in the future. Cm. Ballesteros asked where the camp is currently held at the Shannon Community Center. Ms. Cronin stated that depending on the weather and attendance they may be outside, at Shannon Park, or use one of the rooms inside the Shannon Community Center. P&CSC Minutes—February 24,2014—Page 3 of 5 Cm. Ballesteros commented on the continued success of the After School Recreation and Student Union programs. Cm. Ballesteros asked how long Staff will allow a Senior Center activity to run without an increase in attendance before it is decided the activity should be cancelled or modified. Ms. Cronin stated that there is no set standard but an activity will typically be held for a couple seasons in order to offer the class at different times of the year, and possibly different times of the day and week. It also depends on the availability of the instructor and the availability of the space in the City's facilities. Cm. Boboc asked if the non-senior classes having low participation are also held for a few sessions before deciding to not offer the class. Ms. Cronin gave an example of how a class might have higher participation during one session but lower participation in other sessions. Ms. Cronin further explained that if a participation pattern is determined, the class may be dropped in the session(s) with the lower participation. Vice Chair Mack commented on the large amount of non-residents who attend the Dublin Senior Center because they enjoy the Center and the programs offered. Cm. Elias commented on the cancellation rate of recreation classes and asked about the progress of maintaining or increasing the classes that are successful and dropping the classes that are not successful. Ms. Cronin stated that Staff is making great progress. Summer 2013 had an increase in enrollment by offering less variety but more historically successful classes and camps. Staff is continuing to evaluate classes strategically on the time a class is offered and the location the class is held. Cm. Elias asked what causes the food distribution to continually increase at the Senior Center. Ms. Cronin stated the food items have a maximum criterion for how many pieces can be taken by a customer. Any remaining items are given away and those customers receiving the extra items are included in the distribution total. Cm. Sung commented that she was happy to see the After School Recreation and Student Union programs flourishing. Cm. Sung asked if the ballroom dance classes held at the Senior Center are open for all ages. Vice Chair Mack answered that she believes the class is open to anyone interested in dancing. There are also different styles of dance classes offered that all are welcome to attend. Chair Totaro commented that registration for the recreational classes appears to be strong. Chair Totaro inquired about what will be moving into the building next to Starbucks on the corner of Amador Valley Boulevard and Village Parkway and if it will be used by the City. Ms. Cronin was unaware of the entity moving into the building. Chair Totaro asked if there is any concern at the Senior Center regarding the steady increase in the number of participants in relation to the stagnant number of volunteers. Ms. Cronin stated there is an abundance of volunteers performing a variety of jobs and it is not a concern at this time. P&CSC Minutes—February 24,2014—Page 4 of 5 8.4 Live Healthy Dublin"Step 2 It Challenge" Mr. Frank Luna, Recreation Supervisor, presented the specifics of the item as outlined in the Staff Report. Cm. Sung asked about changing the sizes of competing teams. Mr. Luna stated the team sizes are smaller this year in an effort to make the teams more balanced and fair. Cm. Sung asked if there were issues with team age differences. Mr. Luna stated there have been no complaints about the age differences. Vice Chair Mack asked how many teams are registered for the "Step 2 it Challenge" so far. Mr. Luna stated currently 26 teams and 116 participants were registered. Cm. Ballesteros asked if participants who own a Fit-Bit, or a similar device, still need the pedometer for the "Step 2 It Challenge." Mr. Luna stated the pedometer is included in the registration fee but it is not needed. The pedometer is provided as a motivational tool. Cm. Ballesteros also asked if Staff would consider adding the Fit-Bit application to the program if the program is successful. Ms. Cronin commented that the "Step 2 It Challenge" software may not be able to be combined with the Fit-Bit application, but that she would mention the suggestion to the software vendor. Chair Totaro asked if a report was given to the Commission in 2013 after the Live Healthy Dublin program ended. Ms. Cronin could not recall if a report was given to the Commission. Ms. Cronin stated positive feedback was received overall in the post program surveys. Participants were pleased with the competition piece, motivation techniques, website features and interactive pieces. Mr. Luna commented that participants also enjoyed the social aspect of the program. OTHER BUSINESS 9.1 BRIEF INFORMATION ONLY REPORTS FROM PARKS&COMMUNITY SERVICES COMMISSIONERS AND/OR STAFF Cm. Ballesteros reported that she attended the City Branding meeting and was a panelist on the Emerald Glen Recreation and Aquatic Complex Public Art Selection Committee. Cm. Boboc asked if the coyote decoys on the Dublin Sports Grounds are helping deter the geese from the grounds. Ms. Cronin stated they are and that Staff is also using dogs in conjunction with the decoys and are still working on preventing the geese from congregating on the fields. Vice Chair Mack reported she attended the City Branding meeting, the Volunteer Recognition event, and the City Council meeting of Tuesday, February 18, 2014. Vice Chair Mack stated there was heavy discussion regarding cricket fields during the Fallon Sports Park Phase II item at the City Council meeting. Ms. Cronin added that the main topics discussed in Phase II were a 90 foot baseball field, bocce ball courts, additional restrooms, additional soccer fields and a multi-use building. A cricket field was in the Master Plan for Phase II, but the plan is moving forward without the cricket field. Therefore, City Council directed Staff to look into alternate potential sites for cricket fields. Chair Totaro asked for more information regarding the multi-use building being considered at Fallon Sports Park. Ms. Cronin stated the multi-use building is an alternate at this time and will be considered depending on available funding. Chair Totaro further asked if the addition of the building was being driven by the Dublin United Soccer League. Ms. Cronin stated the building would be a multi-use space that will be needed for City of Dublin programs and as a rentable space to the public. Ms. Cronin added that additional lighting for the new soccer fields is also an alternate option at this time. P&CSC Minutes — February 24, 2014 — Page 5 of 5 Chair Totaro asked if any complaints have been received, or are expected, from the neighboring residents regarding the additional lighting. Ms. Cronin stated the lighting would be within the design parameters stated in the California Environmental Quality Act Initial Study completed for the project. Cm. Elias commented that he is pleased Fallon Sports Park Phase II is moving forward. He asked about the progress of the funding for Phase II. Ms. Cronin stated most of the funding is available which is why the additional alternate options are in place. Cm. Elias reported that he attended the Special Event Logistics Committee meeting regarding the upcoming St. Patrick's Day Festival and the Shamrock 5K Fun Run. Cm. Elias mentioned that he met the new Parks and Community Services Recreation Coordinator responsible for the City's recreational special events, Greg von Schottenstein. Chair Totaro asked when the temporary fencing would be removed from the Public Safety Complex. Ms. Cronin stated she was not sure and would look into the matter. Ms. Cronin provided program and project updates. ADJOURNMENT Being no further business, the meeting adjourned at 7:57 PM. Respectfully submitted, Jennifer K (` nsky Senior Office Assistant APPROVED: Chairperson