HomeMy WebLinkAboutItem 4.2 Amador Vly Crosswlk Improvor
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DATE: May 6, 2014
TO:
FROM:
SUBJECT
STAFF REPORT
CITY COUNCIL
Honorable Mayor and City Councilmembers
CITY CLERK
File #600 -35
Christopher L. Foss, City Manager "
Award of Bid - Contract No. 14 -01 Crosswalk Improvements at Amador Valley
Boulevard (between Regional Street and Starward Drive)
Prepared by William Lai, Public Works Technician 11
EXECUTIVE SUMMARY:
The City Council will consider awarding a bid for the Crosswalk Improvements at Amador Valley
Boulevard project (between Regional Street and Starward Drive). Improvements include the
installation of pedestrian actuated flashing beacons (Rectangular Rapid Flashing Beacons),
construction of median and driveway improvements, extension of landscaping and improvement
of signing and striping to minimize traffic conflicts and improve pedestrian safety.
FINANCIAL IMPACT:
The total approved appropriations for this project is $178,400, including design and construction.
Of this amount, $146,100 is the remaining amount available in the project budget for
construction ($142,000) and inspection ($4,100). The total amount of the base bid (Low Bid) to
be awarded is $155,530 and allowing for a contingency amount of $15,000, would create a total
contract cost of $170,530 as detailed in the table below. Unused funds from CIP ST5114 Annual
Slurry Seal Program FY 13 -14 in the amount of $24,270 will be reallocated to this project. Staff
is proposing to reallocate the remaining shortfall of $4,260 from available Measure B Local
Streets and Roads funds. Since this is a pedestrian improvement project, use of this funding
source is appropriate. There will be no impact to the General Fund.
Page 1 of 2 ITEM NO. 4.2
Transfer from CIO
Budget
Budget For
Annual Slurry
Change
Low Bid with
Funding Source
ImproVernents'
Seal Program FY
Required
Contingency
13- 14,(ST114)
Transportation Development
$142,000
$0
N/A
$ 142,000
Act- Article 3 (Fund 2203)
Measure B Bike and
Pedestrian
$0
$24,270
N/A
$24,270
(Fund 2205)
Measure B Local Streets
$0
$0
$4,260
$4,260
and Roads (Fund 2204)
TOTAL:
$ 142,000
$24,270
$4,260
$ 170,530
Page 1 of 2 ITEM NO. 4.2
RECOMMENDATION:
Staff recommends that the City Council: 1) Adopt a Resolution Awarding Contract No. 14 -01,
Crosswalk Improvements at Amador Valley Boulevard (between Regional Street and Starward
Drive) to Tennyson Electric, Inc. as the lowest responsible bidder; and 2) Approve the Budget
Change.
"ubmitte` By
Public Works Director
DESCRIPTION:
'\ Reviewed By
Assistant City Manager
On March 19, 2013, the City Council approved a new Capital Improvement Project, Crosswalk
Improvements at Amador Valley Boulevard between Regional Street and Starward Drive
(Attachment 1).
The project will improve pedestrian safety in the crosswalk by installing Rectangular Rapid
Flashing Beacons (RRFBs) to improve driver awareness of pedestrians, modifying the center
median to minimize traffic conflicts, modifying adjacent driveways to comply with the Americans
with Disabilities Act (ADA), and other miscellaneous improvements.
A total of two (2) bids were received on April 10, 2014 and a summary of bids is provided in
Attachment 2. The low bid of $155,529 was submitted by Tennyson Electric, Inc. Because this
bid was higher than the budgeted amount, Staff has reviewed bid results from neighboring
municipalities and it appears these bid prices are consistent with similar projects. Staff has
reviewed the bid results, checked references and necessary licenses, and recommends
Tennyson Electric, Inc. as the lowest responsive bidder.
The current budget for construction includes funding from the Transportation Development Act —
Article 3 (TDA — Article 3) totaling $142,000. Staff is proposing a contingency amount of $15,000
to the contract amount of $155,530 bringing the total contract amount to $170,530. $24,270 of
unused funds from CIP ST 5114 Annual Slurry Seal Program FY13 -14 will be reallocated to help
fund this project's improvements. In order to fund the remaining balance of the improvement
costs, Staff is proposing a budget change (Attachment 3) of $4,260 from available Measure B
Local Streets and Roads funds.
To facilitate the approval of contract change orders and to avoid construction delay, the
proposed Resolution (Attachment 4) includes language to authorize the City Manager to
approve change orders up to the contingency amount of $15,000.
NOTICING REQUIREMENTS /PUBLIC OUTREACH:
A copy of this staff report has been sent to Tennyson Electric, Inc.
ATTACHMENTS: 1. Location Map
2. Bid Results
3. Budget Change Form
4. Resolution awarding Contract No. 14 -01 Crosswalk Improvements at
Amador Valley Boulevard (Between Regional Street and Starward
Drive)
Page 2 of 2
Location Map
� W
To Starward * "
Dr. h
0
1
S
f N
Not to Scale
BID RESULTS:
CROSSWALK IMPROVEMENTS AT AMADOR VALLEY BOULEVARD
(BETWEEN REGIONAL STREET AND STARWARD DRIVE)
CONTRACT#14-01
THURSDAY,APRIL 10, 2014 AT 1:00P.M.
*1. Tennyson Electric $155,528.50 -Apparent Low Bidder
2. Sposeto Engineering $218,712.70
CITY OF DUBLIN
FISCAL YEAR 2013 -14
BUDGET CHANGE FORM
Budget Change Reference #:
REASON, N FOR, BUDG' ET CHANGE,
Budget adjustment for Crosswalk Improvements at AVB (between Regional & Starward) improvement- st1413
Posted By:
CAUsers \agenda \Desktop \4.2 attch 3 4.2 attch 3
As Presented at the City Council Meeting 5/6/2014
Date:
RESOLUTION NO. - 14
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AWARDING CONTRACT NO. 14 -01,
CROSSWALK IMPROVEMENTS AT AMADOR VALLEY BOULEVARD
(BETWEEN REGIONAL STREET AND STARWARD DRIVE) TO TENNYSON ELECTRIC
INC.
WHEREAS, the City of Dublin did, on April 10, 2014, publicly open, examine, and
declare all sealed bids for doing the work described in the approved Plans, Specifications, and
Modifications for Contract No. 14 -01, Crosswalk Improvements at Amador Valley Boulevard
(Between Regional Street and Starward Drive), which Plans, Specifications, and Modifications
are hereby expressly referred to for a description of said work and for all particulars relative to
the proceedings under the request for bids; and
WHEREAS, said bids were submitted to the Public Works Director, who has
recommended that the bid hereinafter is the lowest and best bid for doing said work; and
WHEREAS, in order to meet the total contract costs including contingency of $170,530,
it is proposed that $24,270 of unused Measure B Bike and Pedestrian funds currently allocated
for CIP ST5114 Annual Slurry Seal Program FY 13 -14 be reallocated to this project; and
WHEREAS, in order to meet the remaining contract costs, it is proposed that $4,260
from available Measure B Local Streets and Roads funds be allocated to this project; and
WHEREAS, in order to facilitate the approval of project Contract Change Orders and
avoid construction delay, it is proposed that the City Council authorize the City Manager or his
designee to approve Contract Change Orders based on the appropriated funds designated for
Contract No. 14 -01 up to the contingency amount of $15,000.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby award Contract No. 14 -01, Crosswalk Improvements at Amador Valley Boulevard
(Between Regional Street and Starward Drive), to the lowest responsible bidder therefore, to
wit, Tennyson Electric Inc. at a bid of One Hundred Fifty Five Thousand Five Hundred Twenty
Eight Dollars and Fifty Cents ($155,528.50), the particulars of which bid are on file in the Office
of the Public Works Director.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby
reallocate $24,270 of unused Measure B Bike and Pedestrian funds currently allocated for CIP
ST5114 Annual Slurry Seal Program FY 13 -14 to this project.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby
allocate $4,260 of available Measure B Local Streets and Roads funds to this project.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby
authorize the City Manager or his designee to approve the project Contract Change Orders
based on the appropriated funds designated for Contract No. 14 -01 up to the contingency
amount of $15,000.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the
Agreement.
PASSED, APPROVED AND ADOPTED this 6th day of May, 2014, by the following vote-
AYES-
NOES-
ABSENT-
ABSTAIN-
ATTEST-
City Clerk
Mayor