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HomeMy WebLinkAboutItem 8.3 Memorial Options Sgt Smithor 19 82 /ii � 111 DATE: TO: STAFF REPORT CITY COUNCIL April 1, 2014 Honorable Mayor and City Councilmembers CITY CLERK File #150 -85 FROM: Christopher L. Foss, Acting City Manager ('1/4 " SUBJECT: Public Safety Memorial Options for BART Police Officer Sergeant Tom Smith Prepared by Roger Bradley, Assistant to the City Manager EXECUTIVE SUMMARY: The City Council will consider memorial options for BART Police Officer Sergeant Tom Smith. FINANCIAL IMPACT: Depending on the City Council's preference in memorializing Sergeant Tom Smith, additional resources may be required. However, most options can be accomplished with resources already allocated. RECOMMENDATION: Staff recommends that the City Council, by motion, provide Staff with direction on memorial options for fallen BART Public Safety Officer Sergeant Tom Smith. Submitted By-' Assistant to the City Manager DESCRIPTION: \ Reviewed By Acting Assistant City Manager On January 21, 2014, Sergeant Tom Smith of the Bay Area Rapid Transit District (BART) Police Department tragically lost his life in the line of duty within the City of Dublin. At the request of the Mayor at a recent City Council meeting, Staff is presenting options for memorializing Sergeant Smith for his service. Staff has reviewed the Public Safety Memorial policy adopted by City Council in 2003 (Attachment 1 — policy as adopted by the City Council; Attachment 2 — policy Staff Report; and Attachment 3 — City Council Meeting Minutes). This policy allows for memorial recognition on the City's existing Fallen Public Safety Memorial at the Dublin Civic Center. As adopted, the policy precludes the addition of names of fallen public safety personnel from agencies other than those sponsored by the City of Dublin (Section 1). Further, the policy lists that additions to the memorial would be approved by the City Council upon request by the affected Public Safety Page 1 of 2 ITEM NO. 8.3 Agency (Section I I.C.1). To date, Staff has not received a request from BART or its Police Department. Staff has been advised by Dublin Police Services that BART will memorialize Sergeant Smith's sacrifice at an appropriate point in the future. It is expected that Sergeant Tom Smith will be memorialized at the following sites: National Law Enforcement Memorial - http: / /www.nleomf.org California Peace Officer's Memorial - http: / /www.camemorial.org Alameda County Peace Officers Memorial - Located at the Lone Tree Cemetery in unincorporated Hayward off Fairview. The memorial does not have a web site at this time. Should the City Council wish to proceed with adding Sergeant Smith's name to the Public Safety Memorial, Staff would recommend that the City Council reactivate the Public Safety Memorial Committee that was formed to develop the current policy to solicit feedback from the City's public safety personnel to determine their perspective on adding outside agencies to the memorial. The prior Committee consisted of representatives from Dublin Police Services, Alameda County Fire, the City Manager's Office, and a City Council representative. Staff believes that it would be important to receive feedback, in particular, from the City's public safety personnel as there may be differing perspectives regarding changes to the line of duty death protocol. While Staff was deeply saddened to learn of the passing and tragic death of Sergeant Smith, adding him to the Fallen Public Safety Memorial without having an in -depth conversation with the City's public safety units may cause conflict where there need be none. Should the City Council desire to proceed with memorial recognition, without changing the current City policy, below are some ideas that the City Council could consider to memorialize Sergeant Smith's sacrifice. In particular, the City Council could consider providing recognition through the: • Designation of a street in his memory (ex. John Monego Court) if a street becomes available. • Designation of a landscaped area at a City facility in his name. • Designation of a dog park in his name, as he was a K9 dog handler. • Designation of a Library room in his name. • Designation of a fountain, square or other public space as a memorial location. • Creation of a Dublin Pride Week project to add a garden, grove of trees, or other such location to a City park or facility, if one can be identified, to be named in memory of Sergeant Smith. If the City Council should decide that a formal memorial option is not appropriate at this time, Staff would recommend that the City Council consider adjourning City Council meetings in his name for a specified period of time in remembrance of Sergeant Smith's sacrifice. NOTICING REQUIREMENTS /PUBLIC OUTREACH: None. ATTACHMENTS: 1. City of Dublin Administrative Policy 13 -2003 — Public Safety Line of Duty Death Protocol 2. Staff Report — March 4, 2003 3. City Council Meeting Minutes — March 4, 2003 Page 2 of 2 ADMINISTRATIVE POLICIES SUBJECT PUBLIC SAFETY LINE OF DUTY I. POLICY It shall be the policy of the City of Dublin to: NUMBER AP- 13 -2003 REVISION APPROVED BY Richard C. Ambrose Page 1 of 2 SUPERSEDES EFFECTIVE DATE March 5, 2003 Provide a standard for fire and police services to utilize while coordinating City- sponsored line of duty death recognition memorials and ceremonies. II. RESPONSIBILITIES A. As soon as possible following a line of duty death, the City Manager or his/her designee shall appoint a liaison from the City Manager's Office to work directly with the Fire or Police Department regarding City involvement in line of duty death activities. The City Manager liaison will: 1. Ensure proper notification of City elected officials and staff. 2. Coordinate the issuance of proper news releases with the involved public safety department. 3. Provide appropriate notification to elected city officials and staff relating to funeral arrangements and the City's involvement. B. Departmental Memorial Recognition 1. A police services memorial recognition plaque will be located in the Dublin Police Services building. The plaque will display the names of fallen police officers from the. City of Dublin and will be located in the lobby area where individuals entering the police services building can easily view it. 2. A fire department memorial recognition plaque will be located in each Dublin Fire Station. The plaque will display the names of fallen firefighters from the City of Dublin and will be located in the public entrance area of the fire station that is easily viewed by individuals entering the fire station. C. City of Dublin Fallen Public Safety Memorial 1. A City of Dublin Fallen Public Safety Memorial will be prominently displayed at (location TBD). The names of fallen police officers and firefighters will be displayed on the memorial. Upon request by the public safety agency, the City Council will approve the inclusion of the names on the memorial. 2. The City of Dublin, in coordination with the appropriate public safety agencies, will sponsor a ceremony adding the names of fallen police officers or firefighters to the City memorial. Family members will be contacted regarding the ceremony components and options that may be included. The family will determine if a ceremony will take place and which options from the list below will be utilized. a. Honor Guard: Two individuals from the appropriate honor guard shall stand at parade rest on each side of the memorial for the duration of the ceremony. As the family steps up to view the memorial, the honor guard members will come to full attention until the family steps away from the memorial. b. Uniformed Members Attending the Ceremony: Department personnel attending the ceremony shall wear an approved Class A uniform with cap. Department personnel shall arrive 15 minutes early to receive instructions from the designated department liaison. c. Speakers: A variety of speakers may be used for the ceremony. Speakers.may include City of Dublin Mayor and/or elected officials, city staff, public safety staff, Fire Chief, Police Chief, family members or friends. d. Police or Fire Department Presentation: The Police Chief or Fire Chief will make a presentation to a family member from the department. e. Taps: Military taps may be played by one bugler at the ceremony. Should this option be exercised, the location should be approximately 50 -75 feet away from the ceremony. f. Last Alarm: A traditional bell ringing ceremony at the end of the ceremony signifying the firefighter's last alarm. g. Concluding Salute: At the conclusion of the ceremony, all uniformed personnel will receive the "Order Arms" command, salute and stand at attention until all family and friends leave the ceremony area. Personnel will receive the "dismissed" command and will leave the ceremony. NUMBER CITY OF DUBLIN ADMINISTRATIVE POLICIES Page 2 of 2 AP -13 -2003 b. Uniformed Members Attending the Ceremony: Department personnel attending the ceremony shall wear an approved Class A uniform with cap. Department personnel shall arrive 15 minutes early to receive instructions from the designated department liaison. c. Speakers: A variety of speakers may be used for the ceremony. Speakers.may include City of Dublin Mayor and/or elected officials, city staff, public safety staff, Fire Chief, Police Chief, family members or friends. d. Police or Fire Department Presentation: The Police Chief or Fire Chief will make a presentation to a family member from the department. e. Taps: Military taps may be played by one bugler at the ceremony. Should this option be exercised, the location should be approximately 50 -75 feet away from the ceremony. f. Last Alarm: A traditional bell ringing ceremony at the end of the ceremony signifying the firefighter's last alarm. g. Concluding Salute: At the conclusion of the ceremony, all uniformed personnel will receive the "Order Arms" command, salute and stand at attention until all family and friends leave the ceremony area. Personnel will receive the "dismissed" command and will leave the ceremony. CITY CLERK File # 1:161[71� _[Ald AGENDA STATEMENT CITY COUNCIL MEETING DATE: March 4, 2003 SUBJECT: Proposed Public Safety Line of Duty Death Protocol and Public Safety Memorial Alternatives Report Prepared by: Joni Pattillo, Assistant City Manager ATTACHMENTS: 1) Proposed Public Safety Line of Duty Death Protocol 2) Proposed Public Safety Memorial Plaque 3) Proposed Public Safety Memorial Statue 4) Proposed location for the Proposed Public Safety Memorial RECOMMENDATION: 1) Review and Comment on the Proposed Public Safety Line of Duty Death Protocol 2) Select one of the Public Safety Memorial Alternatives, or provide Staff with additional direction on the development of a Public Safety Memorial FINANCIAL STATEMENT: A future budget allocation from the General Fund will be required in the range of $ 5,000 to $ 15,000. The final amount required will be dependant on City Council's selection of a Public Safety Memorial. DESCRIPTION: At its regularly scheduled meeting on November 19, 2002, City Council directed Staff to form a Public Safety Memorial Committee to be comprised of representatives from the City Council, City Manager's Office, Dublin Police Services and the Alameda County Fire Department. The Public Safety Memorial Committee was charged with developing a proposed Public Safety Line of Duty Death Protocol (Attachment 1), along with investigating and developing alternatives for a Public Safety Memorial. Over the past several months, the Public Safety Memorial Committee has been working to complete the tasks assigned by City Council, and this report is the result of those meetings. Two guiding principles were used in developing the proposed Public Safety Line of Duty Protocol: Provision of a standard for fire and police services to be used in coordinating City- sponsored line of duty death recognition memorials and ceremonies. Honoring of requests by family members of the deceased regarding line of duty death recognition and ceremonies. --------------------------------------------------------------- COPIES TO: ITEM NO. A446 Mcc- forms /agdastmt.doc 1 ,,6 It was the intent of the Committee to clearly identify the roles and responsibilities of Elected Officials and City Administration to avoid any confusion during such a highly emotional event of losing a Public Safety Officer in the line of duty. The key highlights of the proposed Public Safety Line of Duty Death Protocol are as follows: I. Identification of the responsibilities related to notification when a Public Safety Officer has fallen in the line of duty. H. Two Tiered Approach to Memorial Recognition A. Either a Police or Fire Plaque would be placed at the appropriate location (Dublin Police Services or Fire Station) to recognize the individual fallen Public Safety Officer at their respective duty station. Currently, there is a memorial that recognizes fallen Police Officer John Monego at the Dublin Police Services and another memorial that has been placed at Fire Station 16 that recognizes fallen Fire Fighter Sekou Turner. B. Placement of a Public Safety Memorial recognizing both fallen Police Officers and Fire Fighters would be placed in a location where there is more public access to view and reflect upon the Public Safety Memorial. III. Long -Term Recognition provides for the naming of a public street when available for a fallen Public Safety Officer, with the concurrence of the deceased Officer's family members. The second task of the Committee was to investigate and propose Public Safety Memorial alternatives. The Committee contacted numerous Public Safety Agencies across the nation to gauge the various types of permanent placement recognition. Public Safety Memorial recognition ranged from plaques to Public Safety Statues. After looking at various options for Public Safety Memorials, the Committee recommends two alternatives. Alternative 1: Description: Memorial Plaque (Attachment 2) to be placed in the interior of the Civic Center in the General Administration wing. Cost Implications: Estimated cost would be $5,000 to $7,000. Funding Source: Proposed to be the General Fund. Design Process: The Public Safety Committee would develop the final draft of the language to be placed on the plaque, which would then be presented to the City Council for review and final decision. Timeline: Approximate time for the Memorial Plaque to be placed at the Civic Center is 6 to 8 months. Alternative 2: Description: Public Safety Statue (Attachment 3) to be placed in the location identified in Attachment 4. Cost Implications: The estimated cost for the Memorial Statue would be $45,000 and an additional $10,000 to $15,000 for the brick or granite pedestal for the statue. Page 2 Funding Source: The funding for the Memorial Statue would be completed through Fund Raising. Through some informal contact with both the Sheriff's Association and the Alameda County Fire Association, it appears that there is interest in pursuing this avenue. In other communities where "like type" statues were placed, there has been great success in acquiring necessary funds through fundraising. The proposed funding source for the brick or marble pedestal is from the General Fund. Design Process: The proposed statue types are pre -cast and the only customization would be in the fine details of the statue (i.e., uniform and badge details). It is recommended that the Public Safety Memorial Committee pick one of the pre -cast statues and work with the consultant to develop the customized elements of the statue. Once the final draft of the statue is completed it would then be presented to the City Council for review and final decision. Timeline: Approximate time to install a Memorial Statue in place at the Civic Center is 12 to 18 months. Recommendation: It is rare when a line of duty death occurs in Public Safety, and the City sincerely hopes that this policy is never needed. However, in the event of such a tragedy, the development of this policy is an attempt to ensure that Public Safety members are honored and memorialized in a timely and appropriate manner. Therefore, Staff recommends that the City Council review and comment on the Proposed Public Safety Line of Duty Death Protocol and select one of the Public Safety Memorial Alternatives, or provide Staff with additional direction on the development of a Public Safety Memorial. Page 3 al,15 ADMINISTRATIVE POLICIES SUBJECT PUBLIC SAFETY LINE OF DUTY DEATH PROTOCOL I. POLICY It shall be the policy of the City of Dublin to: NUMBER AP- 13 -2003 REVISION APPROVED BY Richard C. Ambrose Page 1 of 2 SUPERSEDES EFFECTIVE DATE March 5, 2003 Provide a standard for fire and police services to utilize while coordinating City- sponsored line of duty death recognition memorials and ceremonies. H. RESPONSIBILITIES A. As soon as possible following a line of duty death, the City Manager or his /her designee shall appoint a liaison from the City Manager's Office to work directly with the Fire or Police Department regarding City involvement in line of duty death activities. The City Manager liaison will: 1. Ensure proper notification of City elected officials and staff. 2. Coordinate the issuance of proper news releases with the involved public safety department. 3. Provide appropriate notification to elected city officials and staff relating to funeral arrangements and the City's involvement. B. Departmental Memorial Recognition 1. A police services memorial recognition plaque will be located in the Dublin Police Services building. The plaque will display the names of fallen police officers from the City of Dublin and will be located in the lobby area where individuals entering the police services building can easily view it. 2. A fire department memorial recognition plaque will be located in each Dublin Fire Station. The plaque will display the names of fallen firefighters from the City of Dublin and will be located in the public entrance area of the fire station that is easily viewed by individuals entering the fire station. C. City of Dublin Fallen Public Safety Memorial 1. A City of Dublin Fallen Public Safety Memorial will be prominently displayed at (location TBD). The names of fallen police officers and firefighters will be displayed on the memorial. Upon request by the public safety agency, the City Council will approve the inclusion of the names on the memorial. :ATTACHMENT 1 2. The City of Dublin, in coordination with the appropriate public safety agencies, will sponsor a ceremony adding the names of fallen police officers or firefighters to the City memorial. Family members will be contacted regarding the ceremony components and options that may be included. The family will determine if a ceremony will take place and which options from the list below will be utilized. a. Honor Guard: Two individuals from the appropriate honor guard shall stand at parade rest on each side of the memorial for the duration of the ceremony. As the family steps up to view the memorial, the honor guard members will come to full attention until the family steps away from the memorial. b. Uniformed Members Attending the Ceremony: Department personnel attending the ceremony shall wear an approved Class A uniform with cap. Department personnel shall arrive 15 minutes early to receive instructions from the designated department liaison. c. Speakers: A variety of speakers may be used for the ceremony. Speakers may include City of Dublin Mayor and /or elected officials, city staff, public safety staff, Fire Chief, Police Chief, family members or friends. d. Police or Fire Department Presentation: The Police Chief or Fire Chief will make a presentation to a family member from the department. e. Taps: Military taps may be played by one bugler at the ceremony. Should this option be exercised, the location should be approximately 50 -75 feet away from the ceremony. f. Last Alarm: A traditional bell ringing ceremony at the end of the ceremony signifying the firefighter's last alarm. g. Concluding Salute: At the conclusion of the ceremony, all uniformed personnel will receive the " Order Arms" command, salute and stand at attention until all family and friends leave the ceremony area. Personnel will receive the " dismissed" command and will leave the ceremony. D. Long -Term Recognition 1. Street Naming: If the opportunity to name a street is available then a staff person from City Manager' s Office will contact the family of the fallen officer to see if they would like a City of Dublin street to be named in honor of their deceased family member. The request would then be processed through the City' s established street naming procedure. NUMBER CITY OF DUBLIN ADMINISTRATIVE POLICIES Page 2 of 2 AP-13-2003 2. The City of Dublin, in coordination with the appropriate public safety agencies, will sponsor a ceremony adding the names of fallen police officers or firefighters to the City memorial. Family members will be contacted regarding the ceremony components and options that may be included. The family will determine if a ceremony will take place and which options from the list below will be utilized. a. Honor Guard: Two individuals from the appropriate honor guard shall stand at parade rest on each side of the memorial for the duration of the ceremony. As the family steps up to view the memorial, the honor guard members will come to full attention until the family steps away from the memorial. b. Uniformed Members Attending the Ceremony: Department personnel attending the ceremony shall wear an approved Class A uniform with cap. Department personnel shall arrive 15 minutes early to receive instructions from the designated department liaison. c. Speakers: A variety of speakers may be used for the ceremony. Speakers may include City of Dublin Mayor and /or elected officials, city staff, public safety staff, Fire Chief, Police Chief, family members or friends. d. Police or Fire Department Presentation: The Police Chief or Fire Chief will make a presentation to a family member from the department. e. Taps: Military taps may be played by one bugler at the ceremony. Should this option be exercised, the location should be approximately 50 -75 feet away from the ceremony. f. Last Alarm: A traditional bell ringing ceremony at the end of the ceremony signifying the firefighter's last alarm. g. Concluding Salute: At the conclusion of the ceremony, all uniformed personnel will receive the " Order Arms" command, salute and stand at attention until all family and friends leave the ceremony area. Personnel will receive the " dismissed" command and will leave the ceremony. D. Long -Term Recognition 1. Street Naming: If the opportunity to name a street is available then a staff person from City Manager' s Office will contact the family of the fallen officer to see if they would like a City of Dublin street to be named in honor of their deceased family member. The request would then be processed through the City' s established street naming procedure. City of Dublin Proposed Public Safety Memorial Plaque Alternative 1 The plaque pictured is a verde marble with inscribed text, City seal and Police Department logo. Many of these plaques have the City seal and department logo cast in bronzes which is recommended. This plaque is placed on the exterior of the Hayward Police Department Building. It is approximately 2 -1/2' x 4' in size. Marble plaques or walls are by far the most common memorial recognizing police and firefighter deaths. Plaques vary in size depending on the size of the organization. The approximate cost of this plaque is $5,000 to $7,000 with bronze cast seal and logo. ATTACHMENT 2 Proposed City of Dublin Public Safety Memorial Statue Alternative 2 The recommended height of the pedestal is 3', this allows the 2/3 lifestyle sculptures to be touched by children and allows adults to view the detail work up close. ATTACHMENT 3 Proposed Dublin Public Safety Statue Memorial Site _ -- The following is a potential site for a Public Safety Statue Memorial at the Dublin Civic Center. The site is located along the west wall of the center courtyard and is accessible to electricity. ATTACHMENT 4 View facing north View facing south Cm. Sbranti asked if the City will have to reauthorize it in January 2007 or does the state legislature? Lt. Moon stated it is up to the state legislature. Cm. Oravetz asked when this would go into effect. Lt. Moon responded that Staff will work with the County Auditor /Controller on where the citation money goes and on posting signage. Once accounts are set up and signage is in place, we can enforce this. Cm. Oravetz stated he felt we need to give a clear message to the school kids that the fine is doubled. On motion of Cm. Sbranti, seconded by Cm. McCormick, and by unanimous vote, the Council adopted RESOLUTION . 42 �. PROPOSED PUBLIC SAFETY LINE OF DUTY DEATH PROTOCOL AND PUBLIC SAFETY MEMORIAL ALTERNATIVES 11:03 p.m. 8.5 (610 -20) Assistant City Manager Joni Pattillo presented the Staff Report. The Public Safety Memorial Committee, comprised of representatives from the City Council, City Manager's Office, Dublin Police Services and the Alameda County Fire Department, has developed a proposed Public Safety Line of Duty Death Protocol, as well as investigated and developed alternatives for a Public Safety Memorial. The purpose of this Policy is to ensure that, in the event of a line of duty death, Public Safety members are honored and memorialized in a timely and appropriate manner. C F Y COUNCIL wit 1 �' I.N a. T � �. yr 1 2 04.3 r 1 E 133'5 A future budget allocation from the General Fund will be required in the range of $ 5,000 - $15,000. The final amount required will be dependant on the City Council's selection of a Public Safety Memorial. Alternative 1 would be to place a Memorial Plaque in the interior of the Civic Center in the General Administration wing. Estimated cost would be $5,000 - $7,000. Alternative 2 would be a Public Safety Statue to be located along the west wall of the center courtyard of the Civic Center. Estimated cost would be $45,000 with an additional $10,000 -- $15,000 for a brick or granite pedestal for the statue. Mayor Lockhart asked if we are looking at removing a bench? Ms. Pattillo stated the thought was that it would fit between the two benches and maybe remove some of the concrete. Staff would review the materials to make sure it is compatible with the building. Mayor Lockhart and Cm. Zika both stated they liked the statue. Ms. Pattillo stated she wished to recognize the efforts of the committee: Cm. Sbranti, Deputy Fire Chief Gilbert, Fire Captain Roca, Chief Gary Thuman and Lt. Glenn Moon. Mayor Lockhart asked about the issue of street naming. City Manager Ambrose stated there is a considerable expense if you try to change a name. The committee talked about the possibility if a street were available. Mayor Lockhart stated she felt we may set up an expectation that we can't meet. Cm. Sbranti stated this came up in discussions with Staff and it was felt this may not be the best policy. The wording was changed to "if a street became available ". Ms. Pattillo read from the policy: "Street Naming:• If the opportunity to name a street is available then a staff person from City Manager's Office will contact the family of the fallen officer to see if they would like a City ofl7ublin street to be named in honor of their deceased family member. The request would then be processed through the City's established street nam, ing procedure. " �;� CITY — -. I `D I, 3 7E 2 } -g✓" r r 4, Eva 0 '.:✓'.,.9 AG Z 13v Mayor Lockhart stated she would rather see no written policy related to street naming. We could still do this if the opportunity presented itself. This would not give a family the expectation. Cm. McCormick asked about the 4 figures shown on the display statue. Ms. Pattillo stated the committee would bring back an appropriate plaque for City Council approval. On motion of Mayor Lockhart, seconded by Cm. Sbranti, and by unanimous vote, the Council supported the Public Safety Line of Duty Death Protocol policy with removal of the section referencing street naming and selected Alternative 2, the statue. r- CITY OF DUBLIN COMMENT LETTER ON THE DRAFT ENVIRONMENTAL IMPACT STATEMENT/ENVIRONMENTAL IMPACT REPORT, ALAMEDA COUNTY JUVENILE JUSTICE FACILITY & EAST COUNTY HALL OF JUSTICE 11:16 p.m. 8.6 (42020) Planning Manager Jeri Ram presented the Staff Report. A draft comment letter was presented for the City Council's review on the draft EIS /EIR, Alameda County Juvenile Justice Facility and East County Hall of Justice. The Council was asked to review and approve the letter in concept and authorize Staff to send the letter. Cm. Sbranti stated he felt the letter was excellent and thorough. The County states the objectives of this project early in the EIR and talks about it being convenient for the families. There are 7 or 8 bullet points and he felt there are a lot of contradictions in their objectives. The other issue is the social aspect of warehousing kids in this facility and to warehouse kids in the shadow of Santa Rita and the Federal Correctional Facility are additional arguments that we could raise. Cm. McCormick stated she felt we should bring up the gun range issue. Ms. Ram stated both comments of Cm. Sbranti are addressed in the letter, as well as the firing range. CITY t'COUNCILITRAIN17ES _ V x "•:t' ice' 3 ,r-q'[ -;y 137