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HomeMy WebLinkAbout4 DRAFT Minutes from 01-09-2014 HERITAGE AND CULTURAL ARTS COMMISSION REGULAR MEETING Draft Minutes CITY OF DUBLIN January 9, 2014 The January 9, 2014 Regular Meeting of the Heritage and Cultural Arts Commission was called to order at 7:02 PM at the Dublin Civic Center, Dublin, California, by Chair Vanderpool. PLEDGE OF ALLEGIANCE Chair Vanderpool led the Pledge of Allegiance. ROLL CALL Commissioners (Cm.) Present: Carr, Deets, Iharosi, Minniear, Tutino,Vanderpool Commissioner Absent: King ORAL COMMUNICATIONS 3.1 PUBLIC COMMENTS Rich Guarienti, Dublin resident and Heritage Park and Museum Volunteer, commented on the January 9, 2014, Valley Times article about Old St. Raymond's Church at the Heritage Park and Museum. He suggested offering regularly scheduled tours of the Kolb House. APPROVAL OF MINUTES 4.1 December 12, 2013 On a motion by Cm. Tutino, seconded by Cm. Minniear, and by a vote of 4-0-2, with Chair Vanderpool and Cm. Deets abstaining and Cm. King absent, the Commission voted to approve the minutes of December 12, 2013, as presented. Chair Vanderpool and Cm. Deets abstained from the vote as they were absent during the December 12, 2013 meeting. WRITTEN COMMUNICATIONS—None PUBLIC HEARING—None UNFINISHED BUSINESS—None NEW BUSINESS 8.1 Election of Officers Mr. Paul McCreary, Parks and Community Services Director, presented the specifics of the item as outlined in the Staff Report. Chairperson Vanderpool opened the floor to nominations for Chairperson. Vice Chair Carr nominated Cm. Deets as Chairperson. By a vote of 6-0-0 with Cm. King absent, the Commission voted to elect Cm. Deets as Chairperson. Cm. Vanderpool opened the floor to nominations for Vice Chairperson. Chair Deets nominated Cm. Iharosi as Vice Chairperson. By a vote of 6-0-0 with Cm. King absent, the Commission voted to elect Cm. Iharosi as Vice Chairperson. H&CAC Draft Minutes—January 9,2014—Page 2 of 4 8.2 Fall Quarterly Report Mr. Paul McCreary, Parks and Community Services Director, presented the specifics of the item as outlined in the Staff Report. Cm. Vanderpool asked if the Heritage Park and Museum school tours are only for Dublin Unified School District schools. Mr. McCreary stated school tours can be arranged for any interested school, public or private. Cm. Vanderpool asked how the schools are informed about the Heritage Park and Museum tours. Mr. McCreary stated the tours are promoted directly to the Dublin Unified School District schools as well as Valley Christian School and Quarry Lane School. Cm. Tutino stated that as a former 3rd grade teacher, all the Dublin Unified School District schools are aware and take advantage of the Heritage Park and Museum tour programs. However, Dougherty Elementary no longer participates due to field trip requirements which led to funding issues. Cm. Tutino asked if the Kolb House is part of the Heritage Park and Museum 3rd grade tour. Mr. McCreary stated the Kolb House is included as part of the 4th grade tour. Cm. Tutino commented that she appreciated being given the names of the lead Museum Volunteers so the Commission knows who is leading the different volunteer efforts and programs. Cm. Tutino asked if it was possible to prepare an informational pamphlet for the Walking Tour so teachers can extend the tour on their own after the organized portion of the tour. Rich Gaurienti, Heritage Park and Museum Volunteer, handed Cm. Tutino an informational pamphlet for the walking tours. Mr. McCreary stated the Lead Volunteers have been very helpful to Elizabeth Isles, Heritage Center Director. Cm. Tutino suggested submitting Heritage Park and Museum photos to Diablo Magazine for publicity to promote the facility as a wedding venue. Mr. McCreary stated there are free websites available to register City of Dublin Facilities as alternate options. Cm Tutino further asked if Diablo Magazine would charge the City for a venue publicity photo. Mr. McCreary stated Diablo Magazine would most likely charge for a special section photo in their magazine. Cm. Minniear asked if the Public Art Selection Committee meeting is a public meeting. Mr. McCreary stated the meeting is open to the public. Cm. Minniear stated the "Dubliner" is still not working properly. Mr. McCreary stated the light issue is still in the process of being repaired, however one light is now working. Cm. Minniear asked if the increase in St. Raymond's Church rentals was primarily due to the church group renting the Church for their congregation services. Mr. McCreary stated the church group rentals is the main reason for the increased in St. Raymond's Church rentals. Cm. Tutino asked if is typical to have only 25 people in attendance at the Holiday Concerts. Mr. McCreary stated the Holiday Concerts have had an attendance of 60-70 in the past. H&CAC Draft Minutes—January 9, 2014—Page 3 of 4 Mr. Guarienti, informed the Commission about the progress being made on the Walking Tour and invited the Commission to take the tour. Cm. Tutino stated she likes Mr. Guarienti's ideas for expanding the educational aspect of the Walking Tour. Cm. Minniear stated he enjoyed the Walking Tour. He suggested offering the tour to the Senior Center and Dublin schools. Cm. Tutino asked if there is a map available that shows were all the historical points of interest and monuments are located. Mr. Guarienti showed the Commissioners documents containing more in-depth information on the historical points. Cm. Carr asked if the historical information documents could go on the City website so the public has access to the information. Mr. McCreary stated the documents could be incorporated in the Geographical Information System on the website. Cm. Minniear stated Mr. Guarienti gave a walking tour in the eastern part of Dublin for Naval Hospital Shoemaker. Chair Deets asked if Intern Riza Szollos's webpage will be part of the City of Dublin website. Mr. McCreary stated Ms. Szollos's webpage will be accessible from the City's website. OTHER BUSINESS 9.1 BRIEF INFORMATION ONLY REPORTS FROM HERITAGE & CULTURAL ARTS COMMISSIONERS AND/OR STAFF Cm. Vanderpool stated she attended the Holiday Tea. She suggested using cloth napkins instead of paper napkins. She further mentioned she noticed dry rot on the front steps to the Old Murray School House. Mr. McCreary stated he will look into the matter as the steps were scheduled to be replaced. Mr. McCreary stated City Council approved the partnership with Camp Parks to move forward with the "Dublin Military History Center". There will be a meeting to go over the next steps and the operational agreement. The City Manager was authorized to approve a contract with a consultant to develop an exhibition plan and a cost estimate. Cm. Minniear stated Camp Parks will be moving forward with moving the historic Camp Parks entrance sign to the new main gate location. Mr. McCreary stated Camp Parks needs to find funding before they can move the sign. Mr. McCreary stated he will find out if the City is invited to attend the meeting regarding the historic Camp Parks sign. Cm. Minniear further stated he wanted to engage Dublin citizens and the public to help make this project happen. Mr. McCreary provided program and project updates. Chair Deets asked if the calendar of events could be emailed to the Commissioners. Mr. McCreary stated he would email the calendar of events to the commissioners. Cm. Minniear asked what the process is to clean the historical monuments and plaques. Mr. McCreary stated he will look into the matter and report back to the Commission. H&CAC Draft Minutes—January 9, 2014—Page 4 of 4 Cm. Tutino asked if the Public Art pieces have a record of the history of the art piece. Mr. McCreary stated there are files on many of the art pieces, but not all of them. A complete log of the Public Art pieces is in progress. Cm. Minniear suggested adding the Public Art log to the City website. Mr. McCreary passed out flyers for a new writing project, "Dublin Crush". Cm. Minniear stated the University of Alaska has love letters from a soldier stationed at Camp Parks. ADJOURNMENT Being no further business, the meeting adjourned at 8:02 PM. Respectfully submitted, Jennifer Kransky Senior Office Assistant APPROVED: Chairperson