HomeMy WebLinkAboutReso 093-93 Write-offAcctRecRESOLUTION NO. 93 - 93
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
Establishing Procedures For Write-Off of
Uncollectible Accounts Receivable
WHEREAS, it is prudent for the City to have established procedures to
purge stale accounts receivable items from the financial records; and
WHEREAS, in accordance with financial policies it shall be the intent
of the City to undertake reasonable efforts to secure payment of
outstanding debts; and
WHEREAS, accounts may become uncollectible due to circumstances such
as, but not limited to: the statute of limitations for a legal proceeding
has been exceeded; bankruptcy has been filed; the City is unsuccessful in
locating the debtor; the cost of collection exceeds the amount owed, etc.;
and
WHEREAS, to reduce the potential number of accounts which become
uncollectible, the City Council has authorized the use of a collection
agency;
WHEREAS, it is desirous to have procedures, which allow City Staff to
administratively dispose of accounts, which are less than $500; and
WHEREAS, City Council approval would be required for all amounts over
$500, which are proposed to be written off.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin
does hereby adopt the following procedures for the handling of accounts
receivable which are deemed by City Staff to be uncollectible:
PROCEDURE
These procedures establish the approval required to write - off
uncollectible accounts from the City's financial records. A reasonable
effort shall be made by the City to obtain payment prior to writing off
past due amounts. City Staff shall maintain records of such efforts.
1. Individual accounts of $200 and less may be written off upon approval
of the Assistant City Manager/Administrative Services Director.
2. Individual accounts of more than $200 and less than $500, may be
written off based upon the recommendation of the Assistant City Manager/
Administrative Services Director, and with the approval of the City
Manager.
3. Individual accounts over $500 may be written off based upon the
recommendation of Staff and with the approval of the City Council.
PASSED, APPROVED AND ADOPTED this 26th day of July, 1993.
AYES:
Councilmembers Burton, Houston, Howard, Moffatt, and
Mayor Snyder
NOES: None
ABSENT: None
ATTEST: